Satisfactory Academic Progress (SAP) Policy - Financial Aid Office

Federal regulations require that all financial aid recipients maintain satisfactory academic progress and remain in good academic standing. Academic progress is reviewed at the end of each semester and prior to the disbursements.

To maintain SAP, you must:

  1. Complete 67% of the total units attempted each semester/term. Classes in which student receives a letter grade (A,B,C,D,F,W,P,NP,I,IP) are counted as attempted units. Courses in which student successfully complete (A, B, C, D, and P) are counted as completed units. In determining student’s completion percentage, we divide your units completed by your units attempted.

    Examples:

    • 8 completed credits / 12 attempted credits = 0.666 or 67%
    • 7 completed credits / 12 attempted credits = 0.583 or 58%
  2. Maintain a cumulative 2.0 Grade Point Average. If you have previously enrolled at Ohlone College and have Cumulative GPA of less than 2.0, your academic standing will be affected as well.

  3. Have attempted less than 85% of maximum allowable units.

These standards apply to classes attempted for the fall and spring semesters and summer term.

These standards apply to all students who apply for and receive financial aid from the following programs.

  • Cal-Grants B and C
  • Federal Pell Grant
  • Direct Loan Program
  • Federal Supplemental Educational Opportunity Grant (FSEOG)
  • Federal Work-Study (FWS)

NOTE: The Board of Governors Fee Waiver (BOGW) was established in 1984 as an integral part of legislation that first created the community college enrollment fee. Its purpose is to ensure that the enrollment fee does not pose a barrier to the enrollment of low-income students. This program is omitted from the listed programs because these provisions do not dictate eligibility for BOGW. As long as a student is eligible to enroll under the college’s satisfactory academic progress provisions, fee waivers from BOGW will be granted.

Financial Aid Statuses

  1. Satisfactory Status: Will be issued

    1.  If you have maintained a cumulative 2.0 GPA and completed at least 67% of total units attempted at the end of each semester; And
    2. You have not reached 85% of the maximum (attempted) units needed to complete a degree/Certificate of Achievement program.
  2. Warning Status: Will be issued

    1. If your Cumulative GPA below 2.0 GPA; and/or

    2. You did not complete 67% of (registered) attempted units of the term.

    While on Warning status, you may still receive financial aid but are expected to meet satisfactory academic progress at the end of the Warning term;

  3. Disqualification Status: will be issued if your cumulative GPA below 2.0 and/or you did not complete 67% of units attempted at the end of the Warning term. Remember: your Financial Aid Status rolls over during semesters when you are not enrolled or not receiving aid.

    While you are on FA Disqualification status, you are not eligible to receive aid, but have a right to appeal.

    Appeal Process

    You must meet the following criteria in order to have your appeal reviewed:

    • You must enroll in a minimum of 6 credits
    • You must clearly explain your extenuating circumstances and provide supporting documents
    • Your Student Educational Plan must list one goal (major) only and must have the signature from a counselor

    You must submit an Application for Appeal and a Student Education Plan. The Application for Appeal Form (PDF) can be found online at or obtained at the Financial Aid kiosk.

    You must schedule an appointment with an academic counselor to develop a Student Education Plan. The Application for Appeal Form and the signed Student Education Plan must be submitted.

    The decision will be made after the Financial Aid office has received your appeal. If approved, you will be given conditions to continue receiving aid. If denied, you will be given the conditions to follow to be reinstated.

  4. FA Termination (formerly Second Disqualification): Students who were on Disqualification previously and whose appeal was approved are required to meet FA Satisfactory Academic Progress at the end of each term to continue receiving aid. Failure to meet FA Satisfactory Academic Progress again will result in FA Termination. No second appeal considered.

  5. Maximum Timeframe: The Department of Education sets the maximum timeframe to receive financial aid is 150% of units needed for a Title IV eligible program (Degree/Certificate). All semesters and terms of enrollment count regardless of having received financial aid or not.

    For example: a student enrolled in the American Sign Language & Deaf Studies Certificate Program, which is a 34 unit Certificate, must complete that goal by the time he or she has attempted 51 total units (150%*34=51 units); or an associate degree requires 60 credit hours to complete, he/she must complete the program by the time he/she has attempted 90 total units (150%*60=90). High major units (i.e., Nursing, Respiratory Therapy, and Engineering) will require more than 90 units to complete.

    Two statuses will be issued as students approach the maximum timeframe or have reached the maximum timeframe:

    1. Excessive Units: Will be issued once you have reached 85% of the maximum units needed to complete a degree or certificate of Achievement program.
    2. Maximum Timeframe Disqualification Status: will be issued when you have reached 150% of the maximum units needed to complete a degree/Certificate of Achievement program.

    You are required to turn in the Application for Appeal and a Student Education Plan. Your appeal must be approved before any aid can be determined. Your approved units will be based on the remaining units needed for your degree program.

    No further federal financial aid can be granted if you have reached the 150% time frame. No exception!

Note: You are allowed up to three declared majors while receiving Financial Aid.

Updated January 15, 2016.

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