- Meeting called to
order by Anita Pirrone
-Patrice
Birkedahl announces the integration of the Foundation and College Relations
into the new College Advancement Team
-Introductions
by Board members, College Advancement Team, and President’s Staff
- Review and approval of
previous minutes – moved by Melrose Forde, seconded by Salwa Aboumrad
- Approval of in-kind
donations – moved by Shirley Sisk, seconded by Pat Danielson, motion
passed
- Approval of financial
audit – moved by Harry Avila, seconded by Jeevan Zutshi
-Using
new auditors this year - Perry-Smith LLP instead of Gilbert Associates
- President’s Report –
Doug Treadway
•May
24th, 2007 Commencement ceremony
-Commencement
speech with Dina Eastwood
-Offered
to help with Newark campus publicity
•Ohlone
College students have an even transfer rate between private colleges, UCs, and
CSUs
-Most community colleges get the most CSU transfers
and the least
private
•Ohlone
College is in the top ten of colleges that transfer to UC Berkeley
-90% of Ohlone to Berkeley transfer students attain
B.A. degrees
•Ohlone
College is part of a sustainability agreement that promises to enhance
environmental impact
-This
is a national effort initiated by 60 college and university presidents
•The
Newark Center will be the feature story in upcoming Community College Times
•Leta
Stagnaro is doing a study on relationship between learning and facilities
•Ohlone
College should give more info of our successes to high schools
•Enrollment
up again – a rise of 10-12% every semester
- Executive Director’s
Report – David Smith
•PowerPoint
presentation
-Newark campus aerial photos
-Photos
of Building 1 and waterway improvements that bond funded
-Graphic rendering of new Student Services building
•Rick
Geha announced that he will remain one year as president of the Ohlone College
Foundation Board of Directors
-Rick Geha still wants to remain on the Board as a
board member
-Gloria
Villasana Fuerniss will not become board president but may be willing to remain
vice president
-Foundation
needs to begin thinking about who will become the next Board president
•Inclusion
Initiative – keep board members informed and involved
-Fiscal transparency
-Syncopate board meeting with release of fiscal info
-Webmaster Cheryl Lambert is emailing “Ohlone in the
News”
-Board will be invited to attend the President’s
Address
•Purpose
for board
-Focus on the new campus and capital campaign
- Strategic Planning
Workshop – Steve Oldfield, Planning Consultant
•Every
member present is responsible for informing one person not present of the
results of Strategic Planning session
•New
campus has need of $10 million
•The
immediate goal is $2.5 million, to capitalize on the Wayne and Valley Gladys
Foundation’s matching grant
Part
1: Ideas for Capital Campaign
1) Direct
Mail
2) Hiring
Professional staff
3) A.
Naming opportunities for facilities and classrooms
B. Buy a brick, chair, etc.
4) Community
events
5) Raise
funds at the opening
6) Promote
college with alumni
7) Challenge
existing students
8) Identify famous people that have experience
with community college
9) Industry
partnerships
10) Expand
capital campaign committee to include opinion leaders
11) A.
Publicity + major awareness
B. Sense of involvement
12) A.
Establish a telethon with prizes
B. Special events with Doug Treadway and Al Huezo
13) Establish
bequest program
14) Grand
opening ball / Fundraising events
Part
2: Combined similar ideas
1) Big
event opening
2) Gifts
from individuals
3) Gifts
from alumni and students
4) Gifts
from famous people
5) Naming
(large gifts)
6) Buy
Something (smaller gifts)
7) Telethon
8) Hire
professional staff
9) Bequest
program
Part3:
Vote for top fundraising methods
Criteria:
1)
Most return for effort
2)
Broad involvement
3)
Stimulate involvement and
interest
4)
Reward divided by risk
5)
Expected return
6)
Amount to be raised
7)
Doable in the next 6 months
8)
Low impact on Foundation staff
Committees
are formed out of top three ideas
1)
“Buy Something” Committee
First
Meeting: July 9, 4:00 @ Mission Coffee
Don Amsbaugh
Bob Bradshaw
Pat Danielson
Anita Pirrone
Joanne Schultz
Shirley Sisk
“Drafted” members:
Frank Haas
John Peterson
Jan Vincent
Lou Willet
2) Opening Day Event Committee
Next Meeting: July 2, 5:30 @ Panera’s Restaurant on
Mowry Ave.
Cindy Bonior
Bob Douglas
Al Huezo
Jean Louie
Winnie Valles-Redfearn
Garrett Yee
Jeevan Zutshi
“Drafted”
members:
Nancy
Farber
Nick
Nardollilo
Vicki O’Gorman
3) Telethon
First
meeting: July 11, 3:00-5:00 @ Foundation Office
Salwa
Aboumrad
Harry
Avila
Patrice Birkedahl
Melrose
Forde
“Drafted”
members:
Rachelle
Guillen
Rick
Geha
Gloria
Fuerniss
Henry
Yin
Individual
committees will coordinate:
First meeting date
Admin coordination
Meeting
Agenda
Minutes
Admin
Coordination responsibilities
Inform
members about meeting
Committee
membership:
-meeting
date
-action
plans
Goals:
Opening Event - $100,000
Buy something “Pathways to Progress” - $500,000
Telethon - $200,000
Total: $800,000
Executive Board Meeting
Ohlone College Foundation
August 29, 2007
Present:
Called to order by Rick Geha
Approval of minutes moved by Gloria Villasana Fuerniss,
seconded by Louis Willett
Executive Director’s Report
Powerpoint
-Latest photos of campus
-Building 1 renovation
-New student services center
Scholarship
-Reconstituting the scholarship effort
-With the help of Financial Aid and
Donna Payne
-How much money to give out in the Fall?
Probably more than in the past
-Need to establish rules for applications,
processing, procedures, etc.
President's Circle
-Many payroll deductions expired – must renew
pledges
-Thomas Hsu and Donna Payne fixing system
State of the College Address
-Now online
-Outlines the activities under each of the
District Goals
-Donor list on the back page of accompanying
President’s Report
Committees
-Created at June's planning retreat
-Agreed to raise $0.5 mil
-Buy a Brick, Gala & Telethon
-Telethon will be delayed –
Foundation resources currently invested in other two committees
Buy a Brick
-Has printed a postcard and poster
-Brochure to be printed soon
-Selling $150, $350 & $700 bricks
-Bricks will be engraved, may include logos
-Will probably use concrete pavers instead of
clay bricks
-Landscape architect on the campus is involved
with the project
-Potential to raise $700,000 after costs, if all
bricks are sold
-Dr. Treadway: Alameda County Builders
Association to volunteer?
-Major brick decisions at September 10th
meeting
Gala Committee
-January 28th is Opening Day
-Featuring a traditional
ribbon-cutting
-Student-focused
activities
-Will update on
the events on that day
-January 31st Environmental Teach-In
-Evening of February 2nd is the
actual Gala
-Two venue event
-Begins with tour of the
campus
-Adjourn to ballroom at
the Newark Hilton for a soiree
-$150 tickets
-Co-chaired by Richard Watters and
Al Huezo
-Sponsorship solicitor Trisha
Tahmasbi
-Will have a sponsorship
card within two weeks
-Trustee Garrett Yee is on this
committee
-Hired event planner Sharon Yap
-Gala theme: "Green Tie
Gala"
Golf Committee
-Monday, October 22nd
-Major sponsor is Fremont Bank
-Gold sponsor is GROCO
-Other sponsors include Landavazo
and St. Rose
Community Forum
-September 13th from 7:30 am to
9:30am at the Newark Hilton
-Good attendance at the first Forum
-We should have the board there
(especially since a Foundation Board meeting was originally scheduled on this
day)
Capital Campaign
-Received $200,000 from the Morgan Family
Foundation
-Will be matched by Valley
Foundation; this will fully fund equipment and furnishings for Environmental
Studies
-Have received many in-kind donations
-One Work Place
-Many requests under consideration
-Had meetings with Cisco and HP
-Washington Hospital will donate
equipment for physical therapy
-Waste Management evaluation
-Under consideration by Fremont Bank
-Received commitments from Stop
Waste and PG&E
-Need a "barometer" for visual
progress of $2.5 mil goal
-Dr. Treadway:
- Dave's effort
cannot be too diluted by Foundation activities
-Foundation Board giving at an
all-time low - other Foundations will look at board giving in consideration of
grant giving
-Only 3 or 4 board
members on the annual report
-Get Board to commit to
buying a brick
Foundation Planning
-Sync meeting schedule to the Finance Schedule
-Executive Board meeting in early
November or end of October
-early February, end of January,
first week May are the times that financial information will be available
-Rick and Gloria will be available
for another Executive Board meeting on either November 1 or 2 - Rick will let
us know
-Week of Feb 4th is okay
-First week of May is a potential
date for another meeting- Rick will not have his international schedule until
next month
Finance Report
Net activity of $754k
-need to move excess cash into one of the
investment pools
-Unrestricted fund balance is $438k
-Doug: Internal challenge grant
for the bricks? Exec recommend $100k to be used as challenge
-Think about the details and then
get a vote from Exec Board via phone or email
-Statement of activities by functional area
-Wrote off many receivables in
President's Circle
-Facilities expenses are for College facility
use (Usage costs of Building 27)
-In-kind: there are two types:
Donations that will go to district and to events
-In-kind
contributions from district are NOT in the Foundation financial statements
-Endowment Budget
-Available for distribution: $378k
-Some of these have
never been distributed
-The Endowment Available for
distribution was moved seconded and approved as the Endowment Budget
-At previous meeting talked about
including some restricted funds in the income distribution and using the
balance in the restricted fund as a way to apply interest into the general
fund. This was moved seconded and passed.
Next Meeting:
Full Board
September 24th, 7:30am
Fremont Chamber of Commerce
