Backing up Your Files to the Remote Server - Information Technology (IT) Department

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Saving Your Computer Files to Your Server Folder

Each college employee with an Internet account has a folder created for their use on the college server (Ohlone_1>Staff). You are therefore encouraged to save file you create to your server folder. Files stored here are "backed-up" to an archival tape every evening! In the event you experience a catastrophic hard disk failure, copies of your work can retrieved and the loss of your information and documents are minimized.

Here are the steps you need to take to copy your files to your folder on the college server.

Place the mouse arrow over the [Start] button

  • Click and hold down the left mouse button
  • Select the "Programs" command
  • Then choose the "Windows NT Explorer" (or "Windows Explorer" for Windows 95 users)
  • Release the left mouse button
  • The Windows NT Explorer or Windows Explorer displays

The "Windows (NT) Explorer" window is the place to see how files and folders are arranged in "My Computer", the "Network Neighborhood", Recycle Bin and "My Briefcase". (Your display may appear different than the one displayed in this instruction.) The window is divided into two panes where you can drag & drop to duplicate and move files and folders!

The left pane of the Windows NT Explorer contains a view of your system and its available resources in a "family tree" format. This display allows you to see how each "branch" is related to your computer.

The right pane of the Windows NT Explorer (or Windows Explorer) window displays the individual components of what is highlighted in the left frame..

  • To expand a branch, click the plus sign at the left of the branch.
  • To collapse a branch, click the minus sign at its left.

Note: The lack of a sign means only that the branch does not contain any sub-branches. Always check first by selecting the folder and seeing what the Windows NT Explorer displays in the right pane.

screenshot windoews explorer

In the above example, the left pane displays the components of "My Computer". The component you are looking for is "staff on 'ohlone_1'(S:)" [If this icon is not present as a component of My Computer, proceed to "Locating your Staff folder via the "Network Neighborhood" on page 3.]

  • Place the mouse arrow over the "staff on 'ohlone_1'(S:)" text
  • Click the left mouse button to display the listing of staff folders located on 'ohlone_1'(S:)'
screenshot of status box

The alphabetical listing format is: first initial and last name combined, i.e., Anne Employee is listed as Aemployee

  • Locate your folder in the right window by scrolling through the listing
  • Place your mouse arrow over your folder
  • Click the left mouse button to select it
  • Double click the left mouse button to open your folder

Note: You can only open folders you have access rights to

screenshot of status box

Locating your Staff folder via the "Network Neighborhood" Route

Place the mouse arrow over "Network Neighborhood" icon text (located in the left pane) and double click the left mouse button. The contents of the "Network Neighborhood" will display the folders in the right pane.


screenshot of windows explorer
  • Place your mouse arrow over "Ohlone_1"
  • Double click the left mouse button to expand the Ohlone_1 directory
screenshot of windows explorer
  • Place the mouse arrow over the "Staff" folder and double click the left mouse arrow.
  • The contents of the Staff then displays in the right window pane
screenshot of windows explorer

The alphabetical listing format is: first initial and last name combined, i.e.,  Anne Employee is listed as Aemployee

  • Locate your folder in the right window by scrolling through the listing
  • Place your mouse arrow over your folder
  • Click the left mouse button to select it
  • Double click the left mouse button to open your folder

Note: You can only open folders you have access rights to

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