Microsoft Office Outlook Web Access Webmail Tutorial - Information Technology (IT) Department

Email accounts are provided to Ohlone College employees. Students are not provided email accounts at Ohlone College.

Microsoft Office Outlook Web Access is also referred to as MS Exchange Server email, Outlook Web Access, or Outlook Webmail.

What is Webmail?

Webmail is a web-enabled email client that lets you compose, send, receive, and manage your Ohlone email messages and account settings, from a web browser. This allows you to access your College email messages using a web browser from your workstation or from another location where you have access to a web browser and a connection to the college network, including your home.

Important things to know about Outlook Web Access

  • Outlook Web Access is accessed by entering the following URL in your web browser:
    • https://email.ohlone.edu
    • It is recommended that you add this URL to Bookmarks or Favorites in your web browser for future reference.
  • Your username and password for Outlook Web Access is the same one you normally use when accessing your college email account.
  • Outlook Web Access provides a web interface to your college email account. It is not a separate or additional email account, it's just a different method of accessing the same college email account you normally use.
  • Outlook Web Access allows you to access your Inbox on the email server. When you read your messages using the Outlook Web Access interface, your messages stay in your Inbox on the email server, they are not downloaded to your local workstation.
  • When you use your regular email client program (i.e., MS Outlook), it will download your messages from your Inbox on the email server to the Inbox on your local workstation. Some of these may be messages you have already viewed using the Outlook Web Access interface.
    • Note: Once downloaded to your local workstation, these same messages will remain on the MS Exchange Server until you delete them.

      Messages deleted from Outlook on your computer are also deleted from the server; messages deleted from the server are also deleted from Outlook on your computer.
  • Your vacation messages and personal account settings are managed through Outlook Web Access using the “Options” link in the top right corner.