Website Re-design Project Status - Information Technology Services (ITS) Department

Website Re-Design Process

Web Re-design Status
# Step/Process Who/Responsible for Timeline Status
1 Award RFP for web design consultants Purchasing Office Oct 2016 Done
2 Phase 1 - Design of New Homepage KWall Dec 2016 Done
3 Phase 1 - Launch of New Homepage IT Services Jan 2017 Done
4 Phase 2 - Identify Target Audiences* Technology Committee Jul 2016 Done
5 Phase 2 - Needs Analysis - identifying the needs of each target audience** Technology Committee Oct 2016 Done
6 Phase 2 - Adopt new process/workflow for updating websites following a decentralized approach*** Technology Committee Nov 2016 Done
7 Phase 2 - Validation of Needs Analysis**** IT Services Feb 2017 Done
8 Phase 2 - Wireframe design of Templates KWall May 2017 Done
9 Phase 2 - Aesthetic design of Templates Kwall Oct 2017 In progress
10 Phase 2 - Set up of Web hosting platform IT Services Oct 2017 In progress
11 Phase 2 - Review of Current Content All departments and divisions Nov 2017 In progress
12 Phase 2 - Migration of webpages  Kwall Dec 2017 TBD
13 Phase 2 - Technical Training KWall Feb 2018 TBD
14 Phase 2 - Set up roles and user rights IT Services Feb 2018 TBD
15 Phase 2 - Functional Training IT Services Feb 2018 TBD
16 Phase 2 - Launch new site IT Services Mar 2018 TBD

Kwall - is the company that won the contract to help us with our web design efforts.

Validations:

* The identified target audiences are the following which will be used for the INFORMATION FOR pages on the new website.

  1. Future Students
  2. Current Students
  3. External Community
  4. Business and Industry
  5. Donors
  6. Parents and Family
  7. Employees and Potential Employees
  8. Accreditation
  9. Alumni

**

  • The subcommittee that handled the Current Students target audience met in October 2016 and included the following: Charmaine Do, Jeff O'Connell, Kathy Sparling, Patrice Birkedahl, Jesse MacEwan, Lenore Landavazo, D'Fonda Simpson, Tracy Virgil, Darline Gunsauls, Yash Kumar Johar (student), Philip Kaishin Kawada (student).
  • The subcommittee that handled the Future Students target audience met in September 2016 and included the following: Charmaine Do., Jeff O'Connell, Kathy Sparling, Patricce Birkedahl, Jesse MacEwan, Lenore Landavazo, D'Fonda Simpson, Tracy Virgil, Yash Kumar Johar (student), Philip Kaishin Kawada (student).
  • The subcommittee that handled the External Community target audience met in October 2016.
  • The subcommittee that handled the Business and Industry/Vendors target audience met in October 2016 and included the following: Alex Lebedeff, Charmaine Do.
  • The subcommittee that handled the Donors target audience met in October 2016 and included the following: Binh Nguyen.
  • The subcommittee that handled the Parents and Family target audience met in October 2016.
  • The subcommittee that handled the Employees and Potential Employees target audience met in September 2016 and included the following: Shairon Zingsheim, Darline Gunsauls, Jeff O'connell, Kathy Sparling, Jesse MacEwn, Lenore Landavazo, David Panales, Patrice Birkedahl.
  • The subcommittee that handled the Accreditation target audience met in October 2016 and included the following: Shelby Foster, D'Fonda Simpson.
  • The subcommittee that handled the Alumni target audience met in September 2016 and included the following: Charmaine Do., Binh Nguyen, Shelby Foster, Tracy Virgil, Patrice Birkedahl.

***The proposed website updating workflow was endorsed by the Technology Committee in November 2016 and approved by the Executive Team in December 2016.

****

  • In November 2016, validated the information provided by the subcommittee on current students and future students through a student focused group.
  • Validated the information provided by the subcommittee on business and industry through a survey filled out by business representatives on the March 2017 President's Advisory Committee meeting.
  • Validated the information provided by the subcommittee on external community through a Board of Trustees workshop in February 2017.