Map a Printer - Windows XP - Ohlone Wireless Networking, Information Technology (IT) Department

This document is geared toward wireless devices brought into Hyman Hall where the current wireless network is available. Administrative staff and faculty will need to manually map a printer using the IP address of the printer. Provided below is a list of the available printers with their IP address, printer Type/Model, and their location in Hyman Hall.

Hyman Hall Printers
Room IP Address Printer Type
Room HH-102 HP LaserJet 4100
Room HH-102 HP LaserJet 4550 COLOR PRINTER
Room HH-120 HP LaserJet 4100
Room HH-123 HP LaserJet 4100
Room HH-202 HP LaserJet 4100
Room HH-222 HP LaserJet 4100
Room HH-223 HP LaserJet 4100
Room HH-223 HP LaserJet 4100

First, make a note of the information associated with printer you will be mapping. Next, click on the "Start" button in the lower left corner of your desktop to open the "Start" menu. You will then need to select the "Printer and Faxes" tab to open up the printer and faxes explorer window.

Select the "Add a printer" link to open the "Add a printer wizard". (See next image)

Click the "Next" button to continue the setup.

In the "Add Printer Wizard", make sure the "Local printer attached to this computer" item is selected. Uncheck the "Automatically detect and install my Plug and Play printer" before you continue as shown in the image below.

In the "Select a Printer Port" window of the "Add a printer Wizard", select the "Create a new port" option from the lower portion of the window as shown in the images that follow.

After selecting "Create a new port", change the type of port to "Standard TCP/IP Port". Click the "Next" button to open the "Add Standard TCP/IP Port Wizard".

This is where you will need to provide the printer IP address in the "Printer Name or IP address" field. The "Port Name" field will be updated automatically as you type in the IP address of the printer. Click "Next" button to continue. (See images below)

You will then be prompted to verify the information that you have provided. Please make sure that you have entered in the appropriate IP address for the printer you wish to use. Click "Finish" and this will open the "Install Printer Software" window.

In the "Install Printer Software" window, you will need to select the printer manufacturer in the left pane marked "Manufacturer". Since all of the printers listed at the beginning of this document were Hewlett Packard printers, choose HP from the list provided. (See image below) In the right hand pane marked "Printers", find the printer model that was listed earlier in this document. You may not be able to find the exact printer model name but we have found that any of the printer models that correspond to the "LaserJet 4000/4100 or LaserJet 4550" series will work. After you make the selections, click "Next" to continue with the setup.

After completing the above information and clicking "Next" the "Name Your Printer" window will open. This allows you to give the computer a name that you can more easily remember when selecting where you want to send your documents. We would recommend using the printerís location as the printer name so that it would be easier to track documents. (See images below)

Once you have setup the printer and given it an easier name to remember, select to print a test page so that you can validate that the printer is working and that it is the location that you are expecting. Make sure to check the "Yes" in the "Print Test Page" wizard window.

Click "Finish" to complete the "Add Printer Wizard".

This will bring up a dialog box asking to validate that the "Test Page" printed as expected. Click "OK" if you were able to retrieve the "Test Page". If there were problems with the "Test Page", the "Troubleshooting" guide will be able to help you solve the problem. You may simply need to try one of the other HP LaserJet 4000/4100/4550 series selections in the "Manufactures" widow as seen above.

If everything was successful, you should then see the printer listed in the "Printers and Faxes" explorer window. You will then be able to select this printer from within your Windows applications.

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