Forms for Funding Application and Reimbursement - Professional Development

Both the Staff Professional Development Committee and the Faculty Professional Development Committee encourage continuous learning to ensure that employees are prepared to meet the needs of students and the District now and in the future. Funding will include $400 for full-time college employees and $250 for part-time college employees each year as funds are available from the District. Only workshops, courses, and projects that relate to an employee’s role at the college and support college goals and objectives will be funded.

Professional Development Coordinators

Application for Professional Development Funds

  1. Complete two forms:

    1. Request for Professional Development Funds (DOC), (PDF) (for conferences and projects)
    2. Travel / Conference / Course Authorization Form - for the most current forms, go to Business Services - Forms
  2. Faculty and Staff must obtain approval with a signature from their Dean or Director. Deans and Directors must obtain approval with a signature from their Vice President. The manager must check to make sure that the conference is relevant to the employee’s job. Comments can be included in the provided section.

  3. All out-of state travel must be reviewed and signed by both the requestor’s Vice President and the College President before seeking approval by the Professional Development Committee.

  4. Faculty send completed forms with required signatures to the Faculty Professional Development Coordinator. Staff and management send completed forms with the required signatures to the Staff Professional Development Coordinator. All forms should be submitted one month prior to the event to provide time for the approval process to be completed.

  5. For funding approval, at least three members of the appropriate Professional Development Committee must review and approve completed application forms. This process is completed through email. Both application forms are scanned and then sent to all members of the appropriate Professional Development Committee. Committee members review and send their comments and approvals by “Reply All”.

  6. Approval notices and/or requests for additional information are sent via email to the applicant by the appropriate Professional Development Coordinator.

Reimbursement Following Conference, Course, or Project Completion

  1. Complete two forms:

    1. Professional Development Activity Report (DOC), (PDF)
    2. Claim for Travel/Conference/Course Reimbursement (use this form for projects as well) - for the most current forms, go to Business Services - Forms
  2. Submit these reports along with original receipts within 60 days after the attending the conference or course, or completing a project to the appropriate Professional Development Coordinator.

  3. When both forms and receipts are received, they will be copied and sent to the Business Office to process the payment. Note: The process would be facilitated if the original and a copy are sent. The State requires that the Business Office maintain the original forms and that Human Resources maintain a copy.

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