Forms for Funding Application & Reimbursement - Professional Development
Professional Development Funds: The Ohlone College Professional Development Committee provides up to $500 per person each year as funds are available from the District. The following process must be followed to apply for funds and to be reimbursed.
Application for Professional Development Funds
- Complete two forms:
- Request for Professional Development Funding (for conferences and projects):
- Travel / Conference / Course Authorization Form
- Faculty and Staff must obtain approval with a signature from their Dean or Director. Deans and Directors must obtain approval with a signature from their Vice President.
- Additionally, all out-of state travel must be approved by the requestor’s Vice President and the College President before seeking approval by the Professional Development Committee.
- Send completed forms with required signatures to the Professional Development Coordinator, preferably one month prior to the event to provide time for the approval process to be completed.
- For funding approval, at least three members of the Professional Development Committee must review and approve completed application forms. This process is completed through email. Both application forms are scanned and then sent to all members of the Professional Development Committee. Committee members review and send their comments and approvals by “Reply All”.
- Approval notices and/or requests for additional information are sent via email to the applicant by the Professional Development Coordinator.
Reimbursement Following Conference, Course, or Project Completion
- Complete two forms:
- Professional Development Activity Report
- Claim for Travel/Conference/Course Reimbursement (use this form for projects as well)
- Submit these reports along with original receipts within 60 days after the attending the conference or course, or completing a project to the Professional Development Coordinator.
- When both forms and receipts are received, they will be copied and sent to the Business Office to process the payment. Note: The process would be facilitated if the original and a copy are sent. The State requires that the Business Office maintain the original forms and that Human Resources maintain a copy.
Flex Forms
- Flex Activity Attendance Sheet
- Full Time Faculty Individual Flex Proposal and Project Report Form
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