Awarded/Closed Bids and RFP Opportunities - Purchasing, Contracts, and Auxiliary Services

Bond Program and Construction Management
RFP 820-11

Release date December 22, 2010; updated April 15, 2011.

Contract awarded to:
Gilbane Building Company
by the board of trustees at the April 13, 2011 meeting.

• Recommendation to the Board of Trustees.
• Finalists invited for interview.
• List of responses received.
• Full RFP.
• Sample Agreement - Attachment A
• Sample Agreement Exhibits.
• More information on the Facilities Master Plan.
• Responses to Questions about the RFP.

REQUEST FOR PROPOSALS
BOND PROGRAM MANAGEMENT SERVICES
(RFP NO. 820-11)

The Ohlone Community College District ("District") invites proposals from qualified and experienced individuals, firms, partnerships, corporations, associations, or professional organizations to provide comprehensive, professional program management services to the District. The successful candidate will be providing Program, Project, and Construction Management (PM/CM) services for the District's Measure G Bond Program. The scope of work will include, but not be limited to, coordination and oversight for all construction projects planned or underway in the District's Bond Funded Capital Projects Program, as well as day to day project management of the program. Services will include: designer procurement, scheduling, estimating, cost control and reporting, establishment of program standards and procedures, contractor procurement, project design and construction management, constructability review, claims avoidance, DSA project certification, and overall assistance with the management and coordination of associated services contracts, including but not limited to: environmental, geotechnical, architectural, engineering, special inspection, materials testing, LEED facilitation and Building Commissioning. All services shall be provided as part of an integrated PM/CM team which will include both District and Consultant staff. The current time frame for the bond program is approximately 15 years, but this may change over the course of the program. Services are anticipated to begin in the first quarter of 2011.

The District passed Measure G, creating an opportunity for a $349 million bond program to consist of a mix of modernization, repair and new construction projects. The District desires to contract with a highly experienced program management firm for a range of planning and program/construction management services and to provide an extension of and support to the District's staff for the projects noted above. The result of this engagement will be a comprehensive master plan reflecting the priorities, budget, and schedule for the Measure G bond program and daily program/construction management of the bond program. Further program management services may be assigned to the successful firm, as will be negotiated in the final contract.

The selected firm will not, as part of this contract, perform any design, inspections, or construction work as a general contractor or subcontractor, and shall not be allowed to self perform any trade work nor contract with affiliates to perform such work. The final contracted scope of work shall be negotiated with the selected firm based on the services proposed by the firm and/or required by the District.

Interested firms are invited to submit their proposals, with one bound original, five additional hardcopies, and one electronic copy (.pdf preferred) of the requested materials to:

Ohlone Community College District
Attn: Director of Purchasing and Contracts
43600 Mission Boulevard
Fremont, CA 94539-5847
purchasing@ohlone.edu

Complete proposals may be downloaded from the Ohlone College Bids and RFP Opportunities web pages. All updated information regarding the RFP will be posted on this site. Questions regarding this Request for Proposals may be directed to the Director of Purchasing and Contracts at purchasing@ohlone.edu.

All responses must be received by Friday, January 21, 2011.

This is neither a formal request for bids nor an offer by the District to contract with any party responding to this request. The District reserves the right to reject any and all proposals. All materials submitted to the District in response to this Request for Proposals shall remain property of the District.

Anticipated schedule:

• Responses due January 21, 2011
• Selected Interviews week of February 14, 2011
• Selection of firm and final negotiations week of February 22, 2011
• Contract recommendation to Governing Board March 9, 2011

Photovoltaic Solar Electric Generating Systems at Fremont and Newark Campuses -
RFP 853-1101

Issued May 2011. Updated July 27, 2011.

Through this RFP, Ohlone Community College District intends to procure approximately 1.0 to 1.2 megawatts of solar photovoltaic systems at each of its two campuses in Fremont and Newark. The deadline for RFP responses is June 24, 2011, at 2:00 PM.

• List of responses received
• PV RFP Addendum 2
• PV RFP Addendum 1
• Fremont Campus Parcel Maps
• Fremont Campus Electrical Clarification
• Newark Center as Built G0.11
• Site Walk List of Attendees

The mandatory site walk is being held on May 31, 2011, starting at 1:00 PM at the Fremont campus maintenance/warehouse building on Pine Street, just east of the Mission Blvd./Pine Street intersection. (Maps & Directions.)

• Solar Photovoltaic RFP May 26, 2011:
  • RFP 1 (PDF), (DOC)
  • RFP 2
  • RFP 3
  • Attachment J1
  • Attachment J2
  • Attachment K1
  • Attachment K2
• Mandatory Site Walk Notice for May 31, 2011

Below Grade Water Intrusion
Bid 700-11

Issued November 1, 2010; updated February 17, 2011.

Contract awarded to:
Diede Construction
by the Board of Trustees at the February 9, 2011 meeting.

• Recommendation of Award approved by Board of Trustees, subject to State approval.
• District's Findings on Bid Protest.
• Bid protest response.
• Bid Protest letter.
• ProVen request to be relieved of bid.
• BID RESULTS.
• ProVen subcontractors list.
• Diede subcontractors list.
• Sausal subcontractors list.
• Alten subcontractors list.
• Best subcontractors list.
• Big D subcontractors list.
• ProVen expanded subcontractors list.
• Diede expanded subcontractors list.
• Diede electrical subcontractor substitution letter.
• Best expanded subcontractors list.
• Sausal expanded subcontractors list.
• Alten expanded subcontractors list.(when available)

Addendum 4 is now available. Plan holders who obtained bid sets from PDI will automatically receive the Addendum at no charge. Other interested parties and subcontractors may purchase Addendum 4 directly from PDI. No further addenda are anticipated.

Addendum 3 is now available. Plan holders who obtained bid sets from PDI will automatically receive the Addendum at no charge. Other interested parties and subcontractors may purchase Addendum 3 directly from PDI.

Addendum 2 is now available. Plan holders who obtained bid sets from PDI will automatically receive the Addendum at no charge. Other interested parties and subcontractors may purchase Addendum 2 directly from PDI.

A second and final abbreviated tunnel inspection opportunity will be held Wednesday, December 22, 2010 at 1:00 pm. Interested contractors should contact the Facilities Department at facilities@ohlone.edu for a reservation and meet in Building 7 first floor foyer. Campus maps are available at www.ohlone.edu/core/mapsdirs/.

A utility tunnel inspection opportunity will be held December 3, 2010 at 1:00 PM for all contractors who wish to review the work conditions. Meet in Building 7 first floor foyer. Click for tunnel diagrams. Click for sign in sheet.

• Geotechnical Study and Geologic Hazards Evaluation.
• List of job walk attendees.
• Notice Inviting Bids. Plans and specifications will be available from PDI on Monday November 8, 2010. Note: Addendum 1 will be issued with the initial Bid and Contract Documents.

Project has been approved and State funding is secured. Plans and specifications are complete. Release has been delayed due to Emergency DIR rulemaking regarding Labor Compliance Programs. More as information becomes available.

EMS Upgrade
RFQ 770-11

Release date November 15, 2010; updated April 15, 2011.

Contract awarded to:
Environmental Systems Inc.
by the Board of Trustees at the April 13, 2011 meeting.

• EMS Bid Results.
• Informal Bid documents are being developed.
• 3 contractors who have been qualified to receive informal bids.

Responses are being reviewed and references are being checked.

Request for Qualifications for contractors to submit information on Energy Management System options. Qualified contractors will then be eligible to submit Informal Bids for the project.

Responses due not later than November 30, 2010.

See the Request for Qualifications (RFQ).