Facility Rental Rules and Regulations - Ohlone Community College District

  • Applications for use of District facilities are to be filed with the Facility Rental/Civic Center Office at least three (3) weeks in advance of intended use and will not be approved for a period exceeding one semester. The District reserves the right to cancel an application when/if a need for the facilities for educational purposes arises after the approval of the application.

  • Applications must state specific facilities, dates, and hours. These hours must include opening, set-up, take-down, and closing of facilities in addition to the time of actual use. Groups will be required to vacate college facilities no later than the end time of their reservation, so appropriate time must be allowed for clean-up.

  • The group representative responsible for the activity must have the approved Application Agreement available during the event. If not, the group may be required to vacate the facility. It shall be the responsibility of the group representative to ensure that facilities are vacated as scheduled.

  • All facilities must be returned to the original condition in which they were rented.

  • No nails, screws, staples, tacks, or other fasteners shall be used on the doors, windows, or walls of the facilities.

  • All activities shall be conducted in a manner so as not to interfere with other events or activities on or nearby the campus and may not interrupt or interfere with the quiet enjoyment of others, including residential neighbors of the College. Festivals, carnivals, outdoor converts or other potentially loud events must be fully disclosed on the application.

  • The District, at its discretion, shall have the right to cancel and terminate use of facilities immediately upon discovery of any violation of District regulations or conditions of facility use on the part of the requesting party. Facilities shall be protected from damage and mistreatment, and precautions for cleanliness maintained. Restrictions regarding smoking, eating, and drinking in rooms and buildings shall be observed. The group authorized representative assumes this responsibility. Should District property be damaged or abused, the cost of repair shall be paid by the group involved immediately upon demand by the District. The District shall have the right to make an assessment for damages and /or deny any future rental requests by the individual or group for any such violation.

  • If fees are assessed to an organization, full payment is due 15 days in advance of the scheduled use. Total fees due to the District shall be paid in the form of a cashier’s check, personal check, credit card, or money order made payable to the Ohlone Community College District and must be remitted in full to the College prior to the scheduled use of the facility or the event or reservation will be cancelled.

  • A certificate of liability insurance, naming the District as “additional insured,” whenever required, shall be in force and on file with the District before the actual date(s) of use.

  • All juvenile organizations or groups must have adult sponsorship and supervision.

  • Possession or consumption of alcoholic beverages, dangerous drugs, or narcotics, or the possession of firearms and weapons of any kind, are not permitted on College property. Any person under the influence of such shall be required to leave the campus.

  • Smoking is prohibited on the Ohlone College campus except for general use parking lots.

  • All cancellations by Applicant should be made at least two (2) working days prior to intended use for fee refund.

  • Applicants issued an approved application shall fully comply with all ordinances, laws, and regulations pertaining to the use and occupancy of District facilities, including all fire, health, and safety measures. No activity shall be conducted which constitutes a violation of any Federal, State, or Local law.

  • Please note: The College will not formally reserve a space until the Applicant confirms that the organization is scheduling the space and payment is received in full.

See also the Ohlone College Board of Trustees Policy on Use of Facilities.