Ohlone Data Source - Research and Planning Office

Program Review

Glossary of Terms

Courses Offered
This is the number of different courses that were offered and not cancelled during the given semester or, in the case of the “annual” number, over the length of the academic year. This number includes “Selected Topics” classes, “Supervised Tutoring” classes, and other special enrollment classes.
Sections Offered
This is the number of different sections that were offered and not cancelled. The annual number refers to the total number of sections offered during the academic year. As with “Courses Offered,” special enrollment classes are included here.
Enrollments
This is the number of student enrollments in the department’s credit-only classes at the census date (i.e., any non-credit classes are not counted here). The enrollments are what is referred to as a “duplicated headcount” to indicate that if a student is enrolled in more than one class in the given department, that student would be counted again for each class he/she is enrolled in.
FTES
This refers to “Full Time Equivalent Students” and is calculated by multiplying the number of students enrolled in a class by the number of contact hours the class has during the semester and then dividing by 525 (which is the number of contact hours a “full time” student would have in a year). It is the FTES number that determines college funding (referred to as “apportionment”) from the state. As with “Enrollments,” FTES is calculated for credit-only classes, and excludes students who are non-residents, auditors, and other kinds of students that do not count toward apportionment.
Full Time Faculty
This refers to the number of full time faculty (including temporary full time) whose primary assignment, as listed in the Office of Instruction, is in the given department for the given year. As an example, if a faculty member was hired to teach in Discipline A and is listed as such in the Office of Instruction, but was later assigned to teach classes in Discipline B, this faculty member would be counted in the “Full Time Faculty” number for Discipline A.
FTEF – Full Time
FTEF refers to “Full Time Equivalent Faculty,” and would typically be referred to as “load.” The FTEF number is calculated by adding up the loads associated with all classes in the given department and does not include re-assigned time or any other non-instructional load. The “FTEF – Full Time” number includes the load of any full time faculty member, regardless of his/her primary assignment, and also includes overload assignments.
FTEF – Adjunct
(See FTEF – Full Time, above) This number is the total load in the department taught by adjunct faculty.
WSCH/FTEF
This number is a measure of efficiency from a business perspective. WSCH (pronounced “wish”) refers to “Weekly Student Contact Hours” and is typically calculated by multiplying the number of students in a class by the weekly number of contact hours associated with the class (there are slightly more complicated calculations for classes that are positive-attendance or that do not meet for the regular length of a semester). As stated in “FTEF – Full Time” above, the FTEF is the load associated with the class. From a business-efficiency perspective, then, a class that has a high WSCH/FTEF is more cost-effective to the college because the college receives more apportionment (due to the higher FTES) per dollar they spend on faculty salary. Note that this explanation is making no assertions about the impact on student learning. To calculate the total WSCH/FTEF for the department, the total WSCH for the department’s classes is divided by the total FTEF for the department’s classes. As with “Enrollments” and “FTES,” this number does not include non-credit classes.
Percent Retention
This refers to the percent of the students who were enrolled at the census date and stayed through the end of the term to receive a letter grade, credit (CR), no credit (NC), or an incomplete (I). It is calculated by dividing the number of students who got a letter grade, CR, NC, or I by the number of students who got a letter grade, CR, NC, I, or W, and then converting to a percentage. Note that students who audit are not included in this calculation.
Percent Success
This refers to the percent of students who were enrolled at the census date and received an A, B, C, or CR. It is calculated by dividing the number of students who got A, B, C, or CR by the number of students who got a letter grade, CR, NC, I, or W, and then converting to a percentage. Again, auditing students are not included in this calculation.
Degrees Awarded
This refers to the number of AA and AS degrees that are specifically associated with the given department. The college’s general degrees, such as “Fine Arts” and “Social Sciences,” are not included in any one department’s data template but are included in the data for the college as a whole. “NA” indicates that no such degrees are available within the department.
Certificates of Achievement
This is the number of awarded certificates that require 18 or more units. “NA” indicates that no such certificates are available within the department.
Certificates of Accomplishment
This is the number of awarded certificates that require fewer than 18 units. “NA” indicates that no such certificates are available within the department.