Scheduling Office

What We Do

The Scheduling Office oversees the scheduling of classes as well as reserves rooms for non-class events and meetings.

How to Reserve a Room or Campus Facility

Please see the Scheduling Flowchart (PDF) (view with the free Adobe Reader software) (accessible version) to determine which procedure to follow.  Here is a quick reference, but if you are unsure, the flowchart provides provides directions and contact information. Scheduling procedures are the same for both the Fremont and Newark campuses.

If you are a student:
Go to the Campus Activities website and fill out a Campus Event Form (PDF).  If your event is approved, they will schedule the room for you.

If you are from an outside organization or anyone wanting to use a campus facility for a non-college sponsored event:
Go to the Civic Center Rentals website.  Ohlone College does rent campus facilities, subject to availability and other restrictions.

If you are an instructor or employee wanting to reserve a room for a campus event, such as a club meeting:
Go to the Campus Activities website and fill out a Campus Event Form (PDF).  If your event is approved, they will schedule the room for you.

If you are an instructor or employee wanting to reserve a room for college business, such as a staff or division meeting:
Submit a request to the Scheduling Office as follows:

• Send an email to Julie Polk at jpolk@ohlone.edu. 
• Your email should specify the day and date, time, event, size of room needed, and room(s) preferred.
• Requests should be submitted at least two (2) weeks before you need confirmation of your room assignment.  Please keep this in mind if you need to advertise your meeting.
  
  * Note: If your event or meeting relates to a class, the request must come from your Division Office.  Please contact your division secretary.

Scheduling Contacts by Facility

Please also note that the Scheduling Office does not reserve the following facilities - instead, contact the person indicated in the chart: