Scheduling Office

What We Do

The Scheduling Office oversees the scheduling of classes as well as reserves rooms for non-class events and meetings.

How to Reserve a Room or Campus Facility

Please see the Scheduling Flowchart (PDF) (accessible version) to determine which procedure to follow.  Here is a quick reference, but if you are unsure, the flowchart provides provides directions and contact information. Scheduling procedures are the same for both the Fremont and Newark campuses.

If you are a student

Go to the Campus Activities website and fill out a Campus Event Form for either the Fremont or Newark campuses.  If your event is approved, they will schedule the room for you.

If you are from an outside organization or anyone wanting to use a campus facility for a non-college sponsored event

Go to the Civic Center Rentals website.  Ohlone College does rent campus facilities, subject to availability and other restrictions.

If you are an instructor or employee wanting to reserve a room for a campus event, such as a club meeting

Go to the Campus Activities website and fill out a Campus Event Form for either the Fremont or Newark campuses.  If your event is approved, they will schedule the room for you.

If you are an instructor or employee wanting to reserve a room for college business, such as a staff or division meeting

Submit a request to the Scheduling Office as follows:

• Send an email to Julie Polk at jpolk@ohlone.edu. 
• Your email should specify the day and date, time, event, size of room needed, and room(s) preferred.
• Requests should be submitted at least two (2) weeks before you need confirmation of your room assignment.  Please keep this in mind if you need to advertise your meeting.
  
  * Note: If your event or meeting relates to a class, the request must come from your Division Office.  Please contact your division secretary.

Scheduling Contacts by Facility

Please also note that the Scheduling Office does not reserve the following facilities - instead, contact the person indicated in the chart:

Scheduling Contacts by Facility
(Do not contact the Scheduling Office)

Room	Contact Person
Library Instruction Room (1307) (formerly the Video Conference Room)	Linda Dickerman
Innovative Technology Center (ITC) (1407)	Linda Dickerman
2124 and other music practice rooms in Building 2	Jackie Whitehouse
Cafeteria	Renee Gonzales
Palm Bosque	Renee Gonzales
Quad	Renee Gonzales
Gym and other athletic facilities	Chris Warden
Smith Center facilities	Chris Booras

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