Scheduling Flowchart as Text - Curriculum and Scheduling Office

The Scheduling Flowchart (PDF) provides provides directions and contact information. Scheduling procedures are the same for both the Fremont and Newark campuses. An accessible version of the flowchart is below.

1. Are you affiliated with Ohlone (i.e., staff, faculty, administrator, student) and want to reserve a college classroom or space?

   • Yes! Follow the chart below.
   • No! Contact Civic Center Rentals to make arrangements (rentals@ohlone.edu or (510) 659-6224).

2. Are you an instructor wanting to reserve a room for a class?

   • Yes! Contact your Division Office to make arrangements.

3. Are you an instructor wanting to reserve a room for an event related to a class?

   • Yes! Contact your Division Office to make arrangements.

4. Are you an instructor or employee wanting to reserve a room for an educational or campus event?

   • Yes! Complete a Campus Event Form and email the completed Campus Event Form to Campus Activities at eventform@ohlone.edu. Campus Event Forms are available online.

5. Are you an instructor or employee wanting to reserve a room for College business, such as a staff meeting?

   • Yes! Contact Jackie Vetter in Curriculum and Scheduling to make arrangements (jvetter@ohlone.edu).

6. Are you an employee wanting to reserve a room for a personally sponsored, non-college related event?

   • Yes! Contact Civic Center Rentals to make arrangements (rentals@ohlone.edu or (510) 659-6224).

7. Are you an employee or instructor wanting to use the Smith Center facilities?

   • Yes! Complete a Campus Event Form, have Chris Booras in the Smith Center approve it, and then email the completed Campus Event Form to Campus Activities at eventform@ohlone.edu. Campus Event Forms are available online.

8. Are you an employee, instructor, or student wanting to use the Palm Bosque, Quad, Cafeteria, Pond Lanai, Gym, etc.?

• Yes! Complete a Campus Event Form and email the completed Campus Event Form to Campus Activities at eventform@ohlone.edu. Campus Event Forms are available online.

9. Are you a student wanting to request a room or space for a campus event?

• Yes! Complete a Campus Event Form and email the completed Campus Event Form to Campus Activities at eventform@ohlone.edu. Campus Event Forms are available online.

10. Are you a student or Club Advisor wanting to reserve a room or space for an Ohlone student club?

    • Yes! Complete a Campus Event Form and email the completed Campus Event Form to Campus Activities at eventform@ohlone.edu. Campus Event Forms are available online.