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Scheduling Flowchart as Text (for accessibility) - Scheduling Office

The Scheduling Flowchart (PDF) provides provides directions and contact information. Scheduling procedures are the same for both the Fremont and Newark campuses. An accessible version of the flowchart is below.

  1. Are you affiliated with Ohlone (i.e., staff, faculty, administrator, student) and want to reserve a college classroom or space * ?

  2. Are you an instructor wanting to reserve a room for a class?

    • Yes! Contact your Division Dean to make arrangements.

  3. Are you an instructor wanting to reserve a room for an event related to a class?

    • Yes! Contact your Division Dean to make arrangements.

  4. Are you an instructor or employee wanting to reserve a room for an educational or campus event?

  5. Are you an instructor or employee wanting to reserve a room for College business, such as a staff meeting?

    • Yes! Contact Julie Polk in Scheduling to make arrangements (jpolk@ohlone.edu or (510) 659-6455).

  6. Are you an employee wanting to reserve a room for a personally sponsored, non-college related event?

  7. Are you an employee or instructor wanting to use the Smith Center facilities?

    • Yes! Complete a Campus Event Application, have Chris Booras in the Smith Center approve it, and then submit the completed Campus Event Application to Renee Gonzales in Room 1133 on the Fremont campus. Campus Event Applications are available online.

  8. Are you an employee, instructor, or student wanting to use the Palm Bosque, Quad, Cafeteria, Pond Lanai, Gym, etc?

  9. Are you a student wanting to request a room or space for a campus event?

  10. Are you a student or Club Advisor wanting to reserve a room or spadce for an Ohlone student club?

 *  Our Free Speech Area (aka Open Forum) is first-come-first-serve, BUT only after you check in with Ohlone College's Campus Security Office (Building 20). Tables or chairs are not provided; you must bring your own. The Free Speech Area is located at the foot of the stairs in front of Building 1.

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