Meeting Notes Tuesday, May 21, 2013Student Success and Support Programs Committee
In attendance: Jennifer Harper, Jesse MacEwan, Wayne Takakuwa, Ann Burdett, Don Penrose and John Mullen.
IT Discussion of Registration Blocks
- Discussion of where we can house orientation blocks in Colleague (i.e. queue score, non-credit "class", etc.)
- Don would like the registration block process to be as automated as possible where contacts are uploaded to Colleague and student registration holds are cleared
- Student services will also need an automated process to clear holds for students who are exempt
- Creating an Orientation block and a system for clearing this block is a very high priority
- Don will assign Shirleen Ho to be the lead on this project
- Jesse will write up a work flow in June, submit it to Student Success Committee members for review, and from there it will go to Don/Shirleen to begin work on the project
- One proposal is to use SARS to sign students into orientations and then upload this information to Colleague
- Student services would like this to be live by October 2013 to test and modify in time for the Spring 2014 SSA due date
- Ideally students, counselors and Ohlone staff should be able to see a student's orientation status on WebAdvisor and/or in Colleague
- John suggested we use the "Test Summary" area of WebAdvisor to house orientation/block information
To begin in September 2013: Room 7340, 10-11am.
- Orientation Blocks: are they ready, how to turn them on, how to unblock (by September)
- MIS/SARS data: what do we need to capture; how to reflect this in SARS
- ESEP: what initial direction should we go toward for Spring 2014 and Su/Fa 2014?
- ESEP Software
- MIS guidelines
- E-Advising (Colleagues ESEP) DemoDon is scheduling with company, John will try to set up a demo with Cabrillo
- Basic Skills interventions (Tony to present in Fall)
- Confidentiality DSPS vs. EOPS vs. General = duplication of services