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Video / Audio / Multimedia on Ohlone College Websites - Web Center

For references and how-tos, see Multimedia Resources.

The Basics

  • The Ohlone College web servers are not configured for streaming video/audio. See Off-site Hosting Options.
  • Video/audio files over 50mb should not be posted on the Ohlone College web servers.
  • Video and audio files should be captioned (preferred) or accompanied by a text transcript whenever reasonably possible. These examples are nicely done:

You are responsible for captioning (preferred) or preparing a text transcript for each video/audio/media file. Make sure the cost and time for captioning is included in video/media project planning. Contact DSPS for information and assistance. The Web Team does not do captioning or prepare text transcripts.

Consider the Site Visitor: Your Audience

Websites should be accessible to all types of people, including those who are:

  • Deaf or hard of hearing
    • Need to see or read words being spoken
  • Blind or partially blind
    • Need to hear or use text transcript to "read" words being spoken and descriptions of activities. Transcript can be read aloud to the site visitor by screen reader software.
  • Physically challenged
    • Need to be able to control the video/media file: Play, Stop, Pause, Restart
  • Learning disabled
    • Need to be able to control the video/media file: Play, Stop, Pause, Restart
    • Need to be able to understand the information being presented. Consider alternative ways of presenting information. For example, for written instructions, consider including a video or audio clip of the instructions.
  • Using a slow connection to the Internet
    • Provide links to smaller or shorter videos and/or videos of less quality (smaller file sizes)
  • Using a fast connection to the Internet
    • Provide links to larger or longer videos and or videos of higher quality (larger file sizes)
  • Not a member of the groups listed above - i.e., Everyone

See also Disability on Wikipedia.

Media Definitions and Accessibility Tips

Audio
Sound. Used alone or as part of a video. Music with or without lyrics. Noise (natural or created). Speech (talking): A podcast, a monologue, an interview, a group discussion, a lecture or speech or presentation. Example: Radio interviews with Dave Smith on KGO Radio News.
  • Speech (Talking): Caption (preferred) or include a text transcript. (Captioning audio can be accomplished by using the audio in a video file and captioning the video file.)
  • Music
    • Identify the music's Title, Author, Length and/or File Size, and if known Date Produced.
    • If the lyrics are part of the information being presented, provide the lyrics (laid out in the proper format for lyrics).
  • Other Sounds: Describe the noise. Example: Audience of high school students loudly cheering.
Images
Includes photographs, logos, and other graphic designs.
  • For each image that conveys information, use the <img> tag's alt attribute or include a photo caption (text description with optional photo credit) next to the image.
  • Photo caption: Include description of image, location of image (if pertinent), and optional photo credit.
  • Decorative images should not be captioned or credited.
Multimedia
Combination of video, images, audio, and digital affects. Commonly created using Adobe Flash software (produces what is usually referred to as a "Flash movie"). See related definitions and tips on this page.
Slideshow
Slide by slide, screen by screen display of text, images, other media.
  • Identify the Title, Author/Source, and if known Date Produced.
  • Use captioning (preferred) or a text transcript detailing any words spoken or text displayed in the slideshow.
Video
"Moving pictures." With or without audio. Any length. Video created using screen captioning software (records movements made on the computer - good for online tutorials and demonstrations). Video of a lecture or speech or presentation. A simple video of a cat playing with a toy or a laughing baby. A production video about an Ohlone College department or program. A television show. A movie (film). Includes slideshows in a video file format. Example: The captioned video for the Biotechnology LAB Program.
  • Identify the video's Title, Author, Source, Length and/or File Size, and if known Date Produced.
  • For speech or words displayed, include captioning (preferred) or a text transcript.
  • Identify the music's Title, Author, and if known Date Produced, and include lyrics if appropriate.
  • For a video of images and music (such as a video of a sunset accompanied by a piano), identify the music's Title, Author, and if known Date Produced, and the location of the photos if pertinent information for the site visitor, as well as the photo's Author/Source.
Captioning
(Preferred.) A written record of speech and activity timed to correspond with the words spoken/displayed or images displayed. Example: The captioned video for the Biotechnology LAB Program.
Text Transcript
(If captioning is not available.) A written record of speech and activity. Link to a text transcript immediately before or after the video link or embedded video. Example: Embedded Transfer Center Tips Video with transcript link and the Transcript for Transfer Center Video 2008. See also King County's Road to Recover Text Transcript.

Off-site Hosting Options for Media Files

  • Steaming Video: The Broadcasting: Film and Television Department works with an off-site streaming media hosting service (PowerStream.net) to host videos that can be streamed. Contact Arnie Loleng at aloleng@ohlone.edu for more information.
  • Media Files larger than 50mb:
    • For files up to 1gb, see also Ohlone's YouTube EDU Account
    • The Film and TV Department's off-site media hosting service can also host large video/audio files. Contact Arnie Loleng at aloleng@ohlone.edu for more information.
  • Ohlone's YouTube EDU Account: The Ohlone College Web Team manages a YouTube EDU channel for Ohlone College video and audio files (maximum 1gb in file size with no length limit). Video and audio files provided to the Web Team for posting on YouTube should be captioned or accompanied by a text transcript. Review captioning information in the Help section on the YouTube website.
  • Video/audio files hosted elsewhere: Links provided to the Web Team for video and audio files hosted on any non-ohlone.edu web server

How to Format a Text Transcript

Use MS Word and format it as follows:

  • Include identifying information (at top): Title, Source, Date Produced (such as: The Real World Ohlone, Ohlone College, 2004).
  • Use headings and subheadings to divide information into logical groups
  • Split text into short paragraphs for better online reading
  • For lists of information, use bulleted lists
  • Indicate who is speaking. The first time someone speaks, identify the person by Full Name and Title/Type of Person. When that person speaks thereafter, identify them by Full Name or an Abbreviated Name. Example: First time: "John Johnson, Ohlone College student transferring to UC Berkeley"; then: "John".
  • Describe the meaning of non-decorative images, graphs, charts
  • Describe activities in video, especially if important for transitioning from section to section (such as: Driving to the airport)
  • See also: Audio Information and Collated Text Transcripts

Refer to these Ohlone College Videos and Text Transcripts

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