Web Task Force (WTF)

5/21/2002 Meeting Notes

(These are not comprehensive notes.)

Review the 5/21/2002 Agenda

Discuss Feedback for "Core" Pages

Some changes were suggested.

Discuss Options for Home Page Content

Suggestions by meeting attendees:

1. important dates information
2. calendar somewhat like http://www.lclark.edu Campus Calendar on their new not-launched-yet website at http://www.lclark.edu/index5.html (this page will be removed when the site goes live)
3. news/events/programs blurb, small image, and link to web page with further information
   • staff and faculty can provide when an event/news/program occurs
   • example: SummerFest event in July by Performing Arts

Choose Images for Header

Images in the header for core pages will change each day of the week. Many photographs provided to Cheryl by College Relations and photographs taken by Cheryl were reviewed. The top navigation bar going through the top section of the image makes image selection more difficult.

7 images were needed initially, one for each day of the week. 19 images were selected:

1. White flowers on tree
2. Sunset from Smith Center
3. Palms at night
4. Computers in Hyman Hall
5. Woman studying with palms in background
6. Smiling couple outside
7. 3 students with book
8. Woman and student talking at Smith Center (remove pole and corner of building)
9. Smith Center with green trees and people wearing red sweaters
10. 2 smiling women (remove legs of person standing on stairs behind them)
11. 2 men lifting weights at fitness center
12. Happy graduating students (remove nose and hair of person who is cut-off in photo)
13. 2 baseball catchers
14. 2 people on Hyman Hall inside staircase
15. Building 8 area
16. Corral area (maybe)
17. Pine cones on tree
18. Sky and stairs at Smith Center
19. Bird of paradise flower

This selection is more than enough for the core pages for a few months -- or at least until the seasons change to Fall.

Suggestion: Cyndi Catona (sp?) has photos of the campus she may be willing to provide for use on the website.

Suggestion: Pilar Lewis will send a photo she took of the Smith Center.

Discuss Requesting Images Created by Students and Requirements etc.

We discussed asking student to create images (photographs, collages) for use on the website. This may become more useful and give student more of a target subject when/if images for different divisions and departments are desired.

Requirements to date would include:

• Participants will need to sign a release so that we can use submitted images on the website.
• The images could be used in the header as well as in non-header sections of the site.
• There is no guarantee that a submitted image will be used.
• Submitted images will not be returned and may not be archived.
• Students should submit a copy of their image, not the original.
• Submitted images must fit a defined size (515x215 pixels or 515x138 pixels) or they will be cropped to that size by the Web Team.
• 515x215 size images images should be created and submitted with the understanding that the top horizontal navigation bar will remove part of the image from view.
• A copyright notice with the student's name will be included on the image (example: Photograph by Mary Jones, 2002).
• Images should be submitted as flattened Photoshop files on 3.5" floppy disks or 100 MB ZIP disks. Images should not be larger than 1024x768 when submitted (to cut down on disk space required to store them).
• Submit images at 72dpi.
• Include on the permission form a checkbox for "I would be willing to be contacted to provide a print version of my image."
• A Model Release is required for all recognizable people in an image. No one under age 18 can be appear in an image unless permission is given by that person's parent on a Model Release.

Talk with Kurt Viegelmann about possible class project for his photography classes. Note, however, that many classes are Black & White photography. Color images are needed on the website. Also, provide a description of the project to faculty (with requirements etc.). Maybe the Bookstore can donate a sweat shirt to the people who's images are accepted for use on the website.

Future Meetings

Many of the Web Task Force members at this meeting expressed a desire to continue serving on the committee in the Fall. Tuesdays seemed agreeable to all, but finish the meeting before 4:00pm. Bob will send Cheryl his Fall schedule.

Cheryl will determine the actual Fall meeting days and time and frequency and will notify current members of the WTF.