Web Task Force (WTF)

Define: Classroom materials

Classroom materials are defined as: grades, lists, assignments, lectures, slides, presentations, study guides, syllabi, and other documents/files used in teaching a course.

What pages/files on faculty and department/division/other College-related websites need to have "Ohlone College" on them?

Can a PowerPoint/Word/PDF file or other non-HTML file be posted on a College website if it isn't identifiable as an Ohlone College file?

Can this requirement be limited to non-classroom materials so that faculty-created classroom lecture notes, grades, etc. don't need the extraneous standard footer?

Can a grades listing be posted in an HTML file on a website without the standard footer or the words "Ohlone College" on it? in a PDF file? What is the difference?

Header/Footer WSG requirement for "all" pages on faculty websites may lead to less use of websites by faculty.

"Main" pages of a faculty website include home page, contact information, instructor's schedule, biography, etc. These should be created in HTML format and must meet the logo/banner/footer WSG requirements.

The labeling of classroom materials touches on intellectual property issues for faculty.

Identify classroom materials with:

• instructor's name
• course name (and number)
• a syllabus must also include the college name

Place this information at the top of each file to allow for quick identification.

Example:

Jim Klent
CHEM 101A Introduction to Chemistry - Ohlone College

Can a scanned newspaper article be posted as an image or embedded as an image in a Word/PDF/other file without also providing a link to a text file detailing the text in the newspaper article? What if the article is a personal one about the faculty member? (NOTE: Images are not accessible since they cannot be read by screen reader software.)

No. Text embedded in an image is not available to screen reader programs. The text in the image must be made available using one of these options:

• If the text is short, use the "alt" attribute on the IMAGE tag.
• If the text is long:
  • Place the text in the body of an HTML file above or below or next to the image
  • Place the text in a separate HTML or ASCII text file then
    • use the "longdesc" attribute on the IMAGE tag to link to the file, and
    • create a "description-link" ("D-link") to that file next to the image; example: [this is the image] d

(Bob): Can photos taken at a graduation ceremony be posted on faculty websites and the URL announced to students for them to view?

Not unless each person who is recognizable in the photograph(s) has signed a release. A Photographer's Release is available on the Downloads page of the Web Center site (scroll to end of sidenav).

(Kevin): All materials should meet Priority 1 accessibility points.

Priority 1 refers to the first level of the Web Content Accessibility Guidelines (WCAG) published by the W3C at http://www.w3.org​/TR​/WAI-WEBCONTENT​/full-checklist.html.

(Bob): Posting grades online is unlawful unless password-protected.

(Lisa): Posting grades with a random identifer for each student is OK. Grades should not be posted using Student IDs or SSNs as identifiers.

Classroom materials reviewed/distributed/discussed in the classroom are produced for the benefit of students in that course. If a student requires the information in a different format for accessibility purposes, he/she works with DSPS and the instructor to acquire classroom materials in the required format.

Classroom materials posted on a faculty member's website are also produced for the benefit of students in that course. Students requiring the information in a different format for accessibility purposes will work with DSPS and the instructor to acquire classroom materials in the required format.

Suggestion: Web Team create a one-page list of what is necessary to meet Web Style Guide requirements - along with a one-page list of accessibility requirements.

Yes.

Are department and faculty websites not stored on an Ohlone College web server required to meet accessbility guidelines?

(Kevin): If related to the "business of the College," then those websites need to meet accessibility guidelines. If a "personal" website of a faculty member and that website is not used for the "business of the College" (for example, syllabi and classroom materials), then it is not required.

Does old content on a faculty website need to be retrofitted to meet Web Style Guide (including accessibility) standards?

(Lisa): May need to talk with the new President (Douglas Treadway). New pages, pages currently in use, and other "current" website content should be retrofitted.

(Kevin): Section 508 indicates that content created from when the law went into effect should meet guidelines.

Related to old content: (Lisa): Can a note be posted on web pages re "Need an alternative format? Contact …"?

(Kevin): Yes. Should be noted on each syllabus too (regarding any classroom materials).

(Cheryl): We'll add this to the Web Style Guide as a faculty content requirement to be stated on their website's home page.

Is it OK for a directory/subdirectory to not have a default home page which on the "online" server displays a list of files in that directory?

(Cheryl): Overview: The ability to view a list of files in a directory when no home page file exists (this is called "directory browsing") is turned off by default on the development (dev/dev2) and main (www/www2) web servers to provide privacy of website structures and of un-linked content. Directory browsing is allowed on the "online" web server. The "Web Team" servers and the "Online Education/WebCT" server are setup differently because different people manage them: Cheryl/Tj Webb manage the Web Team servers; William/Marilena/Sean Mason manage the WebCT server.

(Cheryl): Question: Should we request to have directory browsing turned off by default on the "online" server?

Some faculty with websites on the "online" server rely on directory browsing to allow students access to files without the faculty member creating a web page linking to the files - this is really handy for a directory of photographs or documents, for instance.

(Cheryl): Individuals can selectively enable directory browsing for any directory on their website by creating an ASCII text file named ".htaccess" (that's a dot, followed by htaccess). Inside that file, enter this one line of text:

Options +Indexes

This one short line tells the web server to allow directory browsing for that directory, including all subdirectories under that directory.

(Lisa): It may be necessary to move WebCT to a different computer system.

(Cheryl): If that happens, the non-WebCT websites stored on the "online" server can be moved to the development/main web servers co-managed by the Web Team and Tj in IS.

(Comment by ???): Website accounts for faculty on the "online" server were put there due to issues working with the old Publisher's Workbench. We've gotten used to and like not having a delay between our uploading new/revised pages to our websites and being able to view them [referring to the procedure for the development/main servers that the Web Team be requested to publish new/modified files from dev2 to www2 which results in a lag-time of up to one working day].

(Cheryl): We could look into creating a "www3" subdomain (i.e., www3.ohlone.edu) and user accounts that would allow direct publishing for faculty members who have demonstrated understanding and ability to make content/documents on their website meet requirements of the Web Style Guide, including accessibility.