Hi, everyone! - Thank you all for your efforts on the committee. I will
be summarizing yesterday's meeting in a "Cheryl's Notes" page on the WTF
site.

It came to my attention yesterday that some of you may be unfamiliar
with Excel files in that they can contain *multiple* worksheets. (The
Excel file is also available on the WTF web site on the "Meetings &
Documents" page - direct link:

http://www.ohlone.cc.ca.us/people/clambert/wtf/misc/20020404WebSiteOrganization.xls
.) I wanted to provide this mini-tutorial about how to move around in,
print, and review the information in this Excel file.

Overview
--------
The Website Portal Page Organization document I emailed to WTF members
last week contains 26 pages in 13 worksheets (BecomAStudent,
CurrStudents, Faculty, Staff, Vis&Friends, BusInd, AboutOhlone,
CampusConnection, Committees, Directory, DivsDepts, Depts, NoLinks).
Worksheets can be viewed by selecting the named tabs at the bottom of
the Excel window. There is a worksheet scrollbar on the LEFT side of the
tabbed area.

Printing
--------
You can print all 26 pages of the document by:
1. selecting *all* spreadsheets to be printed:
   * click on the first tab (called BecomAStudent) (it is now
highlighted)
   * use the worksheet scrollbar on the LEFT side of the tabs to make
the last tab visible
   * then SHIFT-CLICK on the last tab (called NoLinks)
   * each tab should now be highlighted
2. selecting File > Print (or selecting the print button in the toolbar)

Organization
------------
For the most part, the document is organized so that each worksheet is a
different portal page. [NOTE: You can *IGNORE* the URL information in
the right-hand column of the pages.]

On each portal page, there are categories (About Ohlone, Admissions
Information, CampusConnection, etc.) and under each category are the
names for LINKS to pages containing that information. For example, the
beginning on the BecomAStudent worksheet looks like:

= = = = = = = = = = = = = = = = = = = = = = = =
Becoming A Student - Portal Page

About Ohlone
  Contact Information
  Maps
  Newark Ohlone Center
  Parking
  More Information (link to About Ohlone page)

Admissions Information
  Academic Calendar
  Admissions & Records Department Home
  Admissions & Registration
  Apply for Admission
  High School Outreach
  Matriculation
  Online Application for Admission
  Register for Classes Online
  Registration
  Study Abroad
  Summer Programs
= = = = = = = = = = = = = = = = = = = = = = = =

In the above example, there is a category called "About Ohlone" which
has links called:
  Contact Information
  Maps
  Newark Ohlone Center
  Parking
  More Information

The "More Information" link will display a new page that contains a more
complete list of links about Ohlone -- the contents of that page in the
"AboutOhlone" worksheet in the Excel file.

Here's a description of the purpose for worksheets that may be less
clear as to their purpose:

* The "CampusConnection" worksheet *WON'T* be a separate page -- it will
be incorporated into the other pages (putting it in its own worksheet
was a easy way to update this section).

* The "Committees" worksheet is a list of all committees at Ohlone --
committees without links are marked "(no link)" which is a note to me
that there isn't a link for them now -- all committees on campus
(whether or not they have links) will continue to be listed on a
Committees page.

* The "Directory" worksheet is the portal page for the directory to find
people on campus.

* The "DivsDepts" worksheet is a list of all
Divisions/Departments/Academic Programs that will be listed in the A-Z
listing on the "Divisions/Departments" portal page.

* The "Depts" worksheets was taken directly from the existing
Departments of Study page -- I should have called this worksheet
something like "Academic Programs".

* The "NoLinks" worksheets is a list of items that *do not* have links
on some of the current website pages.

Your Review
-----------
To produce this 26-page document, I reviewed other college sites. I need
your fresh eyes to review the links under each category on each portal
page:

1. to add what I have missed
2. to correct information
3. to remove links that don't pertain to Ohlone (since I also lifted
info from other college sites), and
4. to *REDUCE* the amount of links to what is *necessary*. The portal
pages are intended to include links to high-level and
most-often-looked-for information, not *everything* available at the
college.

Please make your modifications to a printed copy of the 13 worksheets
and send it to me by Monday next week so I can update the document. Let
me know if you have any questions!

~ Cheryl
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
~ Cheryl A. Lambert
~ clambert@ohlone.cc.ca.us
~ Web Designer, Learning Resources
~   & Instructional Technology
~ Ohlone College
~ http://www.ohlone.cc.ca.us
~ 510-979-7409 office/message
~ Library, Room 1303