Web Team Newsletter - January 10, 2003 (Volume 2.1)

Welcome to 2003! We hope the break was an energizing yet restful time for you!

In this issue:

  1. It's the start of the Spring 2003 semester… Does your website need updating?
  2. Interested in Having the Web Team Manage Your Division or Department Website?

1. It's the start of the Spring 2003 semester… Does your website need updating???

Our students rely on the information provided on our website to be accurate and informative. If that information is incorrect or outdated (and therefore unreliable), our students will become frustrated and may develop a negative perception of the department, the website, and the college.

Please review your Division and/or Department websites for information that needs to be updated. Use the following checklists as a guide (they aren't complete checklists since each division/department/faculty website has different needs). Review each link on your web pages to ensure information is valid and current.

ACADEMIC DIVISIONS/DEPARTMENTS

___ Do you have new faculty members?
___ Have faculty left your department?
___ Has contact information changed for the Division/Department or any staff or faculty? (telephone number, office number, email address, name)
___ Has an academic program changed requirements? (units changes, additional courses required, less courses required, courses requirements changed, other)
___ Are there new courses in the Department?
___ Have courses been removed from the Department?
___ Are updated schedules available for the current semester? (for office hours, for sporting events, for forensics tournaments, for study abroad dates, for musical or theatrical performances, other)
___ What are the new deadlines for the current semester?
___ Have organizational changes been made? What needs to be reflected on department websites? (organization charts, other)
___ What other information could be provided to our audience? (future and current students, staff, faculty, the general public, and business/industry)?

FACULTY

___ Has your contact information changed? (telephone number, office number, email address, name)
___ Are this semester's office hours posted?
___ What is your teaching schedule this semester?
___ Have you posted the syllabus for each of your courses? Are they updated to reflect this semester's requirements, due dates, etc.?
___ If you post assignments on your website, are they updated to reflect this semester's requirements, due dates, etc.?
___ What other information could be provided to our audience? (future and current students, staff, faculty, the general public, and business/industry)?

ADMINISTRATIVE DIVISIONS/DEPARTMENTS

___ Has contact information changed for the Division/Department or any staff or faculty? (telephone number, office number, email address, name)
___ Are updated schedules available for the current semester? (for assessment testing, for office hours, for art gallery displays, other)
___ Do press releases or articles or other information need to be added/removed?
___ Are there new forms to be posted? or removed?
___ Have organizational changes been made? What needs to be reflected on department websites? (organization charts, other)
___ What other information could be provided to our audience? (future and current students, staff, faculty, the general public, and business/industry)?

If your Division or Department website is managed by the Web Team (a full list of our clients is available at http://www.ohlone.cc.ca.us/org/webteam/clientlist.html), the official contact person for that website (designated by the Dean) can communicate the necessary changes to the Web Team by:

  • printing the web pages requiring modification
  • making the necessary changes to the printed pages
  • sending those printed pages in the Mail Rounds to "Web Team" or "Web Team - Library"

For major changes to existing pages or to add a new page to your website, provide the new content in a Microsoft Word document.

(NOTE: If you are not the designated contact person for a particular website, please do not ask the Web Team to make any changes. Changes must be communicated through one person. Contact the Dean of the Division/Department or the Web Team to learn who the designated contact person is for a particular website.)

If your website is not managed by the Web Team, the person responsible for maintaining that website (designated by the Dean) should ensure that the website is updated within the next week or two (remember, our students rely on the information provided).

2. Interested in Having the Web Team Manage Your Division or Department Website?

Deans may elect to have their Division or any of their Department websites managed by the Web Team. More information about this option is available at http://www.ohlone.cc.ca.us/org/webcenter/faqs_webteam.html.

And, if your Division or Department does not have a website, the Web Team can create and manage a website for you. Interested Deans must contact the Web Team and must designate a contact person who will be responsible for providing content for the website and keeping that content updated on a regular basis. More information is available at http://www.ohlone.cc.ca.us/org/webcenter/faqs_webteam.html.

Got Questions? Suggestions Welcome!

We welcome your comments and suggestions for improvement. If you have questions, please contact us at webteam@ohlone.edu. Thank you!

- Cheryl & Paula