Web Team Newsletter - May 16, 2003 (Volume 2.3)

In this issue:

  1. The Summer 2003 Semester Will Be Starting Soon…Does your website need updating?
  2. Interested in Having the Web Team Manage Your Website?

1. The Summer 2003 Semester Will Be Starting Soon…Does Your Website Need Updating?

The Spring 2003 semester is coming to a close and the Summer 2003 semester will soon be starting. It is time to review your Ohlone College website for information that needs to be updated for the Summer and/or Fall 2003 semesters.

Our students rely on the information provided on our website to be accurate and informative. If that information is incorrect or outdated (and therefore unreliable), our students will become frustrated and may develop a negative perception of the department, the College, and the website.

Please review your website(s) for information that needs to be updated. Use the following checklists as a guide (they aren't complete checklists since each website has different needs). Review each link on your web pages to ensure information is valid and current.

ACADEMIC DIVISIONS/DEPARTMENTS

___ Do you have new faculty members?
___ Have faculty left your department?
___ Has contact information changed for the Division/Department or any staff or faculty? (telephone number, office number, email address, name)
___ Has an academic program changed requirements? (units changes, additional courses required, less courses required, courses requirements changed, other)
___ Are there new courses in the Department?
___ Have courses been removed from the Department?
___ Are updated schedules available for the current semester? (for office hours, for sporting events, for forensics tournaments, for study abroad dates, for musical or theatrical performances, other)
___ What are the new deadlines for the current semester?
___ Have organizational changes been made? What needs to be reflected on department websites? (organization charts, other)
___ What other information could be provided to our audience? (future and current students, staff, faculty, the general public, and business/industry)?

FACULTY

___ Has your contact information changed? (telephone number, office number, email address, name)
___ Are this semester's office hours posted?
___ What is your teaching schedule this semester?
___ Have you posted the syllabus for each of your courses? Are they updated to reflect this semester's requirements, due dates, etc.?
___ If you post assignments on your website, are they updated to reflect this semester's requirements, due dates, etc.?
___ What other information could be provided to our audience? (future and current students, staff, faculty, the general public, and business/industry)?

ADMINISTRATIVE DIVISIONS/DEPARTMENTS

___ Has contact information changed for the Division/Department or any staff or faculty? (telephone number, office number, email address, name)
___ Are updated schedules available for the current semester? (for assessment testing, for office hours, for art gallery displays, other)
___ Do press releases or articles or other information need to be added/removed?
___ Are there new forms to be posted? or removed?
___ Have organizational changes been made? What needs to be reflected on department websites? (organization charts, other)
___ What other information could be provided to our audience? (future and current students, staff, faculty, the general public, and business/industry)?

If your website is managed by the Web Team (a full list of our clients is available at http://www.ohlone.edu/org/webteam/clientlist.html), the official contact person/content provider (included on the client list) for that website can communicate the necessary changes to the Web Team by:

  • printing the web pages requiring modification
  • making the necessary changes to the printed pages
  • sending those printed pages in the Mail Rounds to "Web Team - Library"

For major changes to existing pages or to add a new page to your website, the new content should be provided in a Microsoft Word document.

(NOTE: If you are not the designated contact person for a particular website, please do not ask the Web Team to make changes. Changes must be communicated through one person. If your website is not managed by the Web Team, the person responsible for maintaining that website (designated by the Dean) should ensure that the website is updated in a timely fashion (remember, our students rely on the information provided).

2. Interested in Having the Web Team Manage Your Website?

The Web Team is a "free" resource on campus (except for salaries and benefits, of course!). Keep us busy this summer!

We can create and manage an Ohlone website using the standard design templates that meets the requirements of the Web Style Guide.

Interested Deans must contact the Web Team and must designate a contact person who will be responsible for providing content for the website and keeping that content updated on a regular basis. More information about working with the Web Team is available at http://www.ohlone.edu/org/webcenter/faqs_webteam.html.

**NEW OPTIONS**: The Web Team can also manage websites for Committees and Other Campus Groups. Interested Committee Chairs and Directors/Managers must contact the Web Team and must designate a contact person who will be responsible for providing content for the website and keeping that content updated on a regular basis. More information about working with the Web Team is available at http://www.ohlone.edu/org/webcenter/faqs_webteam.html.

In addition, the Web Team is available to create and manage individual Faculty websites for faculty who require occasional/infrequent updates. These websites will be formatted using a standard faculty website template and will provide the following information: Name, telephone, fax (optional), email address, office hours, semester schedule, and a link to a green sheet (syllabus) for each course taught for that semester. More information about working with the Web Team is available at http://www.ohlone.edu/org/webcenter/faqs_webteam.html.

The Web Center and Web Style Guide will be updated to reflect these new options.

Got Questions? Suggestions Welcome!

The Web Team is proud of the progress we've made to date with the redesign and reorganization of the Ohlone College website. We seek your comments and suggestions for improvement.

- Cheryl & Paula