Video / Audio / Multimedia Notes - Web Team Procedures and Notes

This page is intended for use only by the Web Team.

Posting Video / Audio / Multimedia on Ohlone College Websites

See also Video / Audio / Multimedia on Ohlone College Websites in the Web Style Guide.

Overview

Video and audio files that are not captioned or accompanied by a text transcript are no longer routinely posted or linked to on the Ohlone College website by the Web Team.

Requirements

  • "Professional" video/audio must be captioned (preferred)
  • "Casual" video/audio should be captioned (preferred) or accompanied by a text transcript
  • "Live" video/audio will not be captioned or accompanied by a text transcript. Ohlone does not have the resources to provide live captioning or to later provide a transcript of live events. Examples: Board meetings, President's speeches, ONTV newscasts, Athletics events.

Notes

  • Content Managers are responsible for captioning (preferred) or preparing a text transcript for each video/audio/media file. Make sure the cost and time for captioning is included in video/media project planning. See also Video / Audio / Multimedia on Ohlone College Websites.
  • The Web Team does not do captioning or prepare text transcripts.
  • If it is necessary to post a video/audio file without captioning or a text transcript (such as for Board meetings and ONTV newscasts), a message indicating stating "The video is not captioned and a transcript is not available" will be included next to the video/audio. See also Captioned or Transcript?

Captioned or Transcript?

  • For after videos/audio embedded on the web page (after the </object> tag):
    • (Video is captioned; no transcript.)
      <br />
      <span class="smalltext">(Video is captioned; no transcript.)</span>
    • (Video is captioned. Transcript: DESCRIPTION.)
      [with link to the text transcript]
      <br />
      <span class="smalltext">(<a href="/org/transfer/transfercentervideo-transcript.html">Video is captioned. Transcript.</a>)</span>
    • (Video is not captioned. Transcript: DESCRIPTION.)
      [with link to the text transcript]
      <br />
      <span class="smalltext">(<a href="/org/transfer/transfercentervideo-transcript.html">Video is not captioned. Transcript.</a>)</span>
    • (Video is not captioned; no transcript.)
      <br />
      <span class="smalltext">(Video is not captioned; no transcript.)</span>
    • (Video and music audio; no words.)

      <span class="smalltext">(Video and music audio; no words.)</span>

  • For Live Videos [for audio, change "video" to "audio"]
    • The live video is not captioned.

  • For Recorded Videos (not live) [for audio, change "video" to "audio"]
    • Video is captioned.
    • The video is not captioned and a transcript is not available.
    • The videos are not captioned and transcripts are not available.
    • The video is not captioned.
      [A transcript is linked to.]
    • The archived video is not captioned.
      [A transcript is linked to.]
Chart for Video / Audio / Multimedia Files at Ohlone College
Type Description Managed by Hosted at Limits Captioned Transcript Will be linked or embedded to on Ohlone website?
Live Webcast Video Broadcasts Example: Athletics: Men's Basketball game Arnie Loleng, TV Department PowerStream.net Ask Arnie No Not available for live video Link
Example: President's State of the College address (aka Flex Day speech) or other speeches
Example: Board meetings
Live Audio Broadcasts Example: Athletics: Men's Basketball game Bob Dochterman, KOHL Manager, Radio Department ? Ask Bob No Not available for live audio Link
Video on Demand of live webcast video broadcasts (archived video) Example: Athletics Men's Basketball game Arnie Loleng, TV Department PowerStream.net Ask Arnie No Not available for archived videos of live events Link
Example: President's State of the College address (aka Flex Day speech) An exact text transcript is not available for live speeches. However, when available, the text of the speech will be posted.
Example: Board meetings Not available for archived videos of live events
Video or audio file Ohlone College event or program - Ohlone's YouTube EDU Account (contact the Web Team to have your video file uploaded) 1 GB file size; no length limit Yes - or transcript Yes - or captioning Embed or Link
Example: Biotechnology LAB Program video Suegol Malek, Biotechnology Department Yes No Embed or Link