Using the WebTeamShare Directory - Web Team

A shared directory on the Ohlone_1 network server is available to allow users to provide copies of electronic files (especially large ones!) to the WebTeam without burdening Ohlone's email server and without providing files on a USB drive (also known as a "jump disk" or "memory stick"), a CD-ROM, or a ZIP disk.

Copies of files should be provided, not originals. Files are removed from the WebTeamShare directory when the Web Team starts your update.

Note: The "Ohlone_1" server is also known as "Ohlone1" and "Ohlone-1".

Access the WebTeamShare Directory

• For Windows Users
• For Mac Users

For Windows Users Only

• The easy way…
  
  
  1. Login to the Ohlone College network
  2. Open Windows Explorer (this is the file manager program, not the web browser which is called Internet Explorer)
  3. In the "Address" field, type: \\ohlone_1\webteamshare then press Enter
  4. The WebTeamShare directory displays
  
  
• Another way…
  1. Login to the Ohlone College network
  2. On your computer desktop, select "My Network Places"
  3. Select "Entire Network"
  4. Select "Microsoft Windows Network"
  5. Select "Admin"
  6. Select "Ohlone_1"
  7. Select "WebTeamShare"
  8. The WebTeamShare directory displays

For Mac Users Only

1. Double-click on "Macintosh HD" which is located on the desktop
2. In the left frame, click on "Network"
3. Click on the "Admin" folder
4. Scroll down through the list of computers to "Ohlone_1" and click on it
5. Click on the "Connect" button
6. Type in your network username and your network password and click "OK"
7. Select which share on Ohlone_1 you want to connect to (example: "WebTeamShare", "Departments", or "Staff") and click "OK"
8. The name of the share you selected will now appear on your desktop. Double-click on it to open it.

(Many thanks to the Helpdesk for the Mac instructions!)

Copy Files to the WebTeamShare Directory

1. Access the WebTeamShare directory for Windows or Mac
2. Create a subdirectory in the WebTeamShare for your files (use a name that clearly represents the project)
3. Copy your files into that subdirectory. NOTE: Files placed in the WebTeamShare are deleted on a regular basis so COPY your files, don't MOVE them.
4. Email the Web Team at webteam@ohlone.edu indicating the name of the subdirectory where you placed your files

Get Files from the WebTeamShare Directory

1. Access the WebTeamShare directory for Windows or Mac
2. Select the name of the subdirectory containing the files you want to access
3. MOVE or COPY all of those files to your own computer or your Ohlone_1 network directory. NOTE: Files placed in the WebTeamShare are deleted on a regular basis.