WebAdvisor is is Ohlone's online academic management system and is available for free to all current Ohlone students. WebAdvisor provides access to your student account 24 hours a day, 7 days a week with short periods of downtime for maintenance as needed.

Getting a WebAdvisor Account

You use WebAdvisor to:

  • View the most up to date class schedule for the current term
  • Check registration holds
  • Pre-select preferred classes (link) before registration begins
  • Register for classes
  • Drop and Withdraw from classes
  • Waitlist for full classes
  • View placement test scores
  • View grades and GPA
  • View and Print unofficial transcript
  • View account activity and make payments
  • Update contact information like phone number and address
  • Request official transcripts and enrollment verifications
  • Check financial aid status
  • And more!

You can view the class schedule without a WebAdvisor account by selecting the Class Schedule option on our home page or the Search for Classes option on the WebAdvisor Main Menu. For all the other WebAdvisor activities, you must have an account and be able to log in.

Current students or students that have recently submitted an online application are able to create a WebAdvisor account. If you previously enrolled or took classes at Ohlone College but you have been absent, you may need to reapply before you can access WebAdvisor.

How to Create your WebAdvisor Account:

  • Step 1: After you complete your application and receive an Ohlone confirmation email with your student ID, select WebAdvisor or go to the link at the top of the Ohlone homepage.
  • Step 2: From the options listed on the left side of the WebAdvisor Main Menu, choose the “Sign Up for WebAdvisor access (It's FREE!)” . This takes you to a page with additional WebAdvisor options.
  • Step 3: Select the Create Your Ohlone Account option in the first paragraph.
  • Step 4: Enter your Ohlone Student ID number in the ID Box, followed by your first and last name, birthday, and zip code. This information must match exactly what you entered on your application.
    Screenshot of the Create Your Ohlone Account / Login Validation form.
  • Step 5: Create a unique security question and answer. Make sure your security question and answer are memorable and permanent. For example, “What is my favorite song?” may have a different answer a year from now, but “What was my first pet's name?” will always be the same.

    You will also be asked to create your password. Your password must be between 8 and 16 characters.

    Things your password MUST include:

    • Alphabetical letters (a-z or A-Z)
    • Digits (0-9)
    • At least one special character (example: !*~ )

    Your password CANNOT include:

    • The word Ohlone
    • The word Ohlone
    • Any of your last 4 passwords
    • The characters @ and/or #

    After you create your password, your username will display and you will be able to log into your WebAdvisor account.

Ready to Log In to WebAdvisor?

  1. Go to the WebAdvisor link on the Ohlone home page or click WebAdvisor
  2. Select the Students option on the right.
  3. Enter your username and the password you created.

If you can't remember your WebAdvisor Username, go to the WebAdvisor Main Menu and choose the What is my WebAdvisor User Name link on the left. When accessing your username, you will need your last name and your Ohlone student ID number

If you cannot remember your WebAdvisor password, go to the WebAdvisor Main Menu and choose the I Forgot My WebAdvisor Password link on the left. When resetting your password, you will need your student ID number, your name, date of birth, and zip code.

Need help registering for classes? Go How to register.

If you want to set your schedule before registration opens, you can pre-select your classes. You will need to know at least the subject and term you would like to register for, but you do not need the course or section numbers, or the instructor information.

1.Log In to your WebAdvisor  account and go to the Students menu. Under the Registration header on the right, click Register for Sections:
Webadvisor Snapshot

2.Choose Search and Register for Sections:
Webadvisor Snapshot

3.You need at least the Term you plan to register for and the Subject you want to take classes in. If you know that you only want classes online, at Newark Campus, or at the Main Campus in Fremont please select the option you want from the Location menu. The more information you enter here, the fewer results will come up in your search. ***If you receive a No Classes Meeting the Search Criteria error message when you hit submit, try removing some of the additional information you entered.
Webadvisor Snapshot

4.If there are classes offered that meet your search criteria, they will come up on the next page. Click the Select option next to each class you would like to register for. It should look like this:
Webadvisor Snapshot

5.Make sure to click the link in the Section and Book Information column for the classes you want to register. That will display the full course times, including any labs, prerequisites, corequisites, advisories, and information about transferring the class.

6.After you have selected all courses you want to register by clicking the Select option to the left of each class, hit the Submit option at the bottom of the page. This will take you to the Register and Drop Sections page. Your class selections will be displayed under Preferred Sections. You do not need to take any other action on this screen. Just click OK at the bottom. Your class selections will be saved here.

7.When you are able to register, log in to WebAdvisor  and go directly to Register and Drop Sections. You should see your class selections listed there. If you need assistance with the additional registration process, please start with Step 7 in the Search and Register Sections instructions below.
 

...

If you have already selected classes from the printed class schedule or through the Search for Sections option, you can use Express Registration.
1.To start, you need the 6 digit synonym number for your class. These change every semester, so make sure you are using the most recent schedule. That is the number in parentheses to the right of the subject, course, and section number in the online class listing:

Or listed with the section, instructor, days, and times for each class in the print schedule.

2.Go to Register for Sections:

3.Enter the synonym numbers for the courses you would like to register. Do not enter the Subject, Course Number, Section Number, or Term.

4.To register for classes, you will choose Register from the Action dropdown menu to the left of each course. Do not use the Action For All option at the top. If a class is full, you can choose Waitlist from the Action dropdown menu, or if you decide not to register a course, you can select Remove from List to take the class out of your preferred sections.

If you are registering during the late add period (on or after the first day of class depending on the course length), you need to have an add code to enter on this screen. You can get an add code from your instructor. Add codes only work if there are open seats in the class and registration has not closed for the term
5.When you have chosen your action for each listed course, click Submit. Any issues with your registration will be displayed in red text at the top. Please read any error message carefully so that you are able to resolve it and complete your registration.
If registration is successful, you will receive a notice at the top that the classes are registered and that payment is now due. You should also notice the status for each course will be listed as Registered, and the classes will show under the Registered Sections header in the Register and Drop Sections page.
6.Select OK to go back to the Students menu in WebAdvisor. You can check your registration at the My Class Schedule link in the WebAdvisor Students menu. You can find it on the right under the Academic Profile header.

Once you choose that option, select the term you want to view to see your classes.

There is a link provided at the bottom of the My Class Schedule page to view textbooks and class supplies. If you click that link, you will be routed to the Ohlone Bookstore page where information on books and supplies is listed, if your instructor makes that information available prior to the start of term.

Do not use the Register and Drop Sections page to check your enrollment. It is very easy to accidentally drop or withdraw a class through that page, and once you drop or withdraw a course from your registration, you may not be able to register for it again.
7.Make payment. You can make a payment for your registration through the Pay on My Account option in the Students menu. You will find it on the left under the Financial Information header.

After you select Pay on My Account, choose your method of payment from the list provided and follow the prompts to complete payment.
If you choose Ok, you will be directed back to the Students menu instead.

You can also make payment in person at the Cashier's Office  on the Fremont campus.