Friday, March 27, 2020

Good Afternoon Campus Community,

I hope this message finds you well and in good spirits amid this challenging period. I wanted to send you a personal update as to where we are in managing the impact of COVID-19 on our community of students, faculty, and staff.

Given that Governor Newsom has implored the citizens of California to consider adjustments to mitigate the damage done by the epidemic, the College has decided that the safest and least disruptive option for our community is to continue remote instruction through the end of the spring semester.

As of this writing, all on-campus services and operations continue to be suspended in accordance with the Alameda County Health Department’s directive to shelter-in-place through April 7. We are following the guidelines of the health department and will update the community regarding campus operations as the situation changes.

The College has also decided to hold a virtual commencement ceremony for students instead of a large gathering on campus in May in order to continue to protect the health of our community and to do what we can to avoid transmission of COVID-19. We will send a separate correspondence when we know the date and time for graduation. Please continue to be patient with us as we are working through the logistics of the ceremony. We realize these are unusual times and that we have to be creative in our approach for the health of our Ohlone family. SEE MORE REGARDING COMMENCEMENT/GRADUATION BELOW.

While we are working out further details and trying to answer questions we anticipate you will have, we ask for your patience and understanding. We will continue to send students, faculty, and staff updates as we get them so please continue to check your emails for correspondence.

WHAT YOU NEED TO KNOW:

  • Classes will resume through remote instruction beginning Monday, March 30.
  • Both the Fremont Campus and Newark Center continue to be closed to the public, all students, and employees.
  • Only essential employees will continue their duties on campus.
  • Students should not be on campus.
  • All on-campus events are canceled through spring semester.
  • Other events outside of this time period will be either canceled or postponed, while others are yet TBD.
  • All sporting events are suspended for the season per the directive from the California Community College Athletic Association (CCCAA).
  • College faculty will have further details emailed to them regarding next steps by early next week.
  • College staff will have further details emailed to them regarding next steps by early next week.
  • We have dedicated phone lines for questions you might have. Please call anytime between 8 a.m. and 5 p.m.
  • General Questions: 510-737-1664 or 510-737-1675
  • Ohlone Employee Questions: 510-737-1669
  • Admissions & Records: 510-737-1759
  • Financial Aid: 510-737-1738

WHAT STUDENTS NEED TO KNOW:

  • You will be contacted by your instructors as to the status of each of your courses and how to navigate coursework remotely.
  • Please reach out to instructors should you have questions specific to your courses.
  • We will be sending out information regarding next steps should you need to take an early withdrawal in a class.
  • Please check your email and the website regularly for the latest updates.

FINANCIAL AID

  • Financial aid disbursement dates have not changed as of 3/20/2020.
  • All financial aid processes remain the same at this time and will continue to follow the dates listed on our webpage. For more information please go to https://www.ohlone.edu/finaid/dates.
  • If you need further assistance you may contact your financial aid advisors by email. For information on how to contact us, please go to https://www.ohlone.edu/finaid/contact or call us directly at 510-737-1738.

ACADEMIC COUNSELING SERVICES

Counseling Services has moved ONLINE during the Ohlone College campus closure.

  • To Access Online Counseling visit: https://www.ohlone.edu/counseling/onlinecounseling
  • There are two options to connect with us online: Email a counselor or log in to Video Chat from the Online Counseling Webpage. By selecting one of the two options, a counselor will respond shortly.

By connecting with us through our online counseling services, you will have a better chance of connecting with a counselor faster. However, if you have difficulty using the options above, please feel free to call us and leave a message. Counselors are checking voicemails several times throughout the day and will contact you.

Fremont Campus: 510-659-6110
Newark Center: 510-742-2341
Student Accessibility Services: 510-659-6079

In addition, Ohlone offers several On-Demand Student Success Workshops through Student Lingo. Workshops range from College Success skills to Online Learning Strategies. Please create an account with your Ohlone Student email address and Canvas/WebAdvisor login information.

STUDENT HEALTH SERVICES

Student Health Services is offering limited services during the Ohlone College campus closure.

Mental Health: Telehealth mental health appointments are available! This can be done on a phone or a laptop. Student Health has two ASL fluent mental health counselors for our Deaf and hard of hearing population as well. Please email us at studenthealth@ohlone.edu to set up an appointment.

Mental Health Crisis Lines are always open. If you or someone you know is in crisis contact:

  • The National Suicide Prevention Lifeline: 1-800-273-8266
  • The Alameda County 24 Hour Crisis Support Service: 1-800-309-2131
  • The Crisis Text Line: Text COURAGE to 741741

Medical Services: Limited medical services are also available by telephone, including prescription refills, referrals, and basic advice. These services need to be scheduled; please email studenthealth@ohlone.edu to arrange to speak to a nurse. This is not an emergency service. If you are having a medical or mental health emergency, call 911.

If you are a student that receives reproductive and sexual health services through the Family PACT program, check this website for a Family PACT provider near you. If you are unsure how to proceed, contact us at studenthealth@ohlone.edu.

Our phones are open, but we have limited ability to manage our phone lines. If possible please send questions and concerns to the email address listed above.

QUESTIONS?

We realize that you have many questions regarding classes, coursework, transcripts, transfer status, financial aid, admissions and records, counseling sessions, or what will happen for graduation.

CALL US FROM 8 A.M. TO 5 P.M.

  • General Questions: 510-737-1664 or 510-737-1675
  • Admissions & Records: 510-737-1759
  • Financial Aid: 510-737-1738

Online resources for you to refer to:

FAQs for Student Services
FAQs for Remote Instruction

GRADUATION/COMMENCEMENT CEREMONY

You should continue to apply for graduation. The deadline for spring graduation applications has been extended to April 10th.

If the college decides to postpone commencement, the timing of degree completion will not be affected. Degree conferral will be governed by the completion of the academic work for the relevant degree.

Diplomas are not distributed at commencement, as the college issues diplomas after verifying that all academic requirements have been completed and the degree has been awarded. This process will continue as scheduled.

Ohlone’s Commencement Ceremony will be a virtual event this year.

  • The date and time are TBD.
  • Once we are ready to share the graduation details, the information will be sent directly to those who applied for fall 2019, spring 2020, and summer 2020 graduation.
  • GRADUATION QUESTIONS? Email us: graduation@ohlone.edu

COVID-19 INFO
The College has created a webpage for information and updates surrounding COVID-19 as they relate to Ohlone College. Please refer to https://www.ohlone.edu/information-corona-virus and send us an email with further questions to covid19@ohlone.edu.

Please continue to stay strong, faithful, and fervent in your daily efforts to work together in fighting this pandemic. We will overcome this hardship and will come out the other side much stronger as one Ohlone family. Thank you for your support and for your community.

Warmest Regards,

Gari Browning

Gari Browning, Ph.D.
President/Superintendent
Ohlone Community College District
43600 Mission Blvd.
Fremont, CA 94539-5847
(510) 659-6200
gbrowning@ohlone.edu