CAMPUS SECURITY AUTHORITY
Jeanne Clery Campus Crime Statistics Disclosure Act
The Jeanne Clery Act, often referred to as the "Clery Act," was named in memory of 19-year-old Lehigh University Freshman, Jeanne Ann Clery, who was raped and murdered while asleep in her residence hall room on April 5, 1986.
The Clery Act Disclosure of Campus Security Policy and Campus Crime Statistics Act is a part of the Higher Education Act of 1965, in which federal law requires colleges and universities to disclose certain timely and annual information about specific campus crimes and security policies. All public and private institutions of post-secondary education, participating in federal student aid programs, are subject to comply with the Clery Act. The U.S. Department of Education, the agency charged with enforcement of the Clery Act, can impose fines against any institutions found to be in violation of the Clery Act. Complaints of alleged violations should be made to the U.S. Department of Education.
Colleges and universities shall utilize Campus Security Authorities, in compliance with the Clery Act, as a means to collect reportable statistical information from those who may be reluctant to contact the police for one reason or another. Studies have shown that many crimes (especially sexual assaults) and disciplinary actions go unreported to police. For that reason, Campus Security Authorities are available to victims or witnesses who may be more inclined to report an incident to non-law enforcement personnel.
Who is a Campus Security Authority?
The Clery Act identifies the following groups of individuals or organizations associated with colleges or universities as Campus Security Authorities:
- University or college police departments *Must report Clery statistics, but are also compelled as sworn law enforcement officers to investigate crimes whether or not the victim wants to pursue a criminal complaint (in some cases).
- Non-police security staff responsible for monitoring university or college property. Any individual or organization designated under a college or university’s policy as such to which students or employees should report criminal offenses
- Any official of a college or university who has significant responsibility for student and campus activities, including, but not limited to student housing (not applicable for Ohlone), student discipline and campus judicial proceedings. An “official” is defined as “any person who has the authority and the duty to take action or respond to particular issues on behalf of the institution.”
- Physicians of campus health center
- Counselors, including peer counselors (except for professional or pastoral counselors)
- Health educators
Who is exempt from being a Campus Security Authority?
- Administrative staff not responsible for students (e.g., payroll, facilities, cafeteria workers…)
- Individual faculty who do not serve as an advisor to a registered student organization
- Those who are exempted by law (e.g., professional counselor, pastoral counselors who work for the college as such)
Campus Security Authorities for Ohlone College include:
- Campus Police Services (all personnel to include police officers, safety officers, dispatchers, administrative staff, and *student escort officers (*only while working in this capacity).
- Most deans, directors, and administrators, athletic coaches and assistant coaches
- ASOC - Student Activities Program Coordinator
- Any official of the college who has significant responsibility for student and campus activities, including, but not limited to, student discipline and campus judicial proceedings. An “official” is defined as “any person who has the authority and the duty to take action or respond to particular issues on behalf of the institution.”
A list identifying those as Ohlone College Campus Security Authorities is available on the Campus Police Services webpage or a printed copy can be requested by contacting Campus Police Services.
Duties and responsibilities of a Campus Security Authority:
Staff, faculty, and student workers, identified as an Ohlone College Campus Security Authority, receive training on their responsibilities such as; which crimes are mandatory to report, geographical reporting areas for the college district, how and when to submit a report, and what information is necessary to include in the report.
If a victim or witness reports a crime or an incident that may be a reportable crime under the Clery Act, the CSA must:
- Document the information on a CSA Report Form
- Just get the facts, CSA's do not investigate incidents or crimes (law enforcement will determine the actual crime, if any, and investigate as necessary)
- Submit the incident report to Campus Police Services without delay
If the CSA is not sure if the incident or geographical location is required to be reported under the Clery Act, the CSA will complete the report and submit it as above. Campus Police will then determine if it is a statistically reportable offense.
When in doubt, report it!!!
How and from whom is crime information collected?
- Clery Act reportable crimes that occur within Ohlone’s reportable geographic area is collected from a variety of sources to include: local police departments (Fremont and Newark PD in respect to which campus), campus police, campus security authorities (CSAs).
What does Ohlone College do with the Campus Security Reports and other criminal statistical information?
- Issues timely campus alerts:
- Campus Police Services, on behalf of Ohlone College, will issue a timely warning, via email distribution, for any Clery Act crime that occurs within Ohlone’s geography, as defined by the Clery Act, and that is reported to CSAs, local or campus law enforcement agencies and is considered by Ohlone College to represent a serious or continuing threat to students or employees.
- Ohlone College Campus Police Services collects, coordinates, and reports, by October 1st of each year, the criminal statistics to the Department of Education’s through a secured database.
- Incorporated in last three years of statistical data for the Annual Security Report, which is updated annually by October 1st and made available for distribution to students, prospective students, employees and prospective employees.
- Information is used to assess criminal trends, effectiveness of established policies and procedures, necessity to incorporate changes or create additional policies and procedures, and reallocate or obtain additional resources.
Click on link to see current list of Campus Security Authorities.
Questions regarding Ohlone College’s compliance with the Jeanne Clery Act and Campus Security Authorities for should be directed to the Chief of Campus Police Services at 510-659-6111 (X6111).