About the Distance Education Committee
The Distance Education Committee is an official subcommittee of the Curriculum Committee.
In accordance California administrative code and regulation (Title 5), separate Distance Education Committee approval is required for courses being offered either fully online or hybrid (where part of in-person scheduled class time is replaced by an online format). It is the primary task of this committee to review courses with any online component before moving to the next step in the approval process. In addition, any matter pertaining to the quality and delivery of online education is discussed, and action items and goals are generated from those meetings.
A fully online class is entirely conducted on the Internet. Weekly interaction with course content is expected. Students should log on to the learning management system, Canvas, on the first day of class. There are two types of fully online courses: asynchronous and synchronous.
- An asynchronous online course will have no live meetings (virtually or in person). Weekly interaction with course content, the instructor and classmates is expected and interaction is conducted according to the student's weekly schedule. You can expect to have regular, usually weekly, interaction requirements, assignments and deadlines.
- A synchronous online course includes required live sessions conducted via Zoom. Students meet with the instructor during a specified, scheduled day and time. Course delivery follows traditional classroom model in real time similar to what you would experience in a face-to-face class. Students should refer to the schedule of classes for the class meeting dates and times.
- A class that has both online and in-person formats. A student taking a hybrid course will need to come to campus on specified dates. Students should refer to the schedule of classes for the class meeting dates and times.
During Spring 2021, a hybrid class may have two online components: one synchronous and the other asynchronous. That means that you will be expected to attend live zoom sessions on designated days and times, as well as complete additional online work asynchronously. Students should refer to the schedule of classes for class meeting days and times. Make sure to click on the Section and Book Information link so you don't miss important details regarding the format of your class.
- A Web-enhanced class is scheduled as a traditional on-campus class, and utilizes the Internet to access a Course Management System, where additional course information can be found.
- Note to Faculty: Fully online and hybrid courses require the approval by the Distance Education Committe of an addendum to the Course Outline of Record prior to being offered via Distance Education. Web-enhanced classes do not reduce face-to-face meetings and do not require the additional approval.
These meetings are held virtually and all are welcome to join. Please click on the meeting dates below to join them virtually via Zoom.
Fall 2020 Meetings
|Monday, September 21, 2020||1:00pm to 3:00pm||Zoom Meeting Link||Agenda; May 2020 Meeting Minutes; 2020-2021 DE Committee Membership; DE Committee 2020-2021 Goals DRAFT|
|Monday, October 12, 2020||1:00pm to 3:00pm||Zoom Meeting Link||Agenda; September 2020 Meeting Minutes ; DE Committee 2020-2021 Goals DRAFT|
|Monday, November 9, 2020||1:00pm to 3:00pm||Zoom Meeting Link||Agenda; October 2020 Meeting Minutes ; DE Committee 2020-2021 Goals FINAL; Class Size Proposal; October 2017 Proposal; Research Support 2017|
|Monday, December 14, 2020||1:00pm to 3:00pm||Zoom Meeting Link||Agenda; November 2020 Meeting Minutes; Student Consent to be Recorded; Faculty FAQ- Student Consent to be Recorded; Captioning Resources Spring 2021; eCampus Strategic Plan Objectives|
Spring 2021 Meetings
|Monday, February 8, 2021||1:00pm to 3:00pm||Zoom Meeting Link||Agenda; December 2020 Meeting Minutes|
|Monday, March 8, 2021||1:00pm to 3:00pm||Zoom Meeting Link||Agenda; February 2021 Minutes, Accreditation Update College Council, Fall 2020 Course Success Rates, Student Drops to Census 2020-2021; Temporary Synchronous Online Observation Form; DE Charter Equity Considerations 3/2021|
|Monday, April 12, 2021||1:00pm to 3:00pm||Zoom Meeting Link||Agenda; March 2021 Minutes DRAFT; DE Commitment to Equity Statement V2; LCW Tech Day Preliminary Plan FA21|
|Monday, May 10, 2021||1:00pm to 3:00pm||Zoom Meeting Link||Agenda; April 2021 Minutes|
- Robin Kurotori (DE Coordinator), Chair
- Christian Aleman (ASOC - ICC Chair - Fall 2020)
- Abhigyan Biswas (ASOC - Senator at Large - Fall 2020)
- Andy Bloom (Math)
- Kenneth Bui (ASOC - Senator of Social Sciences - Spring 2021)
- Sarah Cooper (Psychology)
- Jennifer Harper (Counselor)
- Alison Kuehner )English)
- Teresa Massimo (Communications)
- Jim McManus (Music)
- Shyam Sundar (Biology)
Ex Officio (non-voting) members:
- Ghada Al-Masri (Dean, Social Sciences)
- Andrew Lamanque (Interim VP, Academic Affairs/ Deputy Superintendent)
- Jesse MacEwan (Faculty Senate President)
- Quan Nguyen (Administrative Systems Analyst, Information Systems)
- Mary Wilhelm-Chapin (Instructional Designer)
- DE Committee Charter (PDF)
- DE Approval Process (PDF)
- DE CurricUNET Guidelines (PDF)
- Administrative Procedure (AP) 4105 Distance Education
- DE Accessibility Policy (PDF)
- NEW DE Addendum DRAFT (PDF)
- Guidance for the Use of Video in Synchronous Class Sessions (PDF)
- Distance Education Strategic Plan 2020-2024
Archive of Past DE Committee Meeting Agendas and Minutes
You can find agendas, meeting minutes, and other DE Subcommittee documents archived here.
For the most up to date information about faculty training sessions for Zoom and Canvas, please go to the eCampus website - Remote Instruction Support - Faculty
Best Online Teaching Practices and Tips
- Email Robin Kurotori at firstname.lastname@example.org to be added into the Online Faculty Teaching Resources and the Learning College Week 2020 Canvas courses.
- Check out the California Community Colleges Online Education Initiative (OEI) rubric.
- Explore Santa Rose Junior College's Distance Ed: Teaching Tips Video Series
Training to Teach Online
The Ohlone College eCampus Team offer ongoing workshops and webinars that range from 1 hour to several weeks in duration with various online teaching and learning topics. Please check the eCampus website for additional information.
The California Community College Online Education Initiated offers a FREE Course Design Academy that both full and part-time Ohlone College faculty are permitted to participate in. As a participant in the Course Design Academy, you receive confidential feedback and course design recommendations, support from a Canvas Course Design Specialist (CCDS) to assist you with applying your feedback, and assistance from Accessibility Specialists to make your course fully 508 compliant.
The @One project funded by the CCC Chancellor's Office offers trainings in related to a variety of online teaching topics, including course design skills, strategies to increase student success and retention rates, and ways to better use your existing course management system. Faculty may use their professional development funds to help pay for these workshops. Please email Professional Development Committee Chair Rebecca Ozoa (email@example.com) for information about using professional development funds for online training courses.
- Desktop webinars
- Online courses (including self-paced or instructor-led options)
- Online Teaching Certification Program.
The Learning to Teach Online project was developed by COFO Online, an academic unit at the College of Fine Arts, the University of New South Wales, Sydney Australia. The more than 50 video and pdf-based lessons focus on specific topics related to online teaching strategies from many different disciplines and provide tips and strategies for both novice and experienced online teachers. They're free through ITunes.
There are several captioning options available to faculty teaching online:
- Please see the general captioning information and captioning request forms
- Distance Education Captioning and Transcription Grant (DECT). This grant is for captioning materials for online or hybrid classes, or materials for digital learning repositories. Please contact Ann Burdett at firstname.lastname@example.org to see if your materials qualify.
- Canvas Studio is a free resource within Ohlone College's instance of Canvas that will allow you to create your own videos, or upload existing videos to which you own the rights, and request captions. Please watch the eCampus Weekly Update for the next Canvas Studio training.
- 3C Media Solutions provides CCC administrators, faculty, and staff resources to store and share media. You can complete the application for captioning using the DECT grant on the 3C Media Solutions site after you have uploaded your video. Processing time is between 2 and 3 weeks. Many thanks to Isabel Reichert, MM/GA faculty member, for this outstanding Tutorial on 3C Medial Solutions Video Upload and Captioning Process.