Welcome to the Financial Aid Office. We're here to assist you with the process!
The philosophy of financial aid is to supplement, not replace, what the family can contribute toward educational expenses (such as tuition, books, supplies, and transportation). Students have a responsibility to monitor the status of their Financial Aid progress, submit all documentation on time and adhere to all deadlines posted. Students also have an obligation to be responsible for contributing to a reasonable portion of their educational expenses. However, a lack of funds should not keep a student from obtaining a post-secondary education. The Financial Aid Office at Ohlone College offers grants, loans, scholarships and student employment for students who demonstrate financial need or scholastic ability.
We hope that this website, https://www.ohlone.edu/finaid will be helpful in guiding all applicants through the process. Financial aid will not be available until the first week of the semester, so we advise that you save as much money as possible for some expenses up front.
Our mission is to provide financial assistance to students who would otherwise not be able to attend Ohlone College. Financial aid programs are administered according to nationally established policy and philosophy of financial aid for education. Financial aid is awarded on the basis of need, scholastic achievement, or promise of academic success.
We stress the importance of early financial planning and timely communication since the financial aid process can be very complicated and often time-consuming. As part of a learning college environment, we take steps to ensure that students understand the financial aid process and the implications of using various types of financial assistance before attending school, while enrolled, and the responsibilities following graduation.
What is Financial Aid?
Financial aid is money made available by federal, state, institutional and private sources in the form of grants, scholarships, loans, and wages. This aid makes it possible for you to continue your education beyond high school, even if you and your family cannot meet the full costs of the college/university you choose to attend. All programs are based on the premise that parents have the primary responsibility of assisting their dependents in meeting educational costs. Financial aid is available only to fill the gap between a family's contribution and your annual educational expenses.
Who Can Apply for Financial Aid?
To be considered for financial aid, you must meet all the following minimum requirements:
Be a U.S. Citizen or an eligible Non-Citizen.
An eligible Non-Citizen is a U.S. permanent resident who has a document such as an I-151, I-94, I-688 or I-551 (Alien Registration Receipt) from the U.S. Citizenship and Immigration Service (formerly the Immigration and Naturalization Service) verifying that your stay in the U.S. is for other than a temporary purpose.
If you are in the United States on an F-1 or F-2 student Visa only, or on a J-1 or J-2 Exchange Visitor Visa only, you cannot receive federal student aid. Also, persons with G Series Visas (pertaining to international organizations) are not eligible for federal student aid.
You must have a high school diploma or GED.
Enrolled in an eligible program of: (1) at least 1 academic year in duration that leads to a Certificate of Achievement (18+ units) and prepares students for gainful employment in a recognized occupation; or (2) an academic program which leads to an associate degree or a 2-year transfer program.
You must be enrolled in 6 units or more to qualify for the Direct Loan or Work-Study programs.
Show satisfactory progress in a course of study. See Satisfactory Academic Progress Policy.
You are not in default status on a Federal Direct Student Loan, Federal Perkins Loan or FFELP Loan.
You do not owe a repayment to the Federal Pell Grant, the Federal Supplemental Educational Opportunity Grant (FSEOG) program.
You are registered with the Selective Service if required to do so.
When to Apply for Financial Aid?
Every year the FAFSA is made available beginning October 1 for the upcoming Fall and Spring semesters and the Summer term.
Cal Grant Program Deadline: March 2 (Entitlement) September 2 (Competitive)
You must have the FAFSA by March 2 for entitlement consideration and by September 2 for competitive consideration. GPA verifications are transmitted to the California Student Aid Commission by Ohlone College for all students who have completed a minimum of 24 units.
Financial Aid Priority Deadline: March 2, 2021
You must have a completed financial aid file by March 2, 2021 for the Fall 2021 and Spring 2022 semesters and the Summer 2022 term.
Every attempt is made to process received applications in a timely manner. Please keep in mind that it may take 2 to 3 weeks from the time you apply for aid to the time your award is completely processed. It all depends on your ability to submit the necessary paperwork to complete your file as well as the time it takes to submit corrections to the Department of Education and have those corrections returned.
If you have missed the priority deadline date…
After the priority deadline, financial aid is awarded on a first-come, first-served basis. You are encouraged to apply as soon as possible since any surplus funds that become available will be awarded. In addition, you can continue to apply for the Federal Direct Loan program until mid-March of each year. Check Important Dates for the current academic year deadline.
If you have any questions, email your Ohlone Financial Aid case manager, call or come to the Financial Aid Office.
How to Apply for Financial Aid?
Find out the Ohlone College's requirements for enrollment, placement testing, fee waivers, financial aid, etc. Read the catalog and class schedule. Make an appointment to see a counselor. Pay attention to eligibility requirements and deadlines.
You can also visit How to Enroll on the Ohlone College Admissions and Records website.
In California, you may apply for aid from several sources by completing a single application - the Free Application for Federal Student Aid (FAFSA). You will need to include the following information on the FAFSA:
- Ohlone College Title IV Code: 004481
- Ohlone College Address: 43600 Mission Boulevard, Fremont, California 94539
Be sure to get an FSA ID for yourself (and a parent if you are a dependent). Use the IRS Data Retrieval Tool (IRS DRT) to import your/ your parent(s) filed income tax return information. This reduces errors on the Income Information sections of the FAFSA.
After completing the FAFSA online, your Student Aid Report (SAR) will be available for you to view and print. Verify that all the information on the SAR is correct. If the information on the SAR is not correct, make the correction online at fafsa.ed.gov. If you used the IRS DRT, do not make any changes to the income information.
A special word for students who were or are in foster care, under the care of the court system or have been living on your own without parents: Pay close attention to the Student Dependency questions on the FAFSA. If you do not have parents or parent financial information, please contact us to help you answer these questions.
You must obtain a CA Promise Grant before registering for classes.
Completing the FAFSA is sufficient to apply for the CA Promise Grant. This is a much simpler process than completing the California Promise Grant Application, which will require copies of your family's federal income taxes and verification of other non-taxed income.
Those students who are awarded a CA Promise Grant will pay a reduced cost for the semester parking permit.
Ohlone College receives your FAFSA approximately one to two weeks after you submit it to the Department of Education. You will then be emailed a Missing Document request from the Financial Aid Office. This email will list the forms and other documents you will need to submit to complete your file by logging into Student Forms to complete all documents online.
The following documents may be requested:
- Your and/or your parents' Federal Tax transcript, including photocopies of all W-2s for the prior calendar year. Go to www.irs.gov to print the transcript.
- Agency Certification of Untaxed Income form completed by the Social Services Agency (TANF, CalWORKs, General Assistance); Social Security Office (SSI, SSDI, SA, etc.); Veteran Benefits, etc.
- Unofficial college transcripts from each college or university you have attended other than Ohlone College. If requested, proof of having a Bachelor's degree.
- Additional data and forms. Requesting additional information may be necessary if further clarification is needed.
Your aid cannot be processed until all documents are in and your file is completed. A delay in getting your documents submitted will cause a delay in a financial aid decision.
After all documents are submitted, your financial aid file will be reviewed for awarding purposes. Once awarding is complete, an award letter will be posted on your MyOhlone If a student is ineligible for Federal financial aid, a letter will be emailed. (Please make sure to activate your Ohlone student email account.) There are two (2) major disbursement dates scheduled for each semester.
Every academic year students must renew their financial aid application (FAFSA) to continue receiving aid for the next academic year. Continuing financial aid students will receive a renewal reminder via email from the FAFSA processing center by the end of January instructing you to go to www.fafsa.ed.gov to renew your application.
How is a Student's Financial Need Determined?
Need and Budget
Most financial aid awards are based on demonstrated financial need, which is the difference between the cost of attendance and the EFC (Expected Family Contribution) (e.g., Cost of Attendance - EFC = Need). The EFC is determined from the information reported on the FAFSA. All awards are subject to availability of funds.
Ex. Cost of Attendance (COA) = $15,000
Expected Family Contribution = $10,000
Remaining Need = $ 5,000
Note: Cost of Attendance for a school is not a bill that you or your parent(s) will need to pay for school. This is simply a school generated budget based on what we determine it would cost for a potential student to support themselves, while going to school, for a 9-months Academic year period. The only costs that you are directly responsible for paying for school would be what we consider "Institutional Costs" (Tuition, Books & Fees). All other budget items in the cost of Attendance will vary based on your specific circumstances.
How are Student Budgets Established?
In order to promote equity and inclusion amongst our student populations, budgets have been established and are applied to all applicants. This means that all students with similar circumstances will receive the same allowance for registration fees, books, supplies, rent, food, transportation, and personal expenses, regardless of being a financial aid recipient or not. Exceptions may be made to the budget in cases where special need can be shown and documented.
|Student Budget Allowance||Dependent and Independent (without dependents) At Home||Independent Away From Home|
|Enrollment Fees*||$ 1,104||$ 1,104|
|Health / Other Fees||$96||$96|
|Meals and Housing||$11,696||$22,066|
|Books and Supplies||$1,080||$1,080|
|Personal / Miscellaneous Expenses||$3,225||$3,784|
(based on 12 units/semester)
|Student Budget Allowance||CA. Resident at Home||CA. Resident Away From Home||Non-Resident at Home||Non-Resident Away From Home||VA Chapter 33 Benefits at Home**||VA Chapter 33 Benefits Away From Home**||International Students||Direct vs. Indirect Cost***|
|Enrollment Fee*||$1,104||$ 1,104||$8,064||$8,064||$1,104||$1,104||$8,064||Direct|
|Books and Supplies||$2,000||$2,000||$2,000||$2,000||$2,000||$2,000||$2,000||Indirect|
|Personal / Misc. Expenses||$3,226||$3,784||$3,226||$3,784||$3,226||$3,784||$3,784||Indirect|
Resident & Non-Resident Tuition*
Resident Enrollment Fee is $46 per unit.
Non-Resident Enrollment Fee is $265.00 per unit, plus $46 per unit enrollment fee. Tuition for non-residents of California are higher. See Fees / Tuition information for the current semester on the Admissions and Records website.
VA Students Receiving BAH (Basic Allowance for Housing)**
Per Federal regulations, students receiving BAH through their Chapter 33 military benefit have their cost for housing excluded from their Cost of Attendance budget, since this expenses is being paid for from a third-party source.
Direct vs. Indirect Costs***
Direct costs are those costs paid directly to the college and billed through your Ohlone student account. These include items such as Enrollment Fees, as well as Student Fees. Direct costs are different from the estimated Cost of Attendance.
Indirect costs will not appear on your bill, but are estimated expenses associated with going to college and should be included in your budget. These include items like Books, Transportation, Personal Expenses, and Room & Board.
The Cost of Attendance is an estimate of expenses based on what the College determines it would cost a student to support themselves while attending college, and includes BOTH your Direct & Indirect costs.
Additional Mandatory Fees
These Fees may be added to Student Budget if required for student's course of study upon submission of appropriate written documentation to the Financial Aid Office.
Dependent/Child Care Expenses
May be added to Student Budget upon submission of appropriate written documentation to the Financial Aid Office.
Increased Medical and/or Disabled Student Expenses
These items may be added to a Student Budget for services and equipment, NOT covered by assisting agencies and/or existing Insurance coverage, upon submission of appropriate written documentation to the Financial Aid Office.
May be adjusted for those Out of State students that need to travel home during holiday breaks.
How is Financial Aid Packaged?
Once your financial need and eligibility is established, a "Financial Plan" of aid is provided which may be a combination of different aid programs. This plan could consist of a combination of federal and state grants, work-study, and loan monies.
Ohlone College most often meets a student's need with a combination of grant and self-help aid. Self-help aid consists of Federal Work-Study or a Federal Direct Loan (if requested).
Cash for College workshops provide information to help students and families complete the 2022-23 Free Application for Federal Student Aid (FAFSA) or California Dream Act Application (CADAA). •
The webinars are FREE and open to all students and families applying for financial aid. We will have volunteers answering questions throughout the session via chat box (general questions only) and one-on-one assistance on a phone line after the webinar. Students can register for the webinars on the Cash for College Workshop Registration site.
Current available webinars include:
o Wednesday, November 17, 2021 – 5:30pm – 7:30pm
o Wednesday, December 15, 2021 – 5:30pm – 7:30pm
o Wednesday, January 12, 2022 – 5:30pm – 7:30pm
o Wednesday, January 26, 2022 – 5:30pm – 7:30pm
o Wednesday, February 9, 2022 – 5:30pm – 7:30pm
o Thursday, February 24, 2022 – 5:30pm – 7:30pm
o Wednesday, April 13, 2022 – 5:30pm – 7:30pm
o Wednesday, May 18, 2022 – 5:30pm – 7:30pm
• Feel free to use the Cash for College Webinar Flyer to invite students.
• The Commission is also recruiting volunteers to assist students with their questions. If you are interested in volunteering for this event, please sign up on the Volunteer Sign-up site.