RETURN OF TITLE IV FUNDS POLICY (FOR FEDERAL AID RECEIVED)
The Amendment makes clear that Title IV funds are awarded to students with the assumption that he/she will attend school for the entire enrollment/payment period. If a student receiving the above-mentioned assistance completely withdraws from school or ceases to attend classes, the Financial Aid Office is required to calculate the amount of funds the student earned prior to their withdrawal and calculate the amount that was unearned and must be returned to reimburse the appropriate Title IV programs. All refunds and repayment amounts will be rounded to the nearest dollar.
Official Withdrawal: Students who withdraw online or via the Admission and Records Add/Drop form are considered to have “officially withdrawn”. A drop report will be run bi-weekly by the FA Counselor, which will indicate all students that either withdraw online through MyOhlone or using the Add/Drop form. The Last Date of Attendance (LDA) is used to determine the point in time that the student stopped attending so that the percentage of the enrollment/payment period completed can be determined. After the 60% point, the student is deemed to have earned 100% of the Title IV funds. The percentage of Title IV aid earned is equal to the percentage of the enrollment/payment period the student completed.
Unofficial Withdrawal: If a student who attended the entire enrollment/payment period, or did not officially withdraw, fails to earn a passing grade in at least one course, the institution must assume, for federal Title IV purposes, that the student has “unofficially withdrawn” and a return of Title IV funds will be calculated by the institution to determine if the student was entitled to any portion of their award(s). All students who Unofficially withdraw will be calculated with an LDA that is half way through the semester. If a student would like to dispute their LDA they must complete the following process;
1. Reach out to instructor(s) to request documentation showing their Last date of attendance in the class
2. Submit documentation by email to Shawn Domingo at email@example.com
3. Student will be notified by email of an approval/denial of their Return calculation dispute within 7-10 business days
The student will be responsible for repaying awarded Title IV funds for any/all classes failed due to nonattendance.
In cases where funds must be returned, the school will reimburse the Title IV programs via the tuition revenue account. As a result, any tuition refunds due to the student will be returned to reimburse the Title IV programs. Funds will be returned to the appropriate programs in the following order: Federal Direct Unsubsidized loans, Federal Direct Subsidized loans, Federal Direct PLUS loans, Federal Pell Grant, Federal Supplemental Education Opportunity Grant (FSEOG), and other Title IV grant funds. Students will then be billed for any unpaid institutional charges that result from the return of funds to the Title IV programs. In addition, the student may be required to directly repay a portion of the Title IV funds that were received. Furthermore, a financial obligation will be placed on the student’s record by the institution, which may prohibit registration for the upcoming semester. Financial aid will report any Overpayment with the Department of ED, which will prohibit the student from receiving any additional federal aid funds. Any repayment outstanding or unpaid will be referred to the U.S. Department of Education for collection and legal disposition.
In some cases, a student may be eligible to receive a “post-withdrawal” disbursement after the student completely withdraws from school when the amount of aid earned is less than the amount of aid disbursed. In such cases, the Financial Aid Office will notify the student of the “post-withdrawal” disbursement via an award notification email or letter.