Financial Aid Process - Financial Aid Office

7 Steps to Financial Aid at Ohlone College

Step 1

  • Beginning October 1 of each year for the Fall and Spring semesters of the upcoming academic year (which includes Summer term following the Spring semester).
  • FILE EARLY! The priority Cal Grant filing date is March 2.
  • Ohlone College's school code is 004481.
  • A new or renewal FAFSA must be filed every academic year.

Step 2

  • The Financial Aid Office receives FAFSA data from the Department of Education within 1-2 weeks. 

Step 3

Step 4

  • The Financial Aid Office sends emails to students via Student Ohlone Email requesting any additional necessary documents.
  • Submit requested documents to complete financial aid file. These can be faxed or dropped off at the Fremont or Newark campus unless specify in the email. Available Missing Information Documents.

Step 5

  • Documents will be reviewed first-come first-served basis. Corrections are made if necessary. During peak period, processing time can take up to 5 weeks.

Step 6

  • Eligibility will be determined once financial aid file is complete.

Step 7

  • Awarding process: The Financial Aid Office posts the Award Letter on WebAdvisor. Students can check Disbursements Dates. The amount of the award may be based on full-time enrollment (12 units); the award will be adjusted if students enroll in less than full time.
  • Student who is eligible to receive a refund will receive Bank Mobile Authorization Code via mail with instructions to activate the account and choose payment reference.
  • Student who is not eligible for aid will receive the Financial Aid Ineligibility Status Notice.

The entire process takes 2-4 weeks, but can take much longer for students who apply late and don't follow through in a timely manner.