Federal Work-Study Program - Financial Aid Office

What is the Federal Work-Study?

Federal Work-Study (FWS) is a need-based federally funded program that provides part time employment so students can earn money to help pay education expenses. Funds are limited, and not all eligible students can participate in the program. The Work Study Award is awarded to students on first-come, first-serve basis until the funds are exhausted.

Group of 5 students on first day of classes in stairwell of Building 7 on Fremont campus.

How do I apply for the Federal Work-Study Program?

To apply, you must:

1. File the FAFSA early and indicate on the FAFSA that you are interested in the FWS! 
2. Complete the verification process.
3. Complete the Ohlone Federal Work Study Application (PDF)
4. If eligible and selected, complete the hiring procedures with the Human Resources. The Financial Aid Office, as well as your supervisor, must have written approval from the Human Resources Office before you may begin working.

Note: Community Service Work-Study students must also sign a release form.

FWS Eligibility and Award

To be eligible, you must:

The award amount will depend on student's financial need, the department's need, and the FWS budget.

Due to limited funding, not all eligible students can receive the award. Those who meet the requirements but can't be hired due to the funding limit will be put on the waiting list for the academic year.

It is student's responsibility to find a FWS job by reaching out to the Department in which the student is interested in working.  

Where will I work?

Most positions are in a variety of offices on campus: Athletics, Admissions & Records, Student Activities, Biology and Chemistry labs, Cashiers Window, Financial Aid, and IT to name a few.

Rate and Payment

Students will be paid at Federal Minimum Rage or local minimum wage, whichever is higher. No Federal Work-Study student may be paid by commission or work for free. The amount you earn cannot exceed your total Federal Work-Study award. Students are responsible for recording the hours worked on the monthly Web-time entry account through Web Advisor and e-sign the timecard by the last working day of the month or the last date of each month. Pay days are the 10th of the month.

How many hours can I work per week?

Depend on the department's need, the hours will be arranged by the department supervisor. FWS students are not allowed to work more than 20 hours per week when classes are in session or more than 8 hours per day, and not to exceed your total FWS award.

Will I be paid for sick leave?

California employees including FWS students can earn and take sick leave once they have met the requirements. Payment for sick leave will not be charged to federal work-study fund, but rather to the applicable departmental budget.

Female student sitting next to pond on the Fremont campus.


Contact the Financial Aid Office at 510-659-6150 or financial_aid@ohlone.edu

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