Grant Programs - Financial Aid Office

Federal Programs

Ohlone's Federal College Code is 004481.

U.S. Department of Education FSA ID

When you apply for Federal financial aid you will need to create a FSA ID with the U.S. Department of Education. The user name and password you create confirms your identity when you access your financial aid information and electronically sign Federal Student Aid documents. If you are a dependent student, one of your parents will also need to create a FSA ID to sign your FAFSA.

You can use your FSA ID to do the following:

  • Access, complete, and electronically sign your Free Application for Federal Student Aid (FAFSA) or Renewal FAFSA.
  • View the status and results of your processed FAFSA.
  • Make corrections to your Student Aid Report (SAR).
  • View a history of any Federal student aid you have received.
  • Review your student loan or grant history at the sites listed below.

Because the FSA ID serves are your electronic signature and provides access to your personal records, you will need to keep it in a safe place. Do not give your FSA ID to anyone including financial aid officials. You will be able to use the same FSA ID in the future to apply electronically for student aid and access to your U.S. Department of Education records.

You can obtain additional information regarding the FSA ID, how to use it, security information, at the Federal Pell Grant

Federal Pell Grant

The Pell Grant is a federally-funded program. To be eligible, you must be an undergraduate student, be a US Citizen/an eligible noncitizen, register with selective service (a male between ages of 18 and 25), enrolled in an eligible degree program, demonstrate financial need, and maintain satisfactory academic progress.

Grants range from approximately $619 to $6,095 per academic year. The amount awarded, as determined by the Federal Pell Grant Program is, in most cases, based on the prior prior year income and current asset information you provided in the application.

Your Pell Grant eligibility is limited to 6 years or 12 full-time equivalent semesters (a total of 600%), including all past award years.

Check your Pell Lifetime Units used at

Post Withdrawal Refund Policy

If a student did not receive all of the funds that was earned prior to withdrawing, a student will be offered a Post Withdrawal Refund. The student will need to accept/deny the refund within the given timeframe. Please note: no Post Withdrawal refund be awarded after 60% point of the semester and accepting the payment will put the student in financial aid unsatisfactory academic progress

Repayment of Federal Funds Policy (R2T4)

A student who receives a Federal Pell Grant and then withdraw from all of the classes before the 60% point of the semester will owe money back to the U.S. Department of Education (Return to Title IV or R2T4).

Financial Aid reviews the withdrawal status of all financial aid students on a bi-weekly basis. Based on the date you completely withdraw from all classes, the Financial Aid Office will calculate the "earned" portion of your grant and will determine the amount you must repay. You will lose your eligibility for future Federal financial assistance from any Title IV eligible college or university until all unearned grant monies are returned to Ohlone College. Students who own R2T4 prior to Fall 2018 must make a payment in cash, cashier's check or money order at the cashier office. Otherwise, students can pay online through WebAdvisor account.

If you decide that you must withdraw from all of your classes before the semester ends, it is your responsibility to officially complete the withdrawal process with the Office of Admissions and Records. In addition, you must immediately notify the Financial Aid Office that you are no longer enrolled so that your repayment amount can be calculated and you will know if you have to pay back any funds.

A complete withdrawal from classes will affect your future financial aid. We urge you to carefully evaluate your options before taking such a step. Counseling, tutoring, and other support services are available to help you maintain enrollment in your classes.

Summer Pell Grant

Beginning Summer 2018, students who receive 100% of their Pell Grant award for the Fall and Spring semesters will potentially be eligible to receive additional 50% Pell grant (prorated based on enrollment status) for up to 150% of their scheduled Pell Grant award in Summer.

For Financial Aid, the award year is Fall, Spring, Summer


For Financial Aid purposes, full-time status for Summer is the same as Fall and Spring:

  • 12 or more units = Fulltime

  • 11.5 - 9 units = Three-quarter (¾) time

  • 6 - 6.5 units = Halftime (½)

  • 5.5 or fewer units = Less than halftime

To qualify for year round Pell Grant, student must:

  1. Have completed 2018-2019 FA file by the deadline;

  2. Be Pell Grant eligible;

  3. In Good Standing per the Financial Aid Satisfactory Academic Progress (SAP) policy;

  4. Enroll in at least half-time. Half-time enrollment for summer for financial aid purposes is a minimum of 6 units.*

  5. Have lifetime Pell eligibility remaining.

*Students who received part time Pell Grant payment in Fall and in Spring, there is no minimum units requirements for Summer (unless required by your EFC).
*Students who r
eceived full time Pell payment in Fall and in Spring will need to enroll a minimum of 6 credits to receive summer Pell.

Students are eligible up to 12 full term semesters to receive Pell Grant. Receiving your Pell in Summer will reduce your remaining eligibility.

Federal Supplemental Educational Opportunity Grant (FSEOG)

Students on Unsatisfactory Warning (Probation) will not qualify for FSEOG.

FSEOG is a federally-funded program designed to supplement other sources of financial aid for students with established need. FSEOG awards range from $100 to $300 per year.

When you apply for financial aid, you will automatically be considered for this program based on eligibility requirements and availability of funds, on a first-come, first-served basis. You must enroll in at least 6.0 units to be considered to receive these funds.

If you are awarded FSEOG funds, you must meet satisfactory academic progress standards in order to continue receiving these funds.

Federal Work-Study Program (FWS)

FWS is a federally-funded program which enables students to earn part of their financial aid awards through employment. Through this program, students work part-time and are paid the minimum federal hourly wage. The majority of available positions are on campus.

To be eligible, a student must be a U.S. Citizen or a Permanent Resident, enrolled in at least six units, and meet satisfactory academic progress standards. To apply, you must file the FAFSA. Indicate on your FAFSA that you are interested in Work-Study. Complete an Ohlone Work-Study Participation Application (PDF). You must also comply with the Ohlone College Human Resources Office hiring procedures and requirements before you will be allowed to begin work. The Financial Aid Office, as well as your supervisor, must have written approval from the Human Resources office before you may begin working.

Bureau of Indian Affairs Grant (BIA)

As stated in Title 25 CFR Part 32.3, BIE's mission is to provide quality education opportunities from early childhood through life in accordance with the Tribe's needs for cultural and economic well-being, in keeping with the wide diversity of Indian tribes and Alaska Native villages as distinct cultural and governmental entities. The Bureau is to manifest consideration of the whole person by taking into account the spiritual, mental, physical, and cultural aspects of the person within family and Tribal or Alaska Native village contexts.

State Programs

The State of California, through the California Student Aid Commission (CSAC) and  the Chancellor Office, sponsors several grant programs for undergraduate students. These include California College Promise Grant, AB19 California College Promise Free Tuition and Book Grant Program, Cal Grants, California Chafee Grant, and Law Enforcement Personnel Dependents scholarships.

California College Promise Grant (CCPG)

The California Community Colleges offer a California College Promise Grant (formerly known as the Board of Governors Waiver (BOGW)) to help eligible students cover the cost of classes - Enrollment Fees ($46 per unit) - for the academic year. This is a non-monetary award available to California residents/AB540 eligible students only.

How to apply for CCPG:

Students should fill out the FAFSA application/CA Dream Act Application to be considered for the CCPG and additional grants.

Students who want to apply for the Promise Grant ONLY need to submit the California College Promise Grant Application and must meet all of the following requirements:

1. Must be a California residents or meet AB540 requirements; and

2. Meet one of the followings:

  • Receiving monthly cash assistance from TANF/CalWORKs/SSI/SSP or General Assistance (or if as a dependent student, your parent(s) receive this assistance) as their only source of income.
  • Congressional Medal of Honor recipients (or a dependent), dependents of a victim of the September 11, 2001 terrorist attack, or have certification from the California Department of Veteran Affairs/ National Guard Adjutant General or are dependents of a deceased law enforcement/fire suppression personnel killed in the line of duty.
  • Meet the income standards listed in the Total Family Income table below. Students should be prepared to show previous federal tax return(s), W2s, or other income verification. These amounts are estimated at the time of publication and are subject to change.

2018-2019 California College Promise Grant Program Income Standards
2019-2020 California College Promise Grant Program Income Standards

Applications for CCPG

2018-2019 California College Promise Grant Application (Fall 2018, Spring 2019, Summer 2019)
2019-2020 California College Promise Grant Application (Fall 2019, Spring 2020, Summer 2020)


  • It is recommended that students apply for the CCPG prior to enrolling.
  • The CCPG will not be applied to courses dropped prior to Financial Aid processing the application.
  • BOG/CCPG will be applied only within the current academic year. No retroactive awarding to previous academic years.
  • Application must be submitted by the last business day of June for each academic year.
  • If a student is found to be ineligible after receiving a Promise Grant, the college has the option of pursuing recovery of the ineligible enrollment fees.

Loss of CCPG:

Effective Fall 2016, California Community College students receiving the CCPG must meet minimum academic and progress standards to remain eligible for the CCPG:

  • Academic - Maintain a cumulative GPA of 2.0
  • Progress - Successfully complete at least 50% of all attempted units.

If a student does not meet these standards and/or a combination of these standards for two consecutive terms the student will lose eligibility for the CCPG. Students who lose CCPG can regain eligibility by meeting one of the following criteria: meeting academic and progress standard, sitting out for two consecutive primary semesters (Fall and Spring), or successfully appeal the loss regarding extenuating circumstances such as verified illness, accident or circumstances beyond your control, or documented changes in your economic situation (Supporting documentation are doctor's notes, accident report, loss of job, etc.) . To appeal the loss, students must

1. File the Appeal for Loss of Enrollment Priority and/or California College Promise Grant - CCPG with a detailed statement of your situation .
2. Gather supporting documents regarding extenuating circumstances.
3. Meet with a counselor for the comprehensive Student Education Plan.
4. Submit the form and supporting documents to the Admissions and Records.

AB19: California College Promise Free Tuition and Book Grant Program

The California College Promise Free Tuition and Book Grant Program is available for first-time, full-time students for the first year of their academic program. The California College Promise Free Tuition and Book Grant Program covers the enrollment fees and mandatory fees for the fall and spring semesters for up to 30 credits ($1440); and $250/semester for Book Grant.

General Qualifications:

  • Student must be a high school graduate.
  • Student must be a California resident or AB540 eligible.
  • Student must be attending Ohlone College for the first time at the undergraduate level (this includes students who entered with advanced standing/college credits earned before graduating from high school).
  • Student must have an identified degree or certificate major.
  • Student must enroll in 12 credits or more and must complete 12 credits or more with a CGPA of 2.000 to stay in the program in Spring semester.
  • Student must complete a FAFSA or California Dream Act Application.

To be considered for the Ohlone College Promise Free Tuition and Book Grant Program students can obtain an application from the Fremont or Newark Financial Aid office.

Application for Fall 2018 and Spring 2019 or Application for Fall 2019 and Spring 2020


Cal Grant Program

Cal Grants are state funded programs. The awards do not have to be paid back.

How to apply for a Cal Grant:

  • AB540 eligible students must complete the FAFSA/CA Dream Act Application by March 2 deadline to be considered for Cal Grant A/B High School Entitlement (senior high school students and students who graduated within the past two years), Cal Grant B Transfer Entitlement (College students who plan to transfer to four-year school), and Cal Grant C.

*Missed the March 2 deadline? There is a secondary deadline, specifically for California Community College students, September 2. Submit the required forms before the September 2 deadline to be considered for this specific Cal Grant. There is a limited number available.

GPA Submission:

Ohlone College submits GPA electrically if you meet all of these requirements:

1. You have provided a valid Social Security Numbers to Admissions and Records prior to the date the school submit the GPA verification (not required for AB540 students); and
2. You have completed at least 24 degree applicable/transferable credits at Ohlone College (considered for Entitlement and Competitive Cal Grants) or 16 degree applicable/transferable credits at Ohlone College but less than 24 credits (considered for Competitive Cal Grant B only); and
3. You have completed at least one semester at Ohlone College within the past 5 years.

If you do not have enough credits at Ohlone College, but have previously attended other college(s), you must confirm whether your prior school will file your GPA for you, or obtain a Cal Grant GPA Verification Form, get it certified by a school official at your prior college, and mail it yourself.

Submitting all the required items does not mean you are guaranteed to receive a Cal grant. Your eligibility will be determined by the California Student Aid Commission after the required items have received. Please visit California Student Aid Commission web page to learn more about the process and requirements at

Cal Grant A, B, and C

Two types of Cal Grants are offered at Ohlone College, which are Cal Grant B (up to $1672 for students enroll in Associate and Transfer Programs) and Cal Grant C (up to $1094 for students enroll in Occupational/Technical Program). Cal Grant A is not available at Community College. The awards are held in CCC Reserve status, and are automatically renewed for up to two years enrollment if continued at the community college.

You must enroll in 6 credits and meet all Cal Grant B or C eligibility requirements to receive the award.

More information about Cal Grant programs, visit

Cal Grant Eligibility Requirements:

  • submit the FAFSA or CADAA application and your verified Cal Grant GPA by the deadline
  • be a U.S. citizen or eligible noncitizen or meet AB540 eligibility criteria
  • be a California resident for 1 year
  • attend a qualifying California college
  • not have a bachelor’s or professional degree
  • have financial need at the college of your choice
  • have family income and assets below the minimum levels
  • be enrolled or plan to enroll in a program leading to an undergraduate degree or certificate
  • be enrolled or plan to enroll at least half time
  • have registered with the U.S. Selective Service, if required to do so
  • not owe a refund on any state or federal grant or be in default on a student loan
  • not be incarcerated
  • maintain the Satisfactory Academic Progress standards as established by the school. Recipients who do not meet the standards are ineligible for Cal Grant payment and will not use eligibility during the terms they are ineligible for payment.

When will I know if I am qualified for a Cal Grant?

After you apply, you can track the status of your Cal Grant application online by using WebGrants for Students. Log on to set up your personal, confidential account.

If you met the Cal Grant application requirements and qualify for a Cal Grant, you’ll receive an award letter, also known as the California Aid Report, or CAR. If you qualify for a Cal Grant Entitlement award and your application was received on time and needs no corrections, you should receive a CAR by the end of March or early April. If you have not heard from the Commission by April 30, please call toll free 888.224.7268 or e-mail to check your application.

If you’re applying for a Cal Grant Competitive award (you aren’t a high school senior and you didn’t graduate from high school the previous year or you plan to attend a California Community College and missed the March 2 deadline), you should receive a CAR by the end of May. If you have not heard from the Commission by mid-June, please call toll free 888.224.7268 or e-mail to check on the status of your application.

If you’re applying to renew your Cal Grant, you should receive your notification for renewal by mid-July. If you are a renewal Cal Grant student and you have not heard from the Commission by August 1, please call toll free 888.224.7268 or e-mail

Grant C award offers will be made by the end of June.

How will I receive my Cal Grant funds?

As soon as your FA file is complete, your Cal Grant eligibility will be determined. If you meet all requirements, the award will be posted on your FA award letter via WebAdvisor account. Unlike Pell Grant and Loan, Cal Grant fund will be disbursed once per semester based on school disbursement schedules through BankMobile Vibe. The award amount will be based on the enrollment status at the time of transmittal and prorated based on your enrollment status (FT, Three Quarter Time, or HT).

Change in enrollment status due to late start class: you may receive additional fund on the next make-up disbursement if your enrollment status has changed from part time to full time.

Student Success Completion Grant

A new grant created by the California Community College Chancellor’s Office for Cal Grant recipients attending full-time. Students must maintain Satisfactory Academic Progress standards to maintain eligibility in subsequent semesters.

  • Students enrolled in 12 – 14.99 units – eligible for an additional $649 per semester
  • Students enrolled in 15 or more units – eligible for an additional $2,000 per semester.

California Chafee Grant Program

If you are or were in foster care and have financial need, you may qualify for up to $5,000 a year for college or career and technical training. You may also be able to use your grant to help pay for child care, transportation and rent while you're in school.

To be eligible, the student must:

  • be a current or former foster youth and not have reached your 26th birthday as of July 1 of the award year. The court must have established your dependency when you were between the ages of 16 and 18.
  • have financial need.
  • be enrolled in at least 6 units in an eligible program
  • make satisfactory academic progress
  • file the FAFSA and the California Chafee Grant Program applications.

Chafee Grant applications are available at the Financial Aid Office. The first step is to

Child Development Grant

The Child Development Grant awards qualified students up to $1,000 annually for students pursuing a child development permit to teach or supervise in a licensed child care center. To be eligible, the student must:

  • be enrolled at least a half-time in approved courses leading to a Child Development Permit.
  • file the FAFSA and the California Child Development Grant Program applications.
  • commit to full-time employment in a licensed children's center in California for a period of one year for each year of grants received.

Cooperative Agencies and Resources for Education (CARE)

The CARE program is sponsored as an EOPS support service. Students who are single parents with children under the age of fourteen (14) and receive TANF benefits are eligible to apply.

The program offers monthly support groups, workshops, auto repair vouchers, and financial assistance toward child care and transportation costs. You must be an EOPS student to participate in the CARE program.

If you are interested in the EOPS/CARE program, contact the Ohlone College EOPS Office for information.

Extended Opportunity Programs and Services (EOPS)

This is a state-funded program designed primarily for the recruitment and retention of students affected by educational, language, social, and economic disadvantages.

EOPS provides comprehensive counseling, retention, and transfer services. Students who apply before the semester begins and participate in all services will receive book assistance.

If you are interested in the EOPS/CARE program, contact the Ohlone College EOPS Office for information.

Law Enforcement Personnel Dependents Scholarships

This grant program provides educational benefits to the dependents of California police and other law enforcement officers (Chief of Police, Police Officer, Sheriff, Deputy Sheriff, Marshall, Deputy Marshall, etc.), who have been killed or disabled in the line of duty. Grant awards match the amount of a Cal Grant award and range from $100 to $11,259 for up to four years

For information and an application, write directly to: California Student Aid Commission, P.O. Box 510845, Sacramento, CA 94245-0845.