Financial Aid Document Submission and Photocopy Policy
At Ohlone College we strive to ensure that all sensitive information is secure and treated with the greatest care. For security purposes, all documents should be mailed, submitted in-person, or emailed through your @student.ohlone.edu email address only. Documents sent from a personal email address (anything other than a @student.ohlone.edu address) or through fax is discouraged, as it is susceptible to data breach. Please be sure to redact any Personal Identifiable information on your documents if you are only able to send documents through personal email or fax.
All documents submitted to the Financial Aid Office will become the property of the Financial Aid Office and will ONLY be released or copied in accordance with Federal / FERPA regulations. You are advised to maintain a copy of all documents submitted for your own records. Photocopied documentation is acceptable in the financial aid department with the exception of documentation requiring a "wet" (original) signature, as well as documentation used to confirm student identity and High School completion status. Photocopies made of original documentation required for the reasons mentioned above will need to be notarized, with a notary stamp and signature, if original cannot be given to the financial aid office.
NOTE: Flexibilities under COVID-19 & Campus Closure
Students may photocopy, scan, or otherwise electronically image their citizenship or immigration documents and send them to the financial aid office electronically or in paper form for processing and third step verification via the SAVE System (if necessary). A signed written statement or affidavit form will be required to be completed on the Student Forms platform attesting that it is a true and exact copy. While a signed statement or affidavit is not required, the U.S. Department of Education (ED) recommends that schools use one.
You are required to read all information materials and instructions prior to completing and submitting all documents. You are responsible for reviewing all documents for completeness and accuracy prior to submission.
Processing may take 2-4 weeks.
Financial Aid Forms
2020-2021 Financial Aid Year (Fall 2020, Spring 2021, and Summer 2021)
- FAFSA Federal Verification Forms, SAP Appeals, Professional Judgement
- Student Forms
- Click "Create Account"
- Complete Preferred email, Username & Password
- Fill in Basic Demographic Information along with Student ID#
- Please provide your Cell # if you would like text messaging updates on your financial aid Status
- Note: if you are unable to create an account then you may need to verify that the Social Security Number you have entered matches the SSN on your FAFSA application
- Click "Create Account"
- Student Forms
- Misc Forms
- Consortium Agreement (PDF)
- AB19 / AB2 Application - California College Promise Free Tuition and Book Grant Program (PDF)
- Do Not Drop Request Form
- A Do Not Drop request will only be honored if you are expecting Financial aid assistance for the semester your are requesting a Do Not Drop request for. You must provide documentation of any outside award you may be receiving, or have a valid FAFSA / CADAA Application on file or a California College Promise grant. If you are waiting for your aid to be processed then we will put a hold on your account so that you are not withdrawn from courses.
- Student Dependent other than Spouse or Child
- Any student, otherwise determined to be Dependent by the FAFSA, claiming to support a child and /or other dependent on the FAFSA, will be required to submit this form to the Financial aid office to determine support of dependent.
- Student Account Authorization Form
2021-2022 Financial Aid Year (Fall 2021, Spring 2022, and Summer 2022)
- FAFSA Federal Verification Forms, SAP Appeals, Professional Judgement
- Misc Forms
- Consortium Agreement (PDF)
- Do Not Drop Request Form
- A Do Not Drop request will only be honored if you are expecting Financial aid assistance for the semester your are requesting a Do Not Drop request for. You must provide documentation of any outside award you may be receiving, or have a valid FAFSA / CADAA Application on file or a California College Promise grant. If you are waiting for your aid to be processed then we will put a hold on your account so that you are not withdrawn from courses.
- Student Account Authorization Form
