DATE LAST UPDATED : March 27, 2020 2:00 p.m.

INFORMATION ON THE CORONA VIRUS (COVID-19)

FAQ FOR STUDENTS NOW AVAILABLE

WE ARE HERE TO HELP!

If you have a general question and need to talk to a live person, we are here to help.

  • General Questions - COMMUNITY
    • 510-737-1664
    • 510-737-1675
  • General Questions - EMPLOYEES
    • 510-737-1669
  • General Questions - STUDENTS
    • Financial Aid - 510-737-1738
    • Admissions and Records - 510-737-1759

This webpage is designed to communicate currently known information about the recent developments in the Novel Coronavirus (COVID-19) pandemic and the actions of Ohlone College to protect our campus community.
 

Important facts to know about COVID-19

  • Respiratory transmission is the primary form of transmission of COVID-19 virus. This means the virus passes from person to person on respiratory droplets produced when an infected person coughs or sneezes. It is also possible that COVID-19 can be transmitted from touching a surface contaminated with the virus.
  • Symptoms of COVID-19 include cough, fever, and shortness of breath.
  • A person infected with COVID-19 virus may begin to show symptoms between 2 and 14 days after catching the infection. It is believed that the virus is the most contagious when a person is showing severe symptoms of disease, but it is possible that a person is contagious before symptoms develop.
  • There is no vaccine or cure for COVID-19 virus. The most effective measures available currently are non-pharmaceutical preventative measures such as frequent handwashing, avoiding sick people, and to avoid touching your face with your unwashed hands.
  • The use of facemasks is NOT recommended as personal protection from COVID-19.
  • Currently the risk of infection in the United States (including California) from COVID-19 is low. There are no restrictions on everyday activities such as class, work, or general public gatherings.

What is Ohlone College doing to carefully monitor this epidemic?

Ohlone College is carefully monitoring the evolution of this epidemic and following recommendations from the Center for Disease Control and the California Department of Public Health. In accordance with those recommendations:

  • Custodial staff will be increasing cleaning of high traffic surfaces such as doorknobs, public keyboards, and open table space.
  • Infographics and fact sheets provided from the Center for Disease Control are being posted in public spaces on campus.
  • Facilities is working to set up hand sanitizer stations in every building on campus.
  • The Emergency Preparedness Committee is meeting frequently to review the rapidly changing situation and discuss how to best protect our campus community.
  • Ohlone College is creating a website to provide up-to-date information on the college’s response to the epidemic threat.

How to help keep our campus safe and healthy?

We need you to help keep our campus safe and healthy.

  • Consider printing and posting the attached materials in your classroom or working space: we need your help to distribute accurate information.
  • Encourage hand hygiene. Hand washing and the use of alcohol based hand sanitizers reduce the risk of transmission 30-50%, and may be the most effective way to protect yourself and others.
  • Please keep your work areas clean. Any alcohol or bleach based cleaning solution is effective against COVID-19.
  • If you are sick, stay home. Contact your supervisor.
  • Please encourage your students to subscribe to RAVE emergency alerts provided by Ohlone  College
  • Please adapt your absence policy to accommodate sick students and allow them to stay home and complete their work remotely.
  • Please, inform yourself on developments and recommendations by accessing information made available from the scientific community. Please relay that information to your co-workers and students.

How do I keep myself updated with the latest information about the virus?

Fact Sheets

What to do if you are sick with corona virus?    Stop The Spread of Germs   Concern EAP - Telework Tip Sheet   Concern Counseling Option for Employees (EAP)

CALIFORNIA DEPARTMENT OF PUBLIC HEALTH - SCENARIO LEVELS (AS OF MARCH 8, 2020)

SCENARIO 1 - Measures already underway to prevent the spread of COVID-19 

Pursuant to prior guidance released, campus administrators have or should immediately take steps to slow the spread of respiratory infectious diseases, including COVID-19. CDPH has recommended implementing the following steps: 

  • Review and update emergency operations plans (EOPs), including continuity plans for teaching and learning if students are excluded from campus. 

  • Exclude students, faculty, or staff who have a travel history over the course of the last 14 days to an area identified by the CDC as Level 3 Travel Health Notice (see CDC’s Evaluating and Reporting Persons Under Investigation). Additionally, exclude those who have been in close contact with someone diagnosed with COVID-19 from the campus for 14 days from the day of their last exposure. 

  • Send students, faculty, and staff who present with fever and/or respiratory infection symptoms home immediately. When feasible, identify a “sick room” through which others do not regularly pass. 

  • Separate the individual as much as possible from others and make arrangements for the individual to go home as soon as possible, and 

  • If the institution is a college or university and the individual resides in a group setting, make arrangements for the individual to be placed in a private room with a private bathroom. 

  • Encourage flu vaccine for those who have not had it this season. 

  • Develop a communications plan to use with the campus community. 

  • Contact your county emergency operations center if it has been established or your local public health department immediately if you notice any concerning clusters of respiratory disease or spikes in absenteeism. For contact information, please search the local public health department website. 

  • Encourage all students, faculty, and staff to take everyday preventive actions: 

  • Stay home when sick. 

  • Remain at home or in your dorm until fever has been gone for at least 24 hours without the use of fever-reducing medicines. 

  • Seek immediate medical care if symptoms become more severe, e.g., high fever or difficulty breathing. 

  • Use “respiratory etiquette”. 

  • Cover cough with a tissue or sleeve. See CDC’s Cover Your Cough page for multilingual posters and flyers, posted at the bottom of the webpage. 

  •  Provide adequate supplies within easy reach, including tissues and no-touch trash cans. 

  • Wash hands frequently. 

  • Encourage hand washing by students and staff through education, scheduled time for hand washing, and the provision of adequate supplies. 

  • Provide alcohol based hand sanitizers to supplement hand washing. 

  • Enhance cleaning consistent with CDC guidance.

SCENARIO 2 - Measures to be taken if there are two or more community transmission cases of COVID-19, but no staff or students test positive.

If the local public health department has confirmed two or more community transmission cases, but no individuals (staff or students) at campus have tested positive for COVID- 19, in addition to the items outlined in Phase I, CDPH recommends campus administrators implement the following steps: 

  • Faculty and staff with any fever and/or respiratory infection symptoms should not be at work. Faculty and staff should self-screen (check themselves for subjective fever and/or respiratory symptoms such as cough) for respiratory infection symptoms each morning before interacting with students. 

  • Ensure sick leave policies allow faculty and staff to stay home if they have symptoms of respiratory infection. 
  • Limit visitors to the campus by not allowing those with symptoms of fever and/or respiratory infection or who have a travel history over the course of the last 14 days to an area identified by the CDC as Level 3 Travel Health Notice. 

  • Consider alternates to congregate programming within the campus including any large or communal activities.

SCENARIO 3 - Measures to be taken if one student, teacher or staff member tests positive for COVID-19 and exposed others on campus.

If one student, faculty, or staff member tests positive for COVID-19, and exposed others on campus CDPH recommends that campus administrators implement the following steps: 

  • Isolate the student, faculty or staff and immediately contact your local public health department immediately. 

  • If the student, faculty or staff lives on campus in a congregate setting isolate the individual in consultation with the local public health department. 

  • Develop communication plans for campus closure to include outreach to students, faculty, staff, and the community. 

  • Provide guidance to students, faculty and staff reminding them of the importance of community social distancing measures while campus is closed, including discouraging students or staff from gathering elsewhere. Community social distancing measures include canceling group activities or events, religious services, after-campus classes and sporting events. 

  • Consider developing a plan for continuity of education, medical and social services, and meal programs and establish alternate mechanisms for these to continue. 

  • Maintain regular communications with the local public health department. 

  • Consult CDC guidelines to determine what additional cleaning protocols, if any, should be deployed at the campus prior to reopening the campus. 

  • Determine the timing of return of students and staff, and any additional steps needed for the campus to reopen, in consultation with the local public health department.

SCENARIO 4 - Measures to be taken if multiple students, teachers or staff members test positive for COVID-19 on a campus.

If more than five students, faculty, or staff on a campus test positive for COVID-19, the campus administrator should consult with local public health officials for guidance on closing the campus. 

  • In consultation with the local public health department, the campus administrator may determine campus closure and what length of time is warranted based on the 

  • risk level within the specific community as determined by the local public health officer. 

  • Develop communication plans for campus closure to include outreach to students, faculty, staff, and the community. 

  • Provide guidance to students, faculty and staff reminding them of the importance of community social distancing measures while campus is closed, including discouraging students or staff from gathering elsewhere. Community social distancing measures include canceling group activities or events, religious services, after-campus classes and sporting events. 

  • Consider developing a plan for continuity of education, medical and social services, and meal programs and establish alternate mechanisms for these to continue. 

  • Maintain regular communications with the local public health department. 

  • Work with the local public health department to determine what additional cleaning protocols, if any, should be deployed at the campus prior to reopening the campus. 

  • Determine the timing of return of students and staff, and any additional steps needed for the campus to reopen, in consultation with the local public health department.

OHLONE COLLEGE EMERGENCY GUIDELINES, DIRECTIVES, AND RESTRICTIONS - COVID-19

OHLONE COLLEGE COMMUNICATIONS - FOR STUDENTS

MARCH 26, 2020 - LETTER FROM THE CALIFORNIA COMMUNITY COLLEGES CHANCELLOR

INFORMATION FOR STUDENTS - IN SPANISH (EN ESPAÑOL)

MARCH 20, 2020 - FINANCIAL AID UPDATE

Dear Students,

 

Hello from Ohlone College! We want to make sure you have all the Financial Aid information you need as we get through this difficult chapter in all of our lives.

 

Here’s the latest:

  • Financial aid disbursement dates have not changed as of 3/20/2020.
  • All financial aid processes remain the same at this time and will continue to follow the dates listed on our webpage. For more information please go to https://www.ohlone.edu/finaid/dates.
  • If you need further assistance you may contact your case manager by email. For information on how to contact us, please go to https://www.ohlone.edu/finaid/contact or call us directly at 510-737-1738.

 

We’re here for you, and with you, so let us know how we can help!

 

Shawn Domingo
Financial Aid Supervisor

MARCH 19, 2020 - ACADEMIC AND MENTAL HEALTH COUNSELING SERVICES

Greetings Ohlone Students:

As we make every effort individually, as a family, and as a community to cope with these distressing times, Ohlone College wants you to know that you are not alone. We are here for you and are still offering many of the services you’ve counted on and may need even more now during this unprecedented chapter in our lives.

Academic Counseling Services

Counseling Services has moved ONLINE during the Ohlone College campus closure.

  • To Access Online Counseling visit: https://www.ohlone.edu/counseling/onlinecounseling
  • There are two options to connect with us online: Email a counselor or log in to Video Chat from the Online Counseling Webpage. By selecting one of the two options, a counselor will respond shortly.  

By connecting with us through our online counseling services, you will have a better chance of connecting with a counselor faster. However, if you have difficulty using the options above, please feel free to call us and leave a message. Counselors are checking voicemails several times throughout the day and will contact you.

Fremont Campus: 510-659-6110
Newark Center: 510-742-2341
Student Accessibility Services: 510-659-6079

In addition, Ohlone offers several On-Demand Student Success Workshops through Student Lingo. Workshops range from College Success skills to Online Learning Strategies. Please create an account with your Ohlone Student email address and Canvas/WebAdvisor login information.

Mental Health Counseling

Mental Health Counselors are using “telehealth” to connect with you via phone or on your computer. Student Health has two ASL fluent mental health counselors for our Deaf and Hard of Hearing population as well. Please email us at studenthealth@ohlone.edu to set up an appointment.

Mental Health Crisis Lines are always open. If you or someone you know is in crisis contact:

  • The National Suicide Prevention Lifeline: 1-800-273-8266
  • The Alameda County 24 Hour Crisis Support Service: 1-800-309-2131
  • The Crisis Text Line: Text COURAGE to 741741

Student Services

You can also access answers to some of the commonly asked questions on our Student Services webpage. 

 

COVID-19 Information

For up to date information about Ohlone College’s response to the COVID-19 pandemic and links to factual information about the virus please visit Ohlone’s COVID-19 website.

Please know that we are thinking of all of you and your health and safety and we are available if you need us!

Please continue to stay safe and be well.

Andree (Dree) Thomas, EdD
Dean of Counseling, Student Support and Success
Pronouns: she/her/hers

MARCH 18, 2020 - SERVICES TO STUDENTS

Dear Students,

As you take shelter in your homes and are taking measures to stop the spread of COVID-19, we wanted to be sure you knew that we are here with you. The College community is strong and we can get through this difficult time in unity. Please know that we are here for you.

The impact of this new order does not impact our plans to move toward remote instruction.  For those classes that have been in-person, you will be contacted by your faculty to give further guidance.

We realize that you have many questions in regards to your classes, coursework, transcripts, transfer status, financial aid, admissions and records, counseling sessions, or what will happen for graduation. Our staff is working to help answer those questions and we have resources for you to refer to, including a list of FAQs (Frequently Asked Questions) you can take a look at:

COVID-19 Website and Email: The College has created a webpage for information and updates surrounding COVID-19 as it relates to Ohlone College. Please refer to https://www.ohlone.edu/information-corona-virus and send us an email with further questions to covid19@ohlone.edu.

CAMPUS CLOSURE

  • The Fremont Campus and Newark Center ARE CLOSED through April 7, 2020.
  • Students should NOT come to either campus for any reason at this time.

CLASSES

  • All face-to-face (in person) instruction is suspended from now through March 29th
  • There are NO changes to courses that are already taught online. Online classes are ongoing
  • Remote instruction may begin as soon as the course is ready on or before March 30th.
  • You will be contacted by your instructors as to the status of each of your courses and how to navigate coursework remotely.

EVENTS

  • All sporting events suspended for the season per the directive from the California Community College Athletic Association (CCCAA).
  • All other events have been canceled through the month of April. We will provide an update on other events for the month of May as we get it. Please continue to monitor your emails for more information.

GRADUATION

  • Students should continue to apply for graduation.
  • Ohlone’s Commencement Ceremony has been postponed and will not take place as originally scheduled on May 22, 2020.
  • We are working on finding alternative dates and ways to celebrate your achievements and appreciate your patience during this time.
  • Once we are ready to share the graduation details, the information will be sent directly to those who applied for fall 2019, spring 2020, and summer 2020 graduation. 

ACCESS TO FOOD - LOCAL FOOD BANKS (As of 03/17/2020)

Name Address Phone No. Website Hours Notes
Tri-City  Volunteers 37350 Joseph St, Fremont, CA 94536 510-793-4583 tri-cityvolunteers.org M-F 9:30-3:30 Passing out bags of food during this time
Second Harvest 4001 N 1st St, San Jose, CA 95134 408-266-8866 shfb.org M-F 9:00-5:00 Call them to arrange food pickup or delivery
League of Volunteers 8440 Central Ave, Newark, CA 94560 510-793-5683 lov.org M-F 8:00-5:00 Boxes of 20 items. Canned goods, rice, pasta
South Hayward Parish 27287 Patrick Ave Hayward, CA 94544 510-785-3663 southhaywardparish.org Tues-Fri  Need proof resident of Hayward, Union City or Castro Valley
Community of Grace 380 Elmhurst St, Hayward, CA 94544 510-783-8062 icgrace.org open now Serves Hayward, Castro Valley and San Leandro residents
Alameda Food Bank 650 West Ranger, Alameda, CA 94501 510-523-5850 alamedafoodbank.org MWF-12-5 and TTH-9:30-6:30 1900 Thau Way address is not serving food, Go to warehouse at address to left
Alameda County Community Food Bank 7900 Edgewater Drive, Oakland, CA 94621 800-870-FOOD
(800-870-3663)
accfb.org M-F 9:00-4:00 Go on website and scroll down to green square that says "Need groceries today? Click on Get food" or go to their facility

 

I know this has been a difficult, confusing and scary time for all of us. We continue to do all that we can to support you as we manage this situation.  Please continue to check our website and your student email for updates and answers to your questions. Together we will get through this, so take care of yourself as well as your friends and family.

 

Warm regards,

 

Milton Lang, Ed.D.

Vice President of Student Services

MARCH 18, 2020 - MENTAL HEALTH SERVICES TO STUDENTS

Student Health Services is offering limited services during the Ohlone College campus closure.

 

·        Mental Health: telehealth mental health appointments are available! This can be done on a phone or a laptop. Student Health has two ASL fluent mental health counselors for our deaf and hard of hearing population as well. Please email us at studenthealth@ohlone.edu to set up an appointment.

 

·        Limited medical services are also available by telephone, including prescription refills, referrals, and basic advice. These services need to be scheduled, please email studenthealth@ohlone.edu to arrange to speak to a nurse. This is not an emergency service. If you are having a medical or mental health emergency, call 911.

 

·        If you are a student that receives reproductive and sexual health services through the Family PACT program check this website for a Family PACT provider near you. If you are unsure how to proceed, contact us at studenthealth@ohlone.edu.

 

·        Our phones are open, but we have limited ability to manage our phone lines. If possible please send questions and concerns to the email address listed above.

  

·        Mental Health Crisis Lines are always open. If you or someone you know is in crisis contact:

o   The National Suicide Prevention Lifeline: 1-800-273-8266

o   The Alameda County 24 Hour Crisis Support Service: 1-800-309-2131

o   The Crisis Text Line: Text COURAGE to 741741

 

·        For up to date information about Ohlone College’s response to the COVID-19 pandemic and links to factual information about the virus please visit Ohlone’s COVID-19 website.

 

This is a scary and uncertain time. Student Health Services is here for you, please contact us if you need help.

 

Sincerely,

 

Ohlone Student Health Services

 

 

Catherine (Katie) Hayes, BSN, MPH, Family Nurse Practitioner

Director, Ohlone College Student Health

MARCH 15, 2020 - CAMPUS CLOSURE

Dear Ohlone Family,
 
As many of you are taking care at home this weekend to reduce the transmission of the COVID-19 virus in your respective communities, I write to you from my own home and hope you receive this message. This morning, Governor Gavin Newsom spoke to us all giving guidance on measures necessary to take in order to stop the spread of COVID-19.  We take his words to heart and want to ensure that our college community can be a part of the solution.
 
The College has made the decision to close all operations for the next two weeks in order to protect our community and to continue keeping everyone healthy.  We are relieved to say that we have no confirmed cases of COVID-19 at Ohlone College and we intend do our utmost to keep it that way.
 
What does that mean for you?

  • Beginning Monday March 16, 2020, the campus is officially closed to the public, all students, and employees.
  • We ask that only College management and administrative officials come to the campus.
  • Some essential employees will be asked to come in tomorrow, but all other faculty and staff should not come to campus and should await further direction and guidance from their Deans and Directors as to next steps.
  • Students should not be on campus (*See guidance below).
  • Scheduled in-person training sessions for faculty will be rescheduled to meet remotely.

 
Campus Operations

  • The Fremont Campus and Newark Center will be closed.

Classes

  • All face-to-face (in person) instruction is suspended from now through March 29th.
  • There are NO changes to courses that are already taught online.  Online classes are ongoing.
  • Remote instruction may begin as soon as the course is ready on or before March 30th.
  • Students will be contacted by their instructors as to the status of each of their courses and how to navigate coursework remotely.

Communication to Students

  • Students are urged to check their email and the website regularly for the latest updates.
  • Faculty will contact students to provide updates and information regarding classes and coursework.

Events and Athletics

  • All on-campus events during this period of time will be canceled. Other events outside of this time period will be either canceled or postponed, while others are yet TBD.
  • All sporting events suspended for the season per the directive from the California Community College Athletic Association (CCCAA).
  • COVID-19 Website and Email: The College has created a webpage for information and updates surrounding COVID-19 as it relates to Ohlone College. Please refer to https://www.ohlone.edu/information-corona-virus and send us an email with further questions to covid19@ohlone.edu.

I know that this has been a stressful time for all of you, your family members, and friends near and far.  I hope each and every one of you will continue to take care of yourself, your family, and your communities.  Please let us know how we can be supportive as we move through this challenging period.

Rest assured, together we will get through this.
 
Warmest Regards,
 
Gari Browning, Ph.D.
President/Superintendent

MARCH 13, 2020 - COVID-19 UPDATE

Attention Campus Community,

The Incident Command Team (ICT) at Ohlone continues to assess the situation as it relates to COVID-19 and the impact it has on our community. As we make decisions we will be communicating them to you via email updates, through our dedicated website and on our social media channels.

Classes:

  • All face-to-face (in person) instruction is suspended from March 13th through March 29th.
  • There are NO changes to courses that are already taught online. Online classes are ongoing.
  • Remote instruction may begin as soon as the course is ready on or before March 30th
  • Students will be contacted by their instructors as to the status of each of their courses and how to navigate coursework remotely.

Campus Operations:

  • Fremont Campus and Newark Center remain open for facility use.

Events and Athletics:

  • On-campus events are being assessed on a case-by-case basis. Some events have been canceled or postponed, while others are yet TBD.
  • The California Community College Athletic Association (CCCAA) has decided to suspend all sporting events for the season.

Communication to Students:

  • Students are urged to check their email and the website regularly for the latest updates.

COVID-19 Website:

The College has created a website for information and updates surrounding COVID-19 as it relates to Ohlone College. Please refer to https://www.ohlone.edu/information-corona-virus.

E-mail for Questions: In addition to regular email updates, we have established an email address should you have questions specific to what’s happening in regards to COVID-19. The email address is covid19@ohlone.edu.

MARCH 12, 2020 - UPDATE LETTER FROM THE PRESIDENT ON COVID-19

Ohlone Family,

I want to start this message off by saying thank you to our students, faculty, and staff for all of your patience during this very stressful and uncertain time. I realize that this has not been an easy time for anyone, and I want you to know that I am with you, College leadership is with you, and we have been working tirelessly to make the best decisions for the College regarding the potential impact of COVID-19 on our beloved community.

While it has certainly been an unusually difficult time, it’s also been a time where I’ve seen the College come together as students, faculty, and staff members unite to find solutions to the unknown and unfamiliar. The College has created an Incident Command Team (ICT) and is working with faculty and staff to get as many of our face-to-face classes ready for remote instruction as soon as possible and no later than March 30th.

The ICT is working on getting answers to unknowns, one of which is classes that cannot be converted to a remote instructional format. We realize the sense of urgency that the community is feeling and will provide updates and guidance as we can.

Classes: All face-to-face instruction is suspended from March 13th through March 29th. Classes that are transferring to online format may begin using that format on or before March 30th. Students will be contacted by their instructors as to the status of each of their courses and how to navigate the online coursework. Courses that are already taught online remain open.

Campus Operations: Both the Fremont Campus and Newark Center remain open for facility use, and our staff is still working to provide all of the services we make available as a college.

Additional Cleaning: The health and well-being of our community is always at the forefront of our minds and we are making every effort to keep our facilities sanitized with extra measures to reduce the likelihood of any transmission. The College facilities staff have been employing extra antiviral deep-cleaning procedures in high traffic and high touch areas, have placed hand-sanitizers all across the Fremont Campus and Newark Center, and are using extra diligence in their cleaning procedures during this critical time.

Events and Athletics: We realize that there may be questions regarding events on campus. The ICT has a dedicated team that is looking at what events are on our calendar and which should be canceled or postponed, or will not be impacted. The California Community College Athletic Association (CCCAA) has decided to suspend all sporting events for the season.

Communication to Students: Students are urged to check their email and the website regularly for the latest updates.

E-mail and Phone Number for Questions: In addition to regular email updates, we are working to establish an email address and a dedicated phone hotline for anyone with specific questions or inquiries. We will post this information once it has been completed.

COVID-19 Website: The College has created a website for information and updates surrounding COVID-19 as it relates to Ohlone College. We will post updates and important information on this site. Please refer to https://www.ohlone.edu/information-corona-virus.

The situation with COVID-19 is ever changing and we are as anxious as you are in getting through this tumultuous time. We ask that you continue taking care of yourselves and your loved ones, and try to stay calm and positive. Let’s all make extra efforts in being kind to one another as one family and take precautionary measures to remain healthy by washing hands, using hand sanitizer, staying home if you are sick, and avoiding large gatherings.

MARCH 12, 2020 - UPDATE ON FACE-TO-FACE CLASSES

Following the latest directive from the California Department of Public Health as of March 12th: All face-to-face instruction will be suspended starting tomorrow, Friday, March 13th through March 29th. Online Classes remain open. The College is working hard to shift as many classes as possible to remote instruction no later than March 30th. The campus remains open and all services are still available. We are working on further details, please expect an update later today.

MARCH 11, 2020 - SCHEDULED MIDTERMS EXAMINATIONS

Students’ instructors will provide specific information about midterm exams.

MARCH 10, 2020 - ADVISORY

Good evening Ohlone Students,
 
As of today, March 10th, Ohlone College continues to have zero confirmed cases of COVID-19 in our community and continues to follow the advice of the Alameda County Department of Public Health, the California Department of Public Health, the Center for Disease Control and Prevention, and the California Community College Chancellor’s Office.  
 
The campus is not closing at this time and remains fully operational with the understanding that this is a rapidly-changing situation and we are closely monitoring local, statewide, and national updates and guidance surrounding COVID-19. The safety and well-being of our community is at the forefront of our minds, and we are taking action to put plans in place should we need to transition to remote instruction quickly.  
 
In the interest of safeguarding the health of our students, faculty, and staff, Ohlone College is taking the following steps to further limit the potential for COVID-19 to spread within our community:

  • All classes will be cancelled on March 19th and 20th (Thursday and Friday) to prepare for possible temporary remote instruction beginning March 30th.
  • The college will reevaluate remote instruction and services in the context of local public health recommendations and local circumstances on a daily basis. An announcement will be made by March 27th.
  • Facilities and services for students remain open and all operations will continue as usual.
  • Our Facilities team will continue to make extra efforts in sanitizing campus, facilities, and equipment. 

The College appreciates your patience. We are all striving to serve you and to provide our students with a healthy and supportive learning environment while protecting the well-being of our community.
We ask that you keep a close eye on College communications forthcoming and to direct those who are looking for information to our website for the latest information: https://www.ohlone.edu/information-corona-virus.
 
Gari Browning
 
Gari Browning, Ph.D.
President/Superintendent
Ohlone Community College District
43600 Mission Blvd.
Fremont, CA 94539-5847
(510) 659-6200
gbrowning@ohlone.edu

OHLONE COLLEGE COMMUNICATIONS - FOR FACULTY AND STAFF

MARCH 24, 2020 - MESSAGE FROM HUMAN RESOURCES

Today is one week since we began working remotely to comply with the ‘shelter in place’ ordinance. I miss seeing our beautiful campus and your faces! This is my second “letter” to you in hopes that I am providing you useful information and answering some of your questions. I don’t want to overwhelm you!

Our highest priority has been (and will continue to be) that our employees and students are tending to their families, their health, and their safety. We do recognize that many of you are dealing with new situations like settling into a “home” office, home schooling your children and having your partners or others working from home as well. I only have two of those – settling into my home office and dealing with a spouse who is on the phone or on zoom all day. It can be chaotic and I am trying to cope. So my heart goes out to those of you who have become K-12 instructors on top of that.

Some of you are managing feelings of isolation while spending multiple days working alone. This is difficult and isolation might feel hopeless. Please reach out to our Employee Assistance Program (EAP) and seek assistance. Attached to this email is information on our EAP program. It is one of the best plans in the state. More importantly, please know YOU matter. You belong to the Ohlone family and we want to stay connected with each other. Reach out to any of us or your co-workers. My phone is always on: 408-375-5238 and I am usually able to respond to emails pretty quickly.

This week I am responding to the following:

How do I complete your absence report and how do I sent to my supervisor?

Permanent employees are paid at the end of each month. These employees are paid “ahead”. For example, you get paid for the work you did in March, but you submit your Absence Report at the end of March that indicates whether you used leaves such as vacation or sick during the month of March. So you are paid ahead of accounting for your time.

In an effort to test out our offsite payroll process we paid all permanent employees last Friday – March 20th, 2020. Obviously the business office did not receive absence reports for the employees we paid. There was no time for that! However, you may click on the link below and complete the absence report (for March) no later than March 31, 2020. Once completed, you should save the document and email to your supervisor. He/She will ensure submittal to the payroll department. If you used vacation time or sick leave any time before the first day of SIP, please note that. Time from March 17 to March 31 is considered regular work time. Please complete your absence report accordingly. Absence reports and other forms can be found at: https://www.ohlone.edu/payroll/forms

When is Payday?

Except for the month of March (you were paid early on March 20th), you can expect to be paid on or before the following dates for the rest of this fiscal year:

  1. Thursday, April 30, 2020
  2. Friday, May 29, 2020
  3. Tuesday, June 30, 2020

Temporary employees: part-time employees, classified temporaries, student workers etc. are paid on the 10th of each month. We will be sending a separate email about that process.

Will I be expected to attend virtual meetings?

All employees are expected to be available during regular work hours to perform work as needed. The same expectations for you to participate in meetings, contribute to work or other is required as if you were physically on campus. Please respond to your supervisor and attend any scheduled meetings. Note too that you may be called upon to do other duties while working remotely. If you have concerns about your assignments, please speak with your supervisor or contact your union representative.

How do I access our Employee Assistance Programs?

We have a robust Employee Assistance Program – CONCERN EAP. Information about CONCERN is attached but the number to call is 800-344-4222. CONCERN will be able to provide resources for you and/or make appropriate referrals. I can tell you that I have used CONCERN and have never been disappointed.

Am I required to complete trainings at home?

Yes, as soon as I can, I am hoping to work with Sandy Bennett, Classified PD Coordinator and Darline Gunsauls and Matthew Ng to host workshops that are useful to you. Unless you are ill, taking vacation time you will be required to attend some trainings.

And in Other News!

  • We have developed two “procedures” or  changes to the current way we operate as a result of the COVID-19. The two current ones address (they are attached):
    1. Travel restrictions
    2. Access to campus
  • By now you received an email about the open forums for the three candidates for President. Please plan on attending one of the sessions. It is important that you have a chance to ask questions or observe how the candidates respond to questions from your colleagues.

During this extremely difficult time, please take time for yourself - your own health—both physical and mental. No matter what issues you may be struggling with at this time, please know that we are here to support you. That your concerns are important to us and we will continue to do all we can to help and assist, and that all that you have done to this point and will continue to do is greatly appreciated.
 
When this pandemic ends our college will have learned lots of lessons and we will use those to inform the future.

The answers to questions I responded to last week are posted at: https://www.ohlone.edu/information-corona-virus.

More information on the following topics will follow (send me other topics if you don’t see your burning topic below):

  • How do I report my sick time?
  • I am going to refinance my loans, how do I get my employment verified?
  • How will be I reimbursed for expenses?
  • How do I buy equipment that I need but can’t go to the college?
  • What are virtual HR Workshops?
  • I don’t know how to use my VPN?
  • How do I protect Ohlone’s data when accessing data from home?
  • How do I stay informed on COVID-19?

Thank you all for your patience. Please stay well. I understand you can take walks alone or walk with someone but be 6 feet apart. Enjoy the fresh air!

Shairon Zingsheim
Vice President, Human Resources and Training

MARCH 17, 2020 - ADDITIONAL INFORMATION ABOUT LEAVES AND BENEFITS

Thank you all for your cooperation yesterday as we dealt with the sobering order to “Shelter In Place” (SIP). All of us are waking up to a new normal, at least for the next few weeks. Below I am providing answers to some questions I have received from you and some of our own. This is followed by some other topics I will address later.

 

What is my employment status during SIP?

You are, and remain, a valued employee of Ohlone Community College and you will continue to be paid for the duration of the SIP as you have normally. If your status is full or part-time prior to the SIP, you will remain the same.

 

Will my retirement, health, welfare and other benefits be negatively affected?

You will continue to receive the same level of benefits as you have prior to the SIP. The district will continue to pay into your chosen medical plans and will make contributions to PERS and STRS as normal. All of those programs are dealing with the similar issues therefore we understand that some contributions might be slow to show up in your accounts, but you will be able to confirm your benefits by calling your providers. I urge you to be patient as all of our systems are burdened.

 

What does it mean to work remotely?

You are still an employee (in paid status) and you are required to be available to the college during regular working hours. Essentially that means, you can be called upon anytime during working hours and at times – outside of normal working hours. We ask that you cooperate when asked to complete tasks that may or may not be within your job scope. You may be needed to participate in mandated training done virtually. We expect you to attend. If you have not shared your cell or home phone with your supervisor, please be sure to do so right away. Some of you have been identified as “emergency workers”, meaning we need you to complete tasks from home and you have already been notified. You may have been provided with a computer and remote access (VPN). If you need a laptop and/or VPN access and have not been already identified, please contact your supervisor right away. We will get those instructions out to you as soon as possible. We ask that you continue to:

  • Check your email and our website frequently
  • Alert your supervisor of any issues. You might notice that our customers are struggling with a particular issue that your supervisor may not be aware of at the time.

What about my leave rights?

We have created emergency leaves procedures, but they are not relevant now since we are on SIP. I will be updating our leave policies as we prepare to return to work. However, if you are ill, we are not expecting you to work. Please let your supervisor know that you are ill and unable to perform your assigned tasks.

 

Taking SIP seriously

The way you comply with SIP is under local order. I understand that this health order could be enforceable as a misdemeanor but I suspect that would be a last resort. Please review the order on your county’s website. It is important that you take personal responsibility in how you care for yourself. Know that it is important that when we return to work, we have done as much as we can to contribute to slowing the spread of this virus. If Ohlone is intentional about our behaviors during this time, we stand the best chance to return to work in a safer environment. What we do will impact others.

 

More information on the following topics will follow (send me other topics if you don’t see your burning topic below):

  • How do I complete your absence report and when to email to your supervisor?
  • When is Payday?
  • How do I report my sick time?
  • Will I be expected to attend virtual meetings?
  • I am going to refinance my loans, how do I get my employment verified?
  • How will be I reimbursed for expenses?
  • How do I buy equipment that I need but can’t go to the college?
  • How do I access our Employee Assistance Programs?
  • What are virtual HR Workshops?
  • I don’t know how to use my VPN?
  • How do I protect Ohlone’s data when accessing data from home?
  • Am I required to complete trainings at home? 
  • How do I stay informed on COVID-19?
  • I have been designated as a “Call Center” operator, what do I do?

Thank you all for your patience. Please stay well. I understand you can take walks alone or walk with someone but be 6 feet apart. Enjoy the fresh air!

 

Shairon Zingsheim

VIce President, Human Resources and Training

MARCH 16, 2020 - SHELTER IN PLACE ADVISORY

Attention Campus Community:

 

We have an urgent update to provide. The Alameda County Department of Health has just announced a legal order for all residents to shelter in placeThese orders go in to effect at midnight, March 17, through April 7, 2020.

 

Following these orders, the College campus will be closed as of 11:59 p.m. tonight. No employees should return to campus as all faculty and staff will need to shelter in place in their homes in their respective communities.

 

The impact of this new order does not impact our plans to move toward remote instruction. Those faculty and staff working to move classes to remote instruction should continue their training and working with their Deans to move forward with their plans. 

 

We are also working on disseminating laptops to those critical employees who will need VPN access. Please communicate with management with any questions and/or concerns regarding this matter.

 

We realize that we have not been provided much notice in this regard and that many of you may need to come to campus to secure your property and/or work-related items. Please work with your Deans and Directors and Administration to coordinate pick-up times.

 

Additionally, as the situation with COVID-19 impacts our community, I’d like to remind you all to stay united, take care of one another, and communicate with your Deans, Directors, and other colleagues as to the developments and changes that impact your work and divisions.

 

I realize that this is all happening faster than we can provide answers to all of your questions. We are here to work through it all. Please send all questions or concerns to your managers so that we are able to address each concern as it comes.

 

In community,

 

Gari Browning, Ph.D.

President/Superintendent

MARCH 15, 2020 - CAMPUS CLOSURE

Dear Ohlone Family,
 
As many of you are taking care at home this weekend to reduce the transmission of the COVID-19 virus in your respective communities, I write to you from my own home and hope you receive this message. This morning, Governor Gavin Newsom spoke to us all giving guidance on measures necessary to take in order to stop the spread of COVID-19.  We take his words to heart and want to ensure that our college community can be a part of the solution.
 
The College has made the decision to close all operations for the next two weeks in order to protect our community and to continue keeping everyone healthy.  We are relieved to say that we have no confirmed cases of COVID-19 at Ohlone College and we intend do our utmost to keep it that way.
 
What does that mean for you?

  • Beginning Monday March 16, 2020, the campus is officially closed to the public, all students, and employees.
  • We ask that only College management and administrative officials come to the campus.
  • Some essential employees will be asked to come in tomorrow, but all other faculty and staff should not come to campus and should await further direction and guidance from their Deans and Directors as to next steps.
  • Students should not be on campus (*See guidance below).
  • Scheduled in-person training sessions for faculty will be rescheduled to meet remotely.

 
Campus Operations

  • The Fremont Campus and Newark Center will be closed.

Classes

  • All face-to-face (in person) instruction is suspended from now through March 29th.
  • There are NO changes to courses that are already taught online.  Online classes are ongoing.
  • Remote instruction may begin as soon as the course is ready on or before March 30th.
  • Students will be contacted by their instructors as to the status of each of their courses and how to navigate coursework remotely.

Communication to Students

  • Students are urged to check their email and the website regularly for the latest updates.
  • Faculty will contact students to provide updates and information regarding classes and coursework.

Events and Athletics

  • All on-campus events during this period of time will be canceled. Other events outside of this time period will be either canceled or postponed, while others are yet TBD.
  • All sporting events suspended for the season per the directive from the California Community College Athletic Association (CCCAA).
  • COVID-19 Website and Email: The College has created a webpage for information and updates surrounding COVID-19 as it relates to Ohlone College. Please refer to https://www.ohlone.edu/information-corona-virus and send us an email with further questions to covid19@ohlone.edu.

I know that this has been a stressful time for all of you, your family members, and friends near and far.  I hope each and every one of you will continue to take care of yourself, your family, and your communities.  Please let us know how we can be supportive as we move through this challenging period.

Rest assured, together we will get through this.
 
Warmest Regards,
 
Gari Browning, Ph.D.
President/Superintendent

MARCH 13, 2020 - COVID-19 UPDATE

Attention Campus Community,

The Incident Command Team (ICT) at Ohlone continues to assess the situation as it relates to COVID-19 and the impact it has on our community. As we make decisions we will be communicating them to you via email updates, through our dedicated website and on our social media channels.

Classes:

  • All face-to-face (in person) instruction is suspended from March 13th through March 29th.
  • There are NO changes to courses that are already taught online. Online classes are ongoing.
  • Remote instruction may begin as soon as the course is ready on or before March 30th
  • Students will be contacted by their instructors as to the status of each of their courses and how to navigate coursework remotely.

Campus Operations:

  • Fremont Campus and Newark Center remain open for facility use.

Events and Athletics:

  • On-campus events are being assessed on a case-by-case basis. Some events have been canceled or postponed, while others are yet TBD.
  • The California Community College Athletic Association (CCCAA) has decided to suspend all sporting events for the season.

Communication to Students:

  • Students are urged to check their email and the website regularly for the latest updates.

COVID-19 Website:

The College has created a website for information and updates surrounding COVID-19 as it relates to Ohlone College. Please refer to https://www.ohlone.edu/information-corona-virus.

E-mail for Questions: In addition to regular email updates, we have established an email address should you have questions specific to what’s happening in regards to COVID-19. The email address is covid19@ohlone.edu.

MARCH 12, 2020 - UPDATE LETTER FROM THE PRESIDENT ON COVID-19

Ohlone Family,

I want to start this message off by saying thank you to our students, faculty, and staff for all of your patience during this very stressful and uncertain time. I realize that this has not been an easy time for anyone, and I want you to know that I am with you, College leadership is with you, and we have been working tirelessly to make the best decisions for the College regarding the potential impact of COVID-19 on our beloved community.

While it has certainly been an unusually difficult time, it’s also been a time where I’ve seen the College come together as students, faculty, and staff members unite to find solutions to the unknown and unfamiliar. The College has created an Incident Command Team (ICT) and is working with faculty and staff to get as many of our face-to-face classes ready for remote instruction as soon as possible and no later than March 30th.

The ICT is working on getting answers to unknowns, one of which is classes that cannot be converted to a remote instructional format. We realize the sense of urgency that the community is feeling and will provide updates and guidance as we can.

Classes: All face-to-face instruction is suspended from March 13th through March 29th. Classes that are transferring to online format may begin using that format on or before March 30th. Students will be contacted by their instructors as to the status of each of their courses and how to navigate the online coursework. Courses that are already taught online remain open.

Campus Operations: Both the Fremont Campus and Newark Center remain open for facility use, and our staff is still working to provide all of the services we make available as a college.

Additional Cleaning: The health and well-being of our community is always at the forefront of our minds and we are making every effort to keep our facilities sanitized with extra measures to reduce the likelihood of any transmission. The College facilities staff have been employing extra antiviral deep-cleaning procedures in high traffic and high touch areas, have placed hand-sanitizers all across the Fremont Campus and Newark Center, and are using extra diligence in their cleaning procedures during this critical time.

Events and Athletics: We realize that there may be questions regarding events on campus. The ICT has a dedicated team that is looking at what events are on our calendar and which should be canceled or postponed, or will not be impacted. The California Community College Athletic Association (CCCAA) has decided to suspend all sporting events for the season.

Communication to Students: Students are urged to check their email and the website regularly for the latest updates.

E-mail and Phone Number for Questions: In addition to regular email updates, we are working to establish an email address and a dedicated phone hotline for anyone with specific questions or inquiries. We will post this information once it has been completed.

COVID-19 Website: The College has created a website for information and updates surrounding COVID-19 as it relates to Ohlone College. We will post updates and important information on this site. Please refer to https://www.ohlone.edu/information-corona-virus.

The situation with COVID-19 is ever changing and we are as anxious as you are in getting through this tumultuous time. We ask that you continue taking care of yourselves and your loved ones, and try to stay calm and positive. Let’s all make extra efforts in being kind to one another as one family and take precautionary measures to remain healthy by washing hands, using hand sanitizer, staying home if you are sick, and avoiding large gatherings.

MARCH 12, 2020 - UPDATE ON FACE-TO-FACE CLASSES

Following the latest directive from the California Department of Public Health as of March 12th: All face-to-face instruction will be suspended starting tomorrow, Friday, March 13th through March 29th. Online Classes remain open. The College is working hard to shift as many classes as possible to remote instruction no later than March 30th. The campus remains open and all services are still available. We are working on further details, please expect an update later today.

MARCH 10, 2020 - SICK LEAVE POLICIES AND REASONABLE ACCOMMODATIONS

Dear Faculty and Staff,

We appreciate your patience as we plan and respond to the rapidly evolving situation regarding the Novel Coronavirus (COVID-19). As stated in Dr. Browning’s email earlier today, Ohlone has no confirmed cases of COVID-19 and we continue to carefully monitor the developments and follow the advice of the agencies she noted.


That said, I have gotten several questions from employees specifically about sick leave. The top two are addressed below in the form of Frequently Asked Questions (FAQs).  We will build on these FAQs during the coming days and post them on the website for future reference.


Q.          If I get sick and need to take off from work what paid leaves can I utilize?
A.          If you are feeling ill, please do not come to work. You should stay home. Follow the “call-in” procedure you currently use to inform your supervisor of your absence.

Take care of yourself, follow up with your health care provider, and follow their directions. Contact the HR department if your illness is extended beyond 3 days.

Leave benefits vary depending on employee groups but in general you will be able to use accrued sick leave or other leave balances to remain in paid status. Full-time faculty, part-time faculty, administrators, staff, temporary classified employees and student workers earn sick leave each month that they are in paid status. If you are unsure of your current sick leave balance, please contact the payroll department.

In the rare case that you are medically quarantined, or absent due to COVID-19 the district may provide additional paid leave as appropriate.

Leave, and leave entitlement can be complicated, so I encourage you to reach out to me szingsheim@ohlone.edu or Joanne Gapuz jgapuz@ohlone.edu for more information.

If you are directly affected by COVID-19, our first priority is to ensure that you are taking care of yourself free of worry about whether or not you will be paid.  I plan on working with the respective unions to explore options to ensure you remain in paid status such as activating the catastrophic leave program.

Q.          I am over 50 and heard that I am considered an older adult and may be at greater risk of contracting COVID-19 – what should I do to protect myself?
A.          According to the Centers for Disease Control (CDC), preliminary data suggests that older adults and persons with underlying health conditions or compromised immune systems might be at greater risk for severe illness from the virus.  If you are an older adult or you suffer from a chronic medical condition or otherwise compromised health, you should seek and follow the advice of your health provider.  

Moreover, you may request a reasonable accommodation that allows Ohlone to explore options for you to telecommute or find other reasonable options for you to work without compromising your health. My office will process your request promptly.

Instructions for requesting a reasonable accommodation(s):  https://www.ohlone.edu/sites/default/files/documents/imported/noticeofre...
Reasonable accommodation form. https://www.ohlone.edu/sites/default/files/documents/imported/reasonable...

Please send me your questions that are particular to issues concerning your employment and/or welfare benefits. You may also contact your respective union representative to discuss concerns about your working conditions. Additionally,

I welcome the opportunity to meet with you to discuss your particular situation.

Sincerely,

Shairon Zingsheim
Vice President, Human Resources and Training

MARCH 10, 2020 - ADVISORY

Good afternoon Ohlone Community,

As of today, March 10th, Ohlone College continues to have zero confirmed cases of COVID-19 in our community and continues to follow the advice of the Alameda County Department of Public Health, the California Department of Public Health, the Center for Disease Control and Prevention, and the California Community College Chancellor’s Office.  


The campus is not closing at this time and remains fully operational with the understanding that this is a rapidly-changing situation and we are closely monitoring local, statewide, and national updates and guidance surrounding COVID-19. The safety and well-being of our community is at the forefront of our minds, and we are taking action to put plans in place should we need to transition to remote instruction quickly.  


In the interest of safeguarding the health of our students, faculty, and staff, Ohlone College is taking the following steps to further limit the potential for COVID-19 to spread within our community:

  • All classes will be cancelled on March 19th and 20th (Thursday and Friday) to prepare for possible temporary remote instruction beginning March 30th.  
  • In order to prepare for the possibility of temporary remote instruction, faculty and staff are expected to be on campus on March 19th and 20th and work with their respective Deans and other faculty members to prepare their coursework for remote instruction. This timeline allows us to seek an exemption from the Chancellor’s Office to offer additional courses online.
  • All faculty members have been given a Canvas shell for their courses and we have requested Zoom accounts for all faculty members.
  • The college will determine which labs and activities will continue to be offered on-site.
  • The college will reevaluate remote instruction and services in the context of local public health recommendations and local circumstances on a daily basis. An announcement will be made by March 27th.
  • Facilities and services remain open and all non-instructional operations will continue as usual.
  • The Facilities team will continue to make extra efforts in sanitizing campus, facilities, and equipment.

The College appreciates your patience. We are all striving to serve our students and to provide them with a healthy and supportive learning environment while protecting the well-being of our community.


We ask that you keep a close eye on College communications forthcoming and to direct those who are looking for information to our website for the latest information: https://www.ohlone.edu/information-corona-virus.


Please continue to also take care of yourself and your loved ones. Stay home if you are sick and allow your students to stay off campus should they feel ill. If you have special circumstances such as medical risk factors that you are concerned about, please communicate that with your physician, human resources, and your supervisor.  


Gari Browning
 
Gari Browning, Ph.D.
President/Superintendent
Ohlone Community College District
43600 Mission Blvd.
Fremont, CA 94539-5847
(510) 659-6200
gbrowning@ohlone.edu

CALIFORNIA COMMUNITY COLLEGES CHANCELLOR'S OFFICE COMMUNICATIONS

March 7, 2020

TO ALL CHIEF EXECUTIVE OFFICERS

Dear Colleague,
 
Today the California Department of Public Health (CDPH) issued revised Novel Coronavirus (COVID-19) guidelines for institutions of higher education. These guidelines replace the department’s Feb. 11, 2020 communication and provide more detailed protocols for implementing mitigation measures up to and including closure of campuses if necessary. All colleges should be actively implementing the measures described in Scenario 1 of this document and should work in close coordination with local public health agencies if measures described in Scenarios 2-4 are deemed necessary. In addition to this updated guidance for colleges and universities, the CDPH also issued guidelines for mass gatherings (defined as events in which large numbers of people are within arm’s length of one another other, but typically exclude office and commercial environments). Please share these documents with your leadership team and take action to ensure you are prepared to implement each scenario if required.
 
My team continues to work closely with state public health and emergency planning officials and will continue to keep you updated. Please continue to monitor the Chancellor’s Office COVID-19 web resources page for additional guidance and information.
 
Thank you for your continued leadership.
 
Eloy
 
Eloy Ortiz Oakley
Chancellor, California Community Colleges
Regent, University of California
1102 Q Street, Suite 4400
Sacramento, CA 95811-6549
Phone: 916.322.4005
Email: eoakley@cccco.edu
Twitter: @eloyoakley

Documents Attached: CDPH Guidelines for Institutions of Higher Education, CDPH Guidelines for Mass Gatherings

 

March 5, 2020

TO ALL CHIEF EXECUTIVE OFFICERS

Dear Colleague,
 
Late yesterday, Gov. Gavin Newsom issued a state of emergency in California to help prevent the spread of COVID-19. The emergency proclamation includes provisions that protect consumers against price gouging, allow for health care workers to come from out of state to assist at health care facilities and give health care facilities the flexibility to plan and adapt to accommodate incoming patients. It provides local public health agencies more flexibility in declaring and renewing health emergencies. The proclamation requires of the state Office of Emergency Services to release updated guidelines to prevent the spread of COVID-19 in schools no later than March 10. My office will provide you with the updates to the existing guidelines as soon as they are available. Please share this proclamation with your leadership team and legal counsel as you continue to refine response plans.
 
Earlier this week, state officials announced the release of more N95 masks to address shortages caused by COVID-19. In addition, the state this week secured expedited capacity to test for the virus from the CDC.  
 
I want to stress that state public health officials still categorize the public threat of COVID-19 as low and do not recommend cancellation of public events. I have visited several colleges this week and continue to be impressed with the calm, thoughtful and highly professional response  to this event. Your close coordination with county public health agencies is to be commended.
 
Please continue to check the Chancellor’s Office COVID-19 web resources page for information on emergency planning, advice for those experiencing possible symptoms (stay at home and contact your health care provider or local public health agency), crisis communications strategies, tips for containing the spread of the virus and travel recommendations for study abroad programs. My office is also working with the leadership of CVC-OEI to prepare guidance for colleges in the event that expanded online instruction is necessary to continue teaching and learning at our colleges if that is required.
 
At the federal level, Congress appears close to approving an $8.3 billion emergency funding package that would help development of new treatments, boost funding to purchase medical supplies and provide more than $400 million in grants to states and localities for preparedness within 30 days.  This is in addition to the $20 million that Gov. Newsom has requested from the Legislature to respond to this crisis.  The federal package includes about $3.1 billion to purchase medical supplies for state and local health departments to beef up the Strategic National Stockpile, the largest national repository of emergency treatments. It will also provide additional resources for states and assist federal efforts to develop vaccines and therapeutics, as well as hospital preparedness. Another $300 million would help the government buy vaccines and treatments once they are approved.
 
Thank you again for your leadership, and we will continue updates as needed.
 
Best,
 
Eloy
 
Eloy Ortiz Oakley
Chancellor, California Community Colleges
Regent, University of California
1102 Q Street, Suite 4400
Sacramento, CA 95811-6549
Phone: 916.322.4005
Email: eoakley@cccco.edu
Twitter: @eloyoakley

March 3, 2020

TO ALL CHIEF EXECUTIVE OFFICERS

Dear Colleagues,
 
The Chancellor’s Office continues to work with other state agencies to monitor the COVID-19 outbreak. Public health officials continue to classify the threat posed by COVID-19 as low, but we understand the uncertainty surrounding this outbreak and its tendency to produce some anxiety. The Chancellor’s Office is relying on the professional assessments of the California Department of Public Health as the primary source of information and guidance on COVID-19 for our system. As previously stated, colleges are urged to follow the guidance the department drafted for colleges and universities and to work in coordination with local public health officials on any local responses that may be required. Attached you will find a general Q and A document about COVID-19 as of March 2.
 
We have developed a web resource that provides direct links to tools and information developed by CDPH, the Centers for Disease Control and Prevention, the World Health Organization and other governmental public health agencies. You will be able to find information that is updated daily on the status of the outbreak and travel restrictions as well as resources related to developing emergency operations plans at higher education institutions, crisis communications guidance and tips, as well as other materials. We will continue to update the web resource and include a link to it in the Chancellor’s Office Today’s News communication that distributed four days a week for the foreseeable future.
 
Thank you for your leadership, your preparedness and your dedication to our students.
 
Eloy Ortiz Oakley
Chancellor, California Community Colleges
Regent, University of California
1102 Q Street, Suite 4400
Sacramento, CA 95811-6549
Phone: 916.322.4005
Email: eoakley@cccco.edu
Twitter: @eloyoakley
 

 

It is important to recognize that this may feel like a frightening and uncertain time for many people in our community. If you have concerns about your individual risk, please contact your primary care provider or feel free to contact Student Health Services. Ohlone College is closely following the COVID-19 outbreak and is committed to protecting the campus community above all else.

Student Health Center Contact Information

Phone No. (510) 659-6258
Email  studenthealth@ohlone.edu