DATE LAST UPDATED : April 29, 2020 2:15 p.m.

INFORMATION ON THE CORONA VIRUS (COVID-19)

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WHAT'S NEW?

     

    This webpage is designed to communicate currently known information about the recent developments in the Novel Coronavirus (COVID-19) pandemic and the actions of Ohlone College to protect our campus community.

    Important facts to know about COVID-19

    • Respiratory transmission is the primary form of transmission of COVID-19 virus. This means the virus passes from person to person on respiratory droplets produced when an infected person coughs or sneezes. It is also possible that COVID-19 can be transmitted from touching a surface contaminated with the virus.
    • Symptoms of COVID-19 include cough, fever, and shortness of breath.
    • A person infected with COVID-19 virus may begin to show symptoms between 2 and 14 days after catching the infection. It is believed that the virus is the most contagious when a person is showing severe symptoms of disease, but it is possible that a person is contagious before symptoms develop.
    • There is no vaccine or cure for COVID-19 virus. The most effective measures available currently are non-pharmaceutical preventative measures such as frequent hand washing, avoiding sick people, and to avoid touching your face with your unwashed hands.
    • The use of face masks is NOT recommended as personal protection from COVID-19.
    • Currently the risk of infection in the United States (including California) from COVID-19 is low. There are no restrictions on everyday activities such as class, work, or general public gatherings.

    What is Ohlone College doing to carefully monitor this epidemic?

    Ohlone College is carefully monitoring the evolution of this epidemic and following recommendations from the Center for Disease Control and the California Department of Public Health. In accordance with those recommendations:

    • Custodial staff will be increasing cleaning of high traffic surfaces such as doorknobs, public keyboards, and open table space.
    • Infographics and fact sheets provided from the Center for Disease Control are being posted in public spaces on campus.
    • Facilities is working to set up hand sanitizer stations in every building on campus.
    • The Emergency Preparedness Committee is meeting frequently to review the rapidly changing situation and discuss how to best protect our campus community.
    • Ohlone College is creating a website to provide up-to-date information on the college’s response to the epidemic threat.

    How to help keep our campus safe and healthy?

    We need you to help keep our campus safe and healthy.

    • Consider printing and posting the attached materials in your classroom or working space: we need your help to distribute accurate information.
    • Encourage hand hygiene. Hand washing and the use of alcohol based hand sanitizers reduce the risk of transmission 30-50%, and may be the most effective way to protect yourself and others.
    • Please keep your work areas clean. Any alcohol or bleach based cleaning solution is effective against COVID-19.
    • If you are sick, stay home. Contact your supervisor.
    • Please encourage your students to subscribe to RAVE emergency alerts provided by Ohlone  College
    • Please adapt your absence policy to accommodate sick students and allow them to stay home and complete their work remotely.
    • Please, inform yourself on developments and recommendations by accessing information made available from the scientific community. Please relay that information to your co-workers and students.

    How do I keep myself updated with the latest information about the virus?

    Fact Sheets

    What to do if you are sick with corona virus?    Stop The Spread of Germs   Concern EAP - Telework Tip Sheet   Concern Counseling Option for Employees (EAP)  Employee Rights Under COVID-19

     

    CALIFORNIA DEPARTMENT OF PUBLIC HEALTH - SCENARIO LEVELS (AS OF MARCH 8, 2020)

    SCENARIO 1 - Measures already underway to prevent the spread of COVID-19 

    Pursuant to prior guidance released, campus administrators have or should immediately take steps to slow the spread of respiratory infectious diseases, including COVID-19. CDPH has recommended implementing the following steps: 

    • Review and update emergency operations plans (EOPs), including continuity plans for teaching and learning if students are excluded from campus. 
    • Exclude students, faculty, or staff who have a travel history over the course of the last 14 days to an area identified by the CDC as Level 3 Travel Health Notice (see CDC’s Evaluating and Reporting Persons Under Investigation). Additionally, exclude those who have been in close contact with someone diagnosed with COVID-19 from the campus for 14 days from the day of their last exposure. 
    • Send students, faculty, and staff who present with fever and/or respiratory infection symptoms home immediately. When feasible, identify a “sick room” through which others do not regularly pass. 
    • Separate the individual as much as possible from others and make arrangements for the individual to go home as soon as possible, and 
    • If the institution is a college or university and the individual resides in a group setting, make arrangements for the individual to be placed in a private room with a private bathroom.
    • Encourage flu vaccine for those who have not had it this season.
    • Develop a communications plan to use with the campus community. 
    • Contact your county emergency operations center if it has been established or your local public health department immediately if you notice any concerning clusters of respiratory disease or spikes in absenteeism. For contact information, please search the local public health department website. 
    • Encourage all students, faculty, and staff to take everyday preventive actions: 
      • Stay home when sick. 
        • Remain at home or in your dorm until fever has been gone for at least 24 hours without the use of fever-reducing medicines. 
        • Seek immediate medical care if symptoms become more severe, e.g., high fever or difficulty breathing. 
    • Use “respiratory etiquette”. 
      • Cover cough with a tissue or sleeve. See CDC’s Cover Your Cough page for multilingual posters and flyers, posted at the bottom of the webpage. 
      • Provide adequate supplies within easy reach, including tissues and no-touch trash cans. 
    • Wash hands frequently. 
    • Encourage hand washing by students and staff through education, scheduled time for hand washing, and the provision of adequate supplies. 
    • Provide alcohol based hand sanitizers to supplement hand washing. 
    • Enhance cleaning consistent with CDC guidance.

    SCENARIO 2 - Measures to be taken if there are two or more community transmission cases of COVID-19, but no staff or students test positive.

    If the local public health department has confirmed two or more community transmission cases, but no individuals (staff or students) at campus have tested positive for COVID- 19, in addition to the items outlined in Phase I, CDPH recommends campus administrators implement the following steps: 

    • Faculty and staff with any fever and/or respiratory infection symptoms should not be at work. Faculty and staff should self-screen (check themselves for subjective fever and/or respiratory symptoms such as cough) for respiratory infection symptoms each morning before interacting with students. 
    • Ensure sick leave policies allow faculty and staff to stay home if they have symptoms of respiratory infection. 
    • Limit visitors to the campus by not allowing those with symptoms of fever and/or respiratory infection or who have a travel history over the course of the last 14 days to an area identified by the CDC as Level 3 Travel Health Notice. 
    • Consider alternates to congregate programming within the campus including any large or communal activities.

    SCENARIO 3 - Measures to be taken if one student, teacher or staff member tests positive for COVID-19 and exposed others on campus.

    If one student, faculty, or staff member tests positive for COVID-19, and exposed others on campus CDPH recommends that campus administrators implement the following steps: 

    • Isolate the student, faculty or staff and immediately contact your local public health department immediately. 
    • If the student, faculty or staff lives on campus in a congregate setting isolate the individual in consultation with the local public health department. 
    • Develop communication plans for campus closure to include outreach to students, faculty, staff, and the community. 
    • Provide guidance to students, faculty and staff reminding them of the importance of community social distancing measures while campus is closed, including discouraging students or staff from gathering elsewhere. Community social distancing measures include canceling group activities or events, religious services, after-campus classes and sporting events. 
    • Consider developing a plan for continuity of education, medical and social services, and meal programs and establish alternate mechanisms for these to continue. 
    • Maintain regular communications with the local public health department. 
    • Consult CDC guidelines to determine what additional cleaning protocols, if any, should be deployed at the campus prior to reopening the campus. 
    • Determine the timing of return of students and staff, and any additional steps needed for the campus to reopen, in consultation with the local public health department.

    SCENARIO 4 - Measures to be taken if multiple students, teachers or staff members test positive for COVID-19 on a campus.

    If more than five students, faculty, or staff on a campus test positive for COVID-19, the campus administrator should consult with local public health officials for guidance on closing the campus. 

    • In consultation with the local public health department, the campus administrator may determine campus closure and what length of time is warranted based on the 
    • risk level within the specific community as determined by the local public health officer. 
    • Develop communication plans for campus closure to include outreach to students, faculty, staff, and the community. 
    • Provide guidance to students, faculty and staff reminding them of the importance of community social distancing measures while campus is closed, including discouraging students or staff from gathering elsewhere. Community social distancing measures include canceling group activities or events, religious services, after-campus classes and sporting events. 
    • Consider developing a plan for continuity of education, medical and social services, and meal programs and establish alternate mechanisms for these to continue. 
    • Maintain regular communications with the local public health department. 
    • Work with the local public health department to determine what additional cleaning protocols, if any, should be deployed at the campus prior to reopening the campus. 
    • Determine the timing of return of students and staff, and any additional steps needed for the campus to reopen, in consultation with the local public health department.

     

    OHLONE COLLEGE EMERGENCY GUIDELINES, DIRECTIVES, AND RESTRICTIONS - COVID-19

    OHLONE COLLEGE COMMUNICATIONS - FOR STUDENTS

    APRIL 29, 2020 - FINANCIAL AID | CARES Act Emergency Relief Funding for Students - Available Now!

    Dear Students,
     
    Please see the attached flyer for more information about the CARES Act Emergency Relief Fund.
     
    Eligibility for the program:

    • Must be enrolled in a certificate/degree program at the time of application
    • U.S. citizen or Permanent Resident
    • Have completed a FAFSA application

    Use this link to apply for the emergency funds.
     
    Sincerely,
     
    Shawn Domingo
    Financial Aid Supervisor

    APRIL 23, 2020 - ADMISSIONS | EW DEADLINE REMINDER

    Hello Everyone,
     
    This is a follow up reminder based on the memo that was sent to Ohlone staff members and students. The deadline for students to receive an “EW” (excused withdraw) is Friday, April 24, 2020. Please note that there is no petition process to be granted an “EW” after this date.

    The Guidelines on Student Fees Refunds Due to the COVID-19 Pandemic can be found here: https://www.ohlone.edu/sites/default/files/users/HBarkow/ew_refund_imformation.pdf.

    For more information please contact Admissions & Records: https://www.ohlone.edu/admissions/contact

    Mike Leib
    Dean of Enrollment Services (Interim)

    APRIL 17, 2020 - SPECIAL PASS/NO PASS GUIDELINES FOR SPRING 2020

    Dear Ohlone Students,

    The Ohlone Faculty and Staff would like to thank you for your continued patience as the College works through changes in our processes due to COVID-19.
    We understand that this is a challenging time for you. In support of your success, Ohlone College adopted new guidelines for this Spring 2020 semester only. You will be allowed the Pass/No Pass grading option for one or more of your currently enrolled classes (ELI classes excluded) you are taking rather than receiving a letter grade. The deadline to request for this option is before May 10.

    Please note that if you are receiving any type of financial aid, choosing this option may affect your financial aid award. If you have any questions regarding financial aid please contact your financial aid case manager. If you have questions on how this option will affect your educational goals and transferability it is strongly encouraged that you to review the FAQ information to make an informed decision on choosing this option. If you have any questions, we strongly encourage you consult with a counselor.

    To request for a Pass/No Pass grade please fill out the form found at: https://www.ohlone.edu/admissions/docindex.

    We wish you the very best success in your classes.

    Milton Lang, Ed.D.
    Vice President of Student Services

    APRIL 16, 2020 - STUDENT SERVICES - SURVEY ABOUT REMOTE STUDENT SERVICES

    Good Afternoon,

    As you know, the national response to COVID-19 meant most colleges had to take immediate action in order to provide consistency in instruction and student services through online access and support. I wanted to reach out to you for input on your recent experience moving to remote instruction due to the Shelter in Place requirement.  It will help us to determine where we can improve on the support we can give our students.

    Please fill out the survey by accessing the following link:  https://www.surveymonkey.com/r/CQZJZVP

    I also want to remind you that you have access to a variety of student support services as an Ohlone student.  Admissions and Records is open and taking calls at 510-737-1759.  Financial Aid is open and taking calls at 510-737-1738. General Counselors are also available to assist you with personal concerns, academic planning or other issues relating to your academic journey, as well as to career development and/or transfer preparation as you continue to plan for the future.  You can schedule an appointment with a counselor by calling 510-659-6110 or online at this link https://www.ohlone.edu/counseling.

    During this difficult time, our thoughts are with you. Please feel free to reach out to us for support at anytime.

    Wishing you all the Best,

    Milton Lang, Ed.D.
    Vice President of Student Services

    APRIL 8, 2020 - TECHNOLOGY SUPPORT FOR STUDENTS

    In an effort to improve our Information Technology Support for Students, we have created a new form to request IT Support.
    The new support form is now located on our student resources web page.
     
    Inforrmation Technology Support for Students

    APRIL 2, 2020 - COLLEGE UPDATE

    MARCH 31, 2020 - ADVISORY ON THE EXTENSION OF SHELTER-IN-PLACE ORDER

    Attention Campus Community:

    Per the Alameda County Public Health Department, as of today, March 31, 2020, the shelter in place order to reduce the spread of COVID-19 has been extended through May 3, 2020.

    As of this writing, all on-campus services and operations continue to be suspended in accordance with the Alameda County Health Department’s directive to shelter-in-place through May 3rd.

    The College will continue remote instruction through the end of the spring semester. Please refer to our message dated March 27th for all other information.

    We are continually assessing the situation and its effect on Ohlone and realize that this may impact you. Please stay tuned for further updates and monitor your email for more information.

    Questions? Call us between 8 a.m. and 5 p.m. and/or email covid19@ohlone.edu

    • General Questions: 510-737-1664 or 510-737-1675
    • Ohlone Employee Questions: 510-737-1669
    • Admissions & Records: 510-737-1759
    • Financial Aid: 510-737-1738

    MARCH 29, 2020 - MESSAGE FROM THE VICE PRESIDENT OF STUDENT SERVICES

    Students,
     
    Check out this welcome back message from your Vice President for Student Services, Dr. Lang. Remember, we are here to support you.
     
    Together, we’ll get through this!

    MARCH 27, 2020 - MESSAGE FROM STUDENT SERVICES

    Dear Ohlone Students,

     

    The Ohlone faculty and staff would like to thank you for your continued patience as the College works through changes in our processes due to COVID-19.

    Ohlone College has been able to transition the majority of our face-to-face classes to remote instruction/online delivery. Ohlone has transitioned student support services to the virtual world as well. Our services remain open and ready daily to support your academic success. While we had originally hoped that this transition would only be temporary, the College has decided to continue remote instruction through the end of the spring semester.

    Ohlone College is committed to taking on these new challenges in order to provide you with the tools and services you need to continue on your academic path. Our faculty and staff are committed to providing support through our new virtual setting that will enable you to maintain your current transfer and graduation goals.

    You have worked very hard up to this point, so we strongly encourage you to continue in your current classes and work toward your educational goals. However, we understand that some of you may not be able to continue in your classes due to the impact of COVID-19. Therefore, the college has established the following policy for Spring 2020:

    Students who do not wish to continue in a Spring 2020 class will be issued an Excused Withdrawal (EW) for any class dropped from March 12 until April 24 (for 16-week classes). In addition, some student fees will be refunded.  Guidance on refunds can be found here. Petitions will not be required for the EW grade or to request the refund.

    To drop a class, log into your WebAdvisor account and drop the class as you normally would. If you have any questions about how dropping a class may affect your financial aid status, please contact your financial aid advisor. Before dropping a class, you may also want to consult with a counselor about your educational goals. 

    Note that your student record will show a W grade after you drop your class. Conversion of the W grade to an EW grade and refunds will be processed after May 21 and will take approximately two weeks.

    Changes to Summer and Fall 2020 application and registration dates

    In order to allow you more time to decide on the classes for which you would like to register, we have pushed back the summer and fall application and registration dates. Below are the changes:

    • Due date for 10th-12th grade completed admissions application and permission packet - May 4
    • Registration begins for special populations - May 11
    • Registration begins for continuing students  - May 14
    • Due date for Kindergarten-9th grade applications and permission packet - May 11
    • Registration begins for 10th-12th grade students with a completed application - June 8
    • Registration begins for Kindergarten-9th grade students with a completed application - June 15

    For more details on registering for classes please visit https://www.ohlone.edu/admissions/whentoregister.

    We wish you the very best moving forward. Together we will make it through this semester.

     

    Milton Lang, Ed.D.

    Vice President of Student Services

    MARCH 26, 2020 - LETTER FROM THE CALIFORNIA COMMUNITY COLLEGES CHANCELLOR

    INFORMATION FOR STUDENTS - IN SPANISH (EN ESPAÑOL)

    MARCH 20, 2020 - FINANCIAL AID UPDATE

    Dear Students,

     

    Hello from Ohlone College! We want to make sure you have all the Financial Aid information you need as we get through this difficult chapter in all of our lives.

     

    Here’s the latest:

    • Financial aid disbursement dates have not changed as of 3/20/2020.
    • All financial aid processes remain the same at this time and will continue to follow the dates listed on our webpage. For more information please go to https://www.ohlone.edu/finaid/dates.
    • If you need further assistance you may contact your case manager by email. For information on how to contact us, please go to https://www.ohlone.edu/finaid/contact or call us directly at 510-737-1738.

     

    We’re here for you, and with you, so let us know how we can help!

     

    Shawn Domingo
    Financial Aid Supervisor

    MARCH 19, 2020 - ACADEMIC AND MENTAL HEALTH COUNSELING SERVICES

    Greetings Ohlone Students:

    As we make every effort individually, as a family, and as a community to cope with these distressing times, Ohlone College wants you to know that you are not alone. We are here for you and are still offering many of the services you’ve counted on and may need even more now during this unprecedented chapter in our lives.

    Academic Counseling Services

    Counseling Services has moved ONLINE during the Ohlone College campus closure.

    • To Access Online Counseling visit: https://www.ohlone.edu/counseling/onlinecounseling
    • There are two options to connect with us online: Email a counselor or log in to Video Chat from the Online Counseling Webpage. By selecting one of the two options, a counselor will respond shortly.  

    By connecting with us through our online counseling services, you will have a better chance of connecting with a counselor faster. However, if you have difficulty using the options above, please feel free to call us and leave a message. Counselors are checking voicemails several times throughout the day and will contact you.

    Fremont Campus: 510-659-6110
    Newark Center: 510-742-2341
    Student Accessibility Services: 510-659-6079

    In addition, Ohlone offers several On-Demand Student Success Workshops through Student Lingo. Workshops range from College Success skills to Online Learning Strategies. Please create an account with your Ohlone Student email address and Canvas/WebAdvisor login information.

    Mental Health Counseling

    Mental Health Counselors are using “telehealth” to connect with you via phone or on your computer. Student Health has two ASL fluent mental health counselors for our Deaf and Hard of Hearing population as well. Please email us at studenthealth@ohlone.edu to set up an appointment.

    Mental Health Crisis Lines are always open. If you or someone you know is in crisis contact:

    • The National Suicide Prevention Lifeline: 1-800-273-8266
    • The Alameda County 24 Hour Crisis Support Service: 1-800-309-2131
    • The Crisis Text Line: Text COURAGE to 741741

    Student Services

    You can also access answers to some of the commonly asked questions on our Student Services webpage. 

     

    COVID-19 Information

    For up to date information about Ohlone College’s response to the COVID-19 pandemic and links to factual information about the virus please visit Ohlone’s COVID-19 website.

    Please know that we are thinking of all of you and your health and safety and we are available if you need us!

    Please continue to stay safe and be well.

    Andree (Dree) Thomas, EdD
    Dean of Counseling, Student Support and Success
    Pronouns: she/her/hers

    MARCH 18, 2020 - SERVICES TO STUDENTS

    Dear Students,

    As you take shelter in your homes and are taking measures to stop the spread of COVID-19, we wanted to be sure you knew that we are here with you. The College community is strong and we can get through this difficult time in unity. Please know that we are here for you.

    The impact of this new order does not impact our plans to move toward remote instruction.  For those classes that have been in-person, you will be contacted by your faculty to give further guidance.

    We realize that you have many questions in regards to your classes, coursework, transcripts, transfer status, financial aid, admissions and records, counseling sessions, or what will happen for graduation. Our staff is working to help answer those questions and we have resources for you to refer to, including a list of FAQs (Frequently Asked Questions) you can take a look at:

    COVID-19 Website and Email: The College has created a webpage for information and updates surrounding COVID-19 as it relates to Ohlone College. Please refer to https://www.ohlone.edu/information-corona-virus and send us an email with further questions to covid19@ohlone.edu.

    CAMPUS CLOSURE

    • The Fremont Campus and Newark Center ARE CLOSED through April 7, 2020.
    • Students should NOT come to either campus for any reason at this time.

    CLASSES

    • All face-to-face (in person) instruction is suspended from now through March 29th
    • There are NO changes to courses that are already taught online. Online classes are ongoing
    • Remote instruction may begin as soon as the course is ready on or before March 30th.
    • You will be contacted by your instructors as to the status of each of your courses and how to navigate coursework remotely.

    EVENTS

    • All sporting events suspended for the season per the directive from the California Community College Athletic Association (CCCAA).
    • All other events have been canceled through the month of April. We will provide an update on other events for the month of May as we get it. Please continue to monitor your emails for more information.

    GRADUATION

    • Students should continue to apply for graduation.
    • Ohlone’s Commencement Ceremony has been postponed and will not take place as originally scheduled on May 22, 2020.
    • We are working on finding alternative dates and ways to celebrate your achievements and appreciate your patience during this time.
    • Once we are ready to share the graduation details, the information will be sent directly to those who applied for fall 2019, spring 2020, and summer 2020 graduation. 

    ACCESS TO FOOD - LOCAL FOOD BANKS (As of 03/17/2020)

    Name Address Phone No. Website Hours Notes
    Tri-City  Volunteers 37350 Joseph St, Fremont, CA 94536 510-793-4583 tri-cityvolunteers.org M-F 9:30-3:30 Passing out bags of food during this time
    Second Harvest 4001 N 1st St, San Jose, CA 95134 408-266-8866 shfb.org M-F 9:00-5:00 Call them to arrange food pickup or delivery
    League of Volunteers 8440 Central Ave, Newark, CA 94560 510-793-5683 lov.org M-F 8:00-5:00 Boxes of 20 items. Canned goods, rice, pasta
    South Hayward Parish 27287 Patrick Ave Hayward, CA 94544 510-785-3663 southhaywardparish.org Tues-Fri  Need proof resident of Hayward, Union City or Castro Valley
    Community of Grace 380 Elmhurst St, Hayward, CA 94544 510-783-8062 icgrace.org open now Serves Hayward, Castro Valley and San Leandro residents
    Alameda Food Bank 650 West Ranger, Alameda, CA 94501 510-523-5850 alamedafoodbank.org MWF-12-5 and TTH-9:30-6:30 1900 Thau Way address is not serving food, Go to warehouse at address to left
    Alameda County Community Food Bank 7900 Edgewater Drive, Oakland, CA 94621 800-870-FOOD
    (800-870-3663)
    accfb.org M-F 9:00-4:00 Go on website and scroll down to green square that says "Need groceries today? Click on Get food" or go to their facility

     

    I know this has been a difficult, confusing and scary time for all of us. We continue to do all that we can to support you as we manage this situation.  Please continue to check our website and your student email for updates and answers to your questions. Together we will get through this, so take care of yourself as well as your friends and family.

     

    Warm regards,

     

    Milton Lang, Ed.D.

    Vice President of Student Services

    MARCH 18, 2020 - MENTAL HEALTH SERVICES TO STUDENTS

    Student Health Services is offering limited services during the Ohlone College campus closure.

     

    ·        Mental Health: telehealth mental health appointments are available! This can be done on a phone or a laptop. Student Health has two ASL fluent mental health counselors for our deaf and hard of hearing population as well. Please email us at studenthealth@ohlone.edu to set up an appointment.

     

    ·        Limited medical services are also available by telephone, including prescription refills, referrals, and basic advice. These services need to be scheduled, please email studenthealth@ohlone.edu to arrange to speak to a nurse. This is not an emergency service. If you are having a medical or mental health emergency, call 911.

     

    ·        If you are a student that receives reproductive and sexual health services through the Family PACT program check this website for a Family PACT provider near you. If you are unsure how to proceed, contact us at studenthealth@ohlone.edu.

     

    ·        Our phones are open, but we have limited ability to manage our phone lines. If possible please send questions and concerns to the email address listed above.

      

    ·        Mental Health Crisis Lines are always open. If you or someone you know is in crisis contact:

    o   The National Suicide Prevention Lifeline: 1-800-273-8266

    o   The Alameda County 24 Hour Crisis Support Service: 1-800-309-2131

    o   The Crisis Text Line: Text COURAGE to 741741

     

    ·        For up to date information about Ohlone College’s response to the COVID-19 pandemic and links to factual information about the virus please visit Ohlone’s COVID-19 website.

     

    This is a scary and uncertain time. Student Health Services is here for you, please contact us if you need help.

     

    Sincerely,

     

    Ohlone Student Health Services

     

     

    Catherine (Katie) Hayes, BSN, MPH, Family Nurse Practitioner

    Director, Ohlone College Student Health

    MARCH 15, 2020 - CAMPUS CLOSURE

    Dear Ohlone Family,
     
    As many of you are taking care at home this weekend to reduce the transmission of the COVID-19 virus in your respective communities, I write to you from my own home and hope you receive this message. This morning, Governor Gavin Newsom spoke to us all giving guidance on measures necessary to take in order to stop the spread of COVID-19.  We take his words to heart and want to ensure that our college community can be a part of the solution.
     
    The College has made the decision to close all operations for the next two weeks in order to protect our community and to continue keeping everyone healthy.  We are relieved to say that we have no confirmed cases of COVID-19 at Ohlone College and we intend do our utmost to keep it that way.
     
    What does that mean for you?

    • Beginning Monday March 16, 2020, the campus is officially closed to the public, all students, and employees.
    • We ask that only College management and administrative officials come to the campus.
    • Some essential employees will be asked to come in tomorrow, but all other faculty and staff should not come to campus and should await further direction and guidance from their Deans and Directors as to next steps.
    • Students should not be on campus (*See guidance below).
    • Scheduled in-person training sessions for faculty will be rescheduled to meet remotely.

     Campus Operations

    • The Fremont Campus and Newark Center will be closed.

    Classes

    • All face-to-face (in person) instruction is suspended from now through March 29th.
    • There are NO changes to courses that are already taught online.  Online classes are ongoing.
    • Remote instruction may begin as soon as the course is ready on or before March 30th.
    • Students will be contacted by their instructors as to the status of each of their courses and how to navigate coursework remotely.

    Communication to Students

    • Students are urged to check their email and the website regularly for the latest updates.
    • Faculty will contact students to provide updates and information regarding classes and coursework.

    Events and Athletics

    • All on-campus events during this period of time will be canceled. Other events outside of this time period will be either canceled or postponed, while others are yet TBD.
    • All sporting events suspended for the season per the directive from the California Community College Athletic Association (CCCAA).
    • COVID-19 Website and Email: The College has created a webpage for information and updates surrounding COVID-19 as it relates to Ohlone College. Please refer to https://www.ohlone.edu/information-corona-virus and send us an email with further questions to covid19@ohlone.edu.

    I know that this has been a stressful time for all of you, your family members, and friends near and far.  I hope each and every one of you will continue to take care of yourself, your family, and your communities.  Please let us know how we can be supportive as we move through this challenging period.

    Rest assured, together we will get through this.
     
    Warmest Regards,
     
    Gari Browning, Ph.D.
    President/Superintendent

    MARCH 13, 2020 - COVID-19 UPDATE

    Attention Campus Community,

    The Incident Command Team (ICT) at Ohlone continues to assess the situation as it relates to COVID-19 and the impact it has on our community. As we make decisions we will be communicating them to you via email updates, through our dedicated website and on our social media channels.

    Classes:

    • All face-to-face (in person) instruction is suspended from March 13th through March 29th.
    • There are NO changes to courses that are already taught online. Online classes are ongoing.
    • Remote instruction may begin as soon as the course is ready on or before March 30th
    • Students will be contacted by their instructors as to the status of each of their courses and how to navigate coursework remotely.

    Campus Operations:

    • Fremont Campus and Newark Center remain open for facility use.

    Events and Athletics:

    • On-campus events are being assessed on a case-by-case basis. Some events have been canceled or postponed, while others are yet TBD.
    • The California Community College Athletic Association (CCCAA) has decided to suspend all sporting events for the season.

    Communication to Students:

    • Students are urged to check their email and the website regularly for the latest updates.

    COVID-19 Website:

    The College has created a website for information and updates surrounding COVID-19 as it relates to Ohlone College. Please refer to https://www.ohlone.edu/information-corona-virus.

    E-mail for Questions: In addition to regular email updates, we have established an email address should you have questions specific to what’s happening in regards to COVID-19. The email address is covid19@ohlone.edu.

    MARCH 12, 2020 - UPDATE LETTER FROM THE PRESIDENT ON COVID-19

    Ohlone Family,

    I want to start this message off by saying thank you to our students, faculty, and staff for all of your patience during this very stressful and uncertain time. I realize that this has not been an easy time for anyone, and I want you to know that I am with you, College leadership is with you, and we have been working tirelessly to make the best decisions for the College regarding the potential impact of COVID-19 on our beloved community.

    While it has certainly been an unusually difficult time, it’s also been a time where I’ve seen the College come together as students, faculty, and staff members unite to find solutions to the unknown and unfamiliar. The College has created an Incident Command Team (ICT) and is working with faculty and staff to get as many of our face-to-face classes ready for remote instruction as soon as possible and no later than March 30th.

    The ICT is working on getting answers to unknowns, one of which is classes that cannot be converted to a remote instructional format. We realize the sense of urgency that the community is feeling and will provide updates and guidance as we can.

    Classes: All face-to-face instruction is suspended from March 13th through March 29th. Classes that are transferring to online format may begin using that format on or before March 30th. Students will be contacted by their instructors as to the status of each of their courses and how to navigate the online coursework. Courses that are already taught online remain open.

    Campus Operations: Both the Fremont Campus and Newark Center remain open for facility use, and our staff is still working to provide all of the services we make available as a college.

    Additional Cleaning: The health and well-being of our community is always at the forefront of our minds and we are making every effort to keep our facilities sanitized with extra measures to reduce the likelihood of any transmission. The College facilities staff have been employing extra antiviral deep-cleaning procedures in high traffic and high touch areas, have placed hand-sanitizers all across the Fremont Campus and Newark Center, and are using extra diligence in their cleaning procedures during this critical time.

    Events and Athletics: We realize that there may be questions regarding events on campus. The ICT has a dedicated team that is looking at what events are on our calendar and which should be canceled or postponed, or will not be impacted. The California Community College Athletic Association (CCCAA) has decided to suspend all sporting events for the season.

    Communication to Students: Students are urged to check their email and the website regularly for the latest updates.

    E-mail and Phone Number for Questions: In addition to regular email updates, we are working to establish an email address and a dedicated phone hotline for anyone with specific questions or inquiries. We will post this information once it has been completed.

    COVID-19 Website: The College has created a website for information and updates surrounding COVID-19 as it relates to Ohlone College. We will post updates and important information on this site. Please refer to https://www.ohlone.edu/information-corona-virus.

    The situation with COVID-19 is ever changing and we are as anxious as you are in getting through this tumultuous time. We ask that you continue taking care of yourselves and your loved ones, and try to stay calm and positive. Let’s all make extra efforts in being kind to one another as one family and take precautionary measures to remain healthy by washing hands, using hand sanitizer, staying home if you are sick, and avoiding large gatherings.

    MARCH 12, 2020 - UPDATE ON FACE-TO-FACE CLASSES

    Following the latest directive from the California Department of Public Health as of March 12th: All face-to-face instruction will be suspended starting tomorrow, Friday, March 13th through March 29th. Online Classes remain open. The College is working hard to shift as many classes as possible to remote instruction no later than March 30th. The campus remains open and all services are still available. We are working on further details, please expect an update later today.

    MARCH 11, 2020 - SCHEDULED MIDTERMS EXAMINATIONS

    Students’ instructors will provide specific information about midterm exams.

    MARCH 10, 2020 - ADVISORY

    Good evening Ohlone Students,
     
    As of today, March 10th, Ohlone College continues to have zero confirmed cases of COVID-19 in our community and continues to follow the advice of the Alameda County Department of Public Health, the California Department of Public Health, the Center for Disease Control and Prevention, and the California Community College Chancellor’s Office.  
     
    The campus is not closing at this time and remains fully operational with the understanding that this is a rapidly-changing situation and we are closely monitoring local, statewide, and national updates and guidance surrounding COVID-19. The safety and well-being of our community is at the forefront of our minds, and we are taking action to put plans in place should we need to transition to remote instruction quickly.  
     
    In the interest of safeguarding the health of our students, faculty, and staff, Ohlone College is taking the following steps to further limit the potential for COVID-19 to spread within our community:

    • All classes will be cancelled on March 19th and 20th (Thursday and Friday) to prepare for possible temporary remote instruction beginning March 30th.
    • The college will reevaluate remote instruction and services in the context of local public health recommendations and local circumstances on a daily basis. An announcement will be made by March 27th.
    • Facilities and services for students remain open and all operations will continue as usual.
    • Our Facilities team will continue to make extra efforts in sanitizing campus, facilities, and equipment. 

    The College appreciates your patience. We are all striving to serve you and to provide our students with a healthy and supportive learning environment while protecting the well-being of our community.
    We ask that you keep a close eye on College communications forthcoming and to direct those who are looking for information to our website for the latest information: https://www.ohlone.edu/information-corona-virus.
     
    Gari Browning
     
    Gari Browning, Ph.D.
    President/Superintendent
    Ohlone Community College District
    43600 Mission Blvd.
    Fremont, CA 94539-5847
    (510) 659-6200
    gbrowning@ohlone.edu

    OHLONE COLLEGE COMMUNICATIONS - FOR FACULTY AND STAFF

    APRIL 28, 2020 - UPDATE ON SHELTER-IN-PLACE IN THE BAY AREA

    Dear Ohlone employees,

    I hope you are all in good spirits as we continue to work together in unity despite the conditions placed upon us due to the COVID-19 pandemic.

    As many of you have heard, Governor Gavin Newsom has not lifted the statewide shelter-in- place (SIP) as of this writing. Additionally, we are awaiting an official press release from the Alameda County Public Health Department (ACPHD) to come out this week with details in regards to an extension of the last SIP order dated March 31, 2020. Here is the latest information they have put out following yesterday’s news conference.

    We know that you are anxious to know how these new orders will impact your work and our return to campus. Rest assured that we will have answers for you once we review the new SIP orders sent out from the ACPHD.

    Thank you for your patience, your hard work and great attitudes during this time.

    Shairon Zingsheim
    VIce President, Human Resources and Training

    APRIL 17, 2020 - COUNTY PUBLIC HEALTH ORDER ON WEARING FACE MASKS

    Please read the order from the Alameda County Health Officer enforcing that the Public and Workers wear face coverings to control the spread of COVID-19

    The Order became effective at 11:59 p.m. on April 17, 2020. Enforcement will begin at 8:00 a.m. on April 22, 2020 to allow the public time to comply by making or purchasing a face covering.

    As mentioned in the Order the face covering can be simple and homemade, made of cloth, fabric, or other soft or permeable material without holes, that covers the nose and mouth.

    Stay safe everyone!

    Shairon Zingsheim
    VIce President, Human Resources and Training

    APRIL 7, 2020 - CLASSIFIED STAFF - TIDBITS AND REMINDERS

    Dear Colleagues,

    As we are nearing the end of the fourth week of SIP, I hope you are settling in and taking extra good care of yourselves and your families. I try to stay away from the news, but sometimes I do catch the early morning show; then I think of how much sacrifice others are making so the least we can do is to stay home and make the most of it.

    As you know, the extended SIP means we are not going to see each other in person for at least another 6-7 weeks. April is the time of the year when we are usually planning pre-grad activities and getting ready for the end of the semester – and yes – our summer 4/10s! We are working to find ways to still have our end-of-the-year celebrations in a way that is meaningful – even if remote! We have several employees getting service awards, several retirements, Ohlone Star awards and of course the Employees of the Year!  As I get more information about this we will keep you updated.

    This week I have a few tidbits for you:

    Leaves

    Last week I sent you a flyer that outlined the new leave rights/laws that are available to all employees. We put together a narrative with a bit more explanation about the leave and when and how you can use this benefit. The document is for your review along with links to the leave request forms.

    Classification and Compensation Study

    We are pleased to announce the launch of our district-wide (not including faculty) classification and compensation study. Our “Study Team”, made up of CSEA, SEIU and Managers has been formed and ready to begin planning. Please watch for flyers announcing orientations etc. SIP is the perfect time to complete those pesky Position Description Questionnaires (PDQ). If you have gone through one of these studies, you know that filling out the PDQ is the most important part – but it takes a lot of time and thought! 

    Stipend for the Use of Internet and Personal Phone

    We recognize that you are using your home internet and your personal cell phone. For those of you continuing to perform most of your duties remotely, we will be providing a monthly stipend of $50.00 (retro to mid-March) during the SIP. We appreciate you continuing to check your emails and voicemails as well as returning calls to our students and the community. Our goal is for the public to know that although we are not on campus – we are not closed – we are just working remotely! 

    Access to Campus

    Unless absolutely necessary, you are not allowed on campus unless you are called to report to work by your supervisor. If you need access for any other reason,  please let your supervisor know. Visits are very limited. If you do come on campus you must wear a face mask. Face masks are scarce and only available for employees having to work on campus. If you don’t have a mask, it is recommended that you use a scarf. If you have questions about this let me know.

    Making Your Zoom Meeting Accessible

    With the help of Darline Gunsauls and Aundrea Love, I put together the attached document for you to review before you start your zoom meeting – especially if you are hosting. We want our meetings to continue to be accessible to all. 

    Employee Assistance Program

    https://www.ohlone.edu/hr/benefits/eap

    Training Opportunities

    The Vision Resource Center: https://visionresourcecenter.cccco.edu/

    Keenan Safe Colleges: https://ohlone-keenan.safecolleges.com/login (more than just compliance training)

    NOW A BIG THANK YOU TO OUR STAFF KEEPING OUR OPERATIONS GOING ON CAMPUS!

    Operations Continuing on Campus

    Each week small teams come on campus to keep our operations running. A few staff from Human Resources, Payroll, Accounts Payable and Receivable, Accounting, Mailroom, Shipping and Receiving, Financial Aid, Admissions and Records and the Foundation, spend a few hours per week on campus. These employees are ensuring that our bills are paid and of course paying us! Human Resources is still completing recruitments and making sure that your benefits are still active and processing leave requests etc. Student Services come on campus to process paperwork to ensure that our students’ needs are met.

    We all owe a big thank you for the Campus Police Officers and Dispatchers. These employees protect our campuses from 6:00 AM to 10:00 PM at night. They open doors for us and ensure that employees are safe when they do come to work. Please reach out and thank them! 

    Also spending time on-campus providing many services to our students and employees including providing laptops, cameras and other computer equipment are our IT department employees. They are the ones coming on campus to set-up computers prior to deploying them to students and employees. For the past 3 weeks I can attest to their dedication and commitment to helping our students.

    Our Facilities and Maintenance staff come in at a drop of a hat to take care of emergencies and also to provide routine service to our equipment.

    Our Mailroom Technician Tony, has to go to the post offices in Fremont and Newark to pick up our mail (no longer being delivered), and bring back to campus. He sorts and scans important documents to various departments. 

    There are so many more employees doing what they do best – caring for our students and each other. We notice you! Your continued dedication and commitment to what we do at Ohlone is evident in our results. 

    And the employees who are working hard remotely to support your departments and help in other areas – we notice you too!

    Let’s hang tight – together we will get through this!

    I miss seeing your faces!

    Shairon Zingsheim
    VIce President, Human Resources and Training

    APRIL 2, 2020 - COLLEGE UPDATE

    MARCH 31, 2020 - ADVISORY ON THE EXTENSION OF SHELTER-IN-PLACE ORDER

    Attention Campus Community:

    Per the Alameda County Public Health Department, as of today, March 31, 2020, the shelter in place order to reduce the spread of COVID-19 has been extended through May 3, 2020.

    As of this writing, all on-campus services and operations continue to be suspended in accordance with the Alameda County Health Department’s directive to shelter-in-place through May 3rd.

    The College will continue remote instruction through the end of the spring semester. Please refer to our message dated March 27th for all other information.

    We are continually assessing the situation and its effect on Ohlone and realize that this may impact you. Please stay tuned for further updates and monitor your email for more information.

    Questions? Call us between 8 a.m. and 5 p.m. and/or email covid19@ohlone.edu

    • General Questions: 510-737-1664 or 510-737-1675
    • Ohlone Employee Questions: 510-737-1669
    • Admissions & Records: 510-737-1759
    • Financial Aid: 510-737-1738

    MARCH 24, 2020 - MESSAGE FROM HUMAN RESOURCES

    Today is one week since we began working remotely to comply with the ‘shelter in place’ ordinance. I miss seeing our beautiful campus and your faces! This is my second “letter” to you in hopes that I am providing you useful information and answering some of your questions. I don’t want to overwhelm you!

    Our highest priority has been (and will continue to be) that our employees and students are tending to their families, their health, and their safety. We do recognize that many of you are dealing with new situations like settling into a “home” office, home schooling your children and having your partners or others working from home as well. I only have two of those – settling into my home office and dealing with a spouse who is on the phone or on zoom all day. It can be chaotic and I am trying to cope. So my heart goes out to those of you who have become K-12 instructors on top of that.

    Some of you are managing feelings of isolation while spending multiple days working alone. This is difficult and isolation might feel hopeless. Please reach out to our Employee Assistance Program (EAP) and seek assistance. Attached to this email is information on our EAP program. It is one of the best plans in the state. More importantly, please know YOU matter. You belong to the Ohlone family and we want to stay connected with each other. Reach out to any of us or your co-workers. My phone is always on: 408-375-5238 and I am usually able to respond to emails pretty quickly.

    This week I am responding to the following:

    How do I complete your absence report and how do I sent to my supervisor?

    Permanent employees are paid at the end of each month. These employees are paid “ahead”. For example, you get paid for the work you did in March, but you submit your Absence Report at the end of March that indicates whether you used leaves such as vacation or sick during the month of March. So you are paid ahead of accounting for your time.

    In an effort to test out our offsite payroll process we paid all permanent employees last Friday – March 20th, 2020. Obviously the business office did not receive absence reports for the employees we paid. There was no time for that! However, you may click on the link below and complete the absence report (for March) no later than March 31, 2020. Once completed, you should save the document and email to your supervisor. He/She will ensure submittal to the payroll department. If you used vacation time or sick leave any time before the first day of SIP, please note that. Time from March 17 to March 31 is considered regular work time. Please complete your absence report accordingly. Absence reports and other forms can be found at: https://www.ohlone.edu/payroll/forms

    When is Payday?

    Except for the month of March (you were paid early on March 20th), you can expect to be paid on or before the following dates for the rest of this fiscal year:

    1. Thursday, April 30, 2020
    2. Friday, May 29, 2020
    3. Tuesday, June 30, 2020

    Temporary employees: part-time employees, classified temporaries, student workers etc. are paid on the 10th of each month. We will be sending a separate email about that process.

    Will I be expected to attend virtual meetings?

    All employees are expected to be available during regular work hours to perform work as needed. The same expectations for you to participate in meetings, contribute to work or other is required as if you were physically on campus. Please respond to your supervisor and attend any scheduled meetings. Note too that you may be called upon to do other duties while working remotely. If you have concerns about your assignments, please speak with your supervisor or contact your union representative.

    How do I access our Employee Assistance Programs?

    We have a robust Employee Assistance Program – CONCERN EAP. Information about CONCERN is attached but the number to call is 800-344-4222. CONCERN will be able to provide resources for you and/or make appropriate referrals. I can tell you that I have used CONCERN and have never been disappointed.

    Am I required to complete trainings at home?

    Yes, as soon as I can, I am hoping to work with Sandy Bennett, Classified PD Coordinator and Darline Gunsauls and Matthew Ng to host workshops that are useful to you. Unless you are ill, taking vacation time you will be required to attend some trainings.

    And in Other News!

    • We have developed two “procedures” or  changes to the current way we operate as a result of the COVID-19. The two current ones address (they are attached):
      1. Travel restrictions
      2. Access to campus
    • By now you received an email about the open forums for the three candidates for President. Please plan on attending one of the sessions. It is important that you have a chance to ask questions or observe how the candidates respond to questions from your colleagues.

    During this extremely difficult time, please take time for yourself - your own health—both physical and mental. No matter what issues you may be struggling with at this time, please know that we are here to support you. That your concerns are important to us and we will continue to do all we can to help and assist, and that all that you have done to this point and will continue to do is greatly appreciated.
     
    When this pandemic ends our college will have learned lots of lessons and we will use those to inform the future.

    The answers to questions I responded to last week are posted at: https://www.ohlone.edu/information-corona-virus.

    More information on the following topics will follow (send me other topics if you don’t see your burning topic below):

    • How do I report my sick time?
    • I am going to refinance my loans, how do I get my employment verified?
    • How will be I reimbursed for expenses?
    • How do I buy equipment that I need but can’t go to the college?
    • What are virtual HR Workshops?
    • I don’t know how to use my VPN?
    • How do I protect Ohlone’s data when accessing data from home?
    • How do I stay informed on COVID-19?

    Thank you all for your patience. Please stay well. I understand you can take walks alone or walk with someone but be 6 feet apart. Enjoy the fresh air!

    Shairon Zingsheim
    Vice President, Human Resources and Training

    MARCH 17, 2020 - ADDITIONAL INFORMATION ABOUT LEAVES AND BENEFITS

    Thank you all for your cooperation yesterday as we dealt with the sobering order to “Shelter In Place” (SIP). All of us are waking up to a new normal, at least for the next few weeks. Below I am providing answers to some questions I have received from you and some of our own. This is followed by some other topics I will address later.

     

    What is my employment status during SIP?

    You are, and remain, a valued employee of Ohlone Community College and you will continue to be paid for the duration of the SIP as you have normally. If your status is full or part-time prior to the SIP, you will remain the same.

     

    Will my retirement, health, welfare and other benefits be negatively affected?

    You will continue to receive the same level of benefits as you have prior to the SIP. The district will continue to pay into your chosen medical plans and will make contributions to PERS and STRS as normal. All of those programs are dealing with the similar issues therefore we understand that some contributions might be slow to show up in your accounts, but you will be able to confirm your benefits by calling your providers. I urge you to be patient as all of our systems are burdened.

     

    What does it mean to work remotely?

    You are still an employee (in paid status) and you are required to be available to the college during regular working hours. Essentially that means, you can be called upon anytime during working hours and at times – outside of normal working hours. We ask that you cooperate when asked to complete tasks that may or may not be within your job scope. You may be needed to participate in mandated training done virtually. We expect you to attend. If you have not shared your cell or home phone with your supervisor, please be sure to do so right away. Some of you have been identified as “emergency workers”, meaning we need you to complete tasks from home and you have already been notified. You may have been provided with a computer and remote access (VPN). If you need a laptop and/or VPN access and have not been already identified, please contact your supervisor right away. We will get those instructions out to you as soon as possible. We ask that you continue to:

    • Check your email and our website frequently
    • Alert your supervisor of any issues. You might notice that our customers are struggling with a particular issue that your supervisor may not be aware of at the time.

    What about my leave rights?

    We have created emergency leaves procedures, but they are not relevant now since we are on SIP. I will be updating our leave policies as we prepare to return to work. However, if you are ill, we are not expecting you to work. Please let your supervisor know that you are ill and unable to perform your assigned tasks.

     

    Taking SIP seriously

    The way you comply with SIP is under local order. I understand that this health order could be enforceable as a misdemeanor but I suspect that would be a last resort. Please review the order on your county’s website. It is important that you take personal responsibility in how you care for yourself. Know that it is important that when we return to work, we have done as much as we can to contribute to slowing the spread of this virus. If Ohlone is intentional about our behaviors during this time, we stand the best chance to return to work in a safer environment. What we do will impact others.

     

    More information on the following topics will follow (send me other topics if you don’t see your burning topic below):

    • How do I complete your absence report and when to email to your supervisor?
    • When is Payday?
    • How do I report my sick time?
    • Will I be expected to attend virtual meetings?
    • I am going to refinance my loans, how do I get my employment verified?
    • How will be I reimbursed for expenses?
    • How do I buy equipment that I need but can’t go to the college?
    • How do I access our Employee Assistance Programs?
    • What are virtual HR Workshops?
    • I don’t know how to use my VPN?
    • How do I protect Ohlone’s data when accessing data from home?
    • Am I required to complete trainings at home? 
    • How do I stay informed on COVID-19?
    • I have been designated as a “Call Center” operator, what do I do?

    Thank you all for your patience. Please stay well. I understand you can take walks alone or walk with someone but be 6 feet apart. Enjoy the fresh air!

     

    Shairon Zingsheim

    VIce President, Human Resources and Training

    MARCH 16, 2020 - SHELTER IN PLACE ADVISORY

    Attention Campus Community:

     

    We have an urgent update to provide. The Alameda County Department of Health has just announced a legal order for all residents to shelter in placeThese orders go in to effect at midnight, March 17, through April 7, 2020.

     

    Following these orders, the College campus will be closed as of 11:59 p.m. tonight. No employees should return to campus as all faculty and staff will need to shelter in place in their homes in their respective communities.

     

    The impact of this new order does not impact our plans to move toward remote instruction. Those faculty and staff working to move classes to remote instruction should continue their training and working with their Deans to move forward with their plans. 

     

    We are also working on disseminating laptops to those critical employees who will need VPN access. Please communicate with management with any questions and/or concerns regarding this matter.

     

    We realize that we have not been provided much notice in this regard and that many of you may need to come to campus to secure your property and/or work-related items. Please work with your Deans and Directors and Administration to coordinate pick-up times.

     

    Additionally, as the situation with COVID-19 impacts our community, I’d like to remind you all to stay united, take care of one another, and communicate with your Deans, Directors, and other colleagues as to the developments and changes that impact your work and divisions.

     

    I realize that this is all happening faster than we can provide answers to all of your questions. We are here to work through it all. Please send all questions or concerns to your managers so that we are able to address each concern as it comes.

     

    In community,

     

    Gari Browning, Ph.D.

    President/Superintendent

    MARCH 15, 2020 - CAMPUS CLOSURE

    Dear Ohlone Family,
     
    As many of you are taking care at home this weekend to reduce the transmission of the COVID-19 virus in your respective communities, I write to you from my own home and hope you receive this message. This morning, Governor Gavin Newsom spoke to us all giving guidance on measures necessary to take in order to stop the spread of COVID-19.  We take his words to heart and want to ensure that our college community can be a part of the solution.
     
    The College has made the decision to close all operations for the next two weeks in order to protect our community and to continue keeping everyone healthy.  We are relieved to say that we have no confirmed cases of COVID-19 at Ohlone College and we intend do our utmost to keep it that way.
     
    What does that mean for you?

    • Beginning Monday March 16, 2020, the campus is officially closed to the public, all students, and employees.
    • We ask that only College management and administrative officials come to the campus.
    • Some essential employees will be asked to come in tomorrow, but all other faculty and staff should not come to campus and should await further direction and guidance from their Deans and Directors as to next steps.
    • Students should not be on campus (*See guidance below).
    • Scheduled in-person training sessions for faculty will be rescheduled to meet remotely.

     
    Campus Operations

    • The Fremont Campus and Newark Center will be closed.

    Classes

    • All face-to-face (in person) instruction is suspended from now through March 29th.
    • There are NO changes to courses that are already taught online.  Online classes are ongoing.
    • Remote instruction may begin as soon as the course is ready on or before March 30th.
    • Students will be contacted by their instructors as to the status of each of their courses and how to navigate coursework remotely.

    Communication to Students

    • Students are urged to check their email and the website regularly for the latest updates.
    • Faculty will contact students to provide updates and information regarding classes and coursework.

    Events and Athletics

    • All on-campus events during this period of time will be canceled. Other events outside of this time period will be either canceled or postponed, while others are yet TBD.
    • All sporting events suspended for the season per the directive from the California Community College Athletic Association (CCCAA).
    • COVID-19 Website and Email: The College has created a webpage for information and updates surrounding COVID-19 as it relates to Ohlone College. Please refer to https://www.ohlone.edu/information-corona-virus and send us an email with further questions to covid19@ohlone.edu.

    I know that this has been a stressful time for all of you, your family members, and friends near and far.  I hope each and every one of you will continue to take care of yourself, your family, and your communities.  Please let us know how we can be supportive as we move through this challenging period.

    Rest assured, together we will get through this.
     
    Warmest Regards,
     
    Gari Browning, Ph.D.
    President/Superintendent

    MARCH 13, 2020 - COVID-19 UPDATE

    Attention Campus Community,

    The Incident Command Team (ICT) at Ohlone continues to assess the situation as it relates to COVID-19 and the impact it has on our community. As we make decisions we will be communicating them to you via email updates, through our dedicated website and on our social media channels.

    Classes:

    • All face-to-face (in person) instruction is suspended from March 13th through March 29th.
    • There are NO changes to courses that are already taught online. Online classes are ongoing.
    • Remote instruction may begin as soon as the course is ready on or before March 30th
    • Students will be contacted by their instructors as to the status of each of their courses and how to navigate coursework remotely.

    Campus Operations:

    • Fremont Campus and Newark Center remain open for facility use.

    Events and Athletics:

    • On-campus events are being assessed on a case-by-case basis. Some events have been canceled or postponed, while others are yet TBD.
    • The California Community College Athletic Association (CCCAA) has decided to suspend all sporting events for the season.

    Communication to Students:

    • Students are urged to check their email and the website regularly for the latest updates.

    COVID-19 Website:

    The College has created a website for information and updates surrounding COVID-19 as it relates to Ohlone College. Please refer to https://www.ohlone.edu/information-corona-virus.

    E-mail for Questions: In addition to regular email updates, we have established an email address should you have questions specific to what’s happening in regards to COVID-19. The email address is covid19@ohlone.edu.

    MARCH 12, 2020 - UPDATE LETTER FROM THE PRESIDENT ON COVID-19

    Ohlone Family,

    I want to start this message off by saying thank you to our students, faculty, and staff for all of your patience during this very stressful and uncertain time. I realize that this has not been an easy time for anyone, and I want you to know that I am with you, College leadership is with you, and we have been working tirelessly to make the best decisions for the College regarding the potential impact of COVID-19 on our beloved community.

    While it has certainly been an unusually difficult time, it’s also been a time where I’ve seen the College come together as students, faculty, and staff members unite to find solutions to the unknown and unfamiliar. The College has created an Incident Command Team (ICT) and is working with faculty and staff to get as many of our face-to-face classes ready for remote instruction as soon as possible and no later than March 30th.

    The ICT is working on getting answers to unknowns, one of which is classes that cannot be converted to a remote instructional format. We realize the sense of urgency that the community is feeling and will provide updates and guidance as we can.

    Classes: All face-to-face instruction is suspended from March 13th through March 29th. Classes that are transferring to online format may begin using that format on or before March 30th. Students will be contacted by their instructors as to the status of each of their courses and how to navigate the online coursework. Courses that are already taught online remain open.

    Campus Operations: Both the Fremont Campus and Newark Center remain open for facility use, and our staff is still working to provide all of the services we make available as a college.

    Additional Cleaning: The health and well-being of our community is always at the forefront of our minds and we are making every effort to keep our facilities sanitized with extra measures to reduce the likelihood of any transmission. The College facilities staff have been employing extra antiviral deep-cleaning procedures in high traffic and high touch areas, have placed hand-sanitizers all across the Fremont Campus and Newark Center, and are using extra diligence in their cleaning procedures during this critical time.

    Events and Athletics: We realize that there may be questions regarding events on campus. The ICT has a dedicated team that is looking at what events are on our calendar and which should be canceled or postponed, or will not be impacted. The California Community College Athletic Association (CCCAA) has decided to suspend all sporting events for the season.

    Communication to Students: Students are urged to check their email and the website regularly for the latest updates.

    E-mail and Phone Number for Questions: In addition to regular email updates, we are working to establish an email address and a dedicated phone hotline for anyone with specific questions or inquiries. We will post this information once it has been completed.

    COVID-19 Website: The College has created a website for information and updates surrounding COVID-19 as it relates to Ohlone College. We will post updates and important information on this site. Please refer to https://www.ohlone.edu/information-corona-virus.

    The situation with COVID-19 is ever changing and we are as anxious as you are in getting through this tumultuous time. We ask that you continue taking care of yourselves and your loved ones, and try to stay calm and positive. Let’s all make extra efforts in being kind to one another as one family and take precautionary measures to remain healthy by washing hands, using hand sanitizer, staying home if you are sick, and avoiding large gatherings.

    MARCH 12, 2020 - UPDATE ON FACE-TO-FACE CLASSES

    Following the latest directive from the California Department of Public Health as of March 12th: All face-to-face instruction will be suspended starting tomorrow, Friday, March 13th through March 29th. Online Classes remain open. The College is working hard to shift as many classes as possible to remote instruction no later than March 30th. The campus remains open and all services are still available. We are working on further details, please expect an update later today.

    MARCH 10, 2020 - SICK LEAVE POLICIES AND REASONABLE ACCOMMODATIONS

    Dear Faculty and Staff,

    We appreciate your patience as we plan and respond to the rapidly evolving situation regarding the Novel Coronavirus (COVID-19). As stated in Dr. Browning’s email earlier today, Ohlone has no confirmed cases of COVID-19 and we continue to carefully monitor the developments and follow the advice of the agencies she noted.


    That said, I have gotten several questions from employees specifically about sick leave. The top two are addressed below in the form of Frequently Asked Questions (FAQs).  We will build on these FAQs during the coming days and post them on the website for future reference.


    Q.          If I get sick and need to take off from work what paid leaves can I utilize?
    A.          If you are feeling ill, please do not come to work. You should stay home. Follow the “call-in” procedure you currently use to inform your supervisor of your absence.

    Take care of yourself, follow up with your health care provider, and follow their directions. Contact the HR department if your illness is extended beyond 3 days.

    Leave benefits vary depending on employee groups but in general you will be able to use accrued sick leave or other leave balances to remain in paid status. Full-time faculty, part-time faculty, administrators, staff, temporary classified employees and student workers earn sick leave each month that they are in paid status. If you are unsure of your current sick leave balance, please contact the payroll department.

    In the rare case that you are medically quarantined, or absent due to COVID-19 the district may provide additional paid leave as appropriate.

    Leave, and leave entitlement can be complicated, so I encourage you to reach out to me szingsheim@ohlone.edu or Joanne Gapuz jgapuz@ohlone.edu for more information.

    If you are directly affected by COVID-19, our first priority is to ensure that you are taking care of yourself free of worry about whether or not you will be paid.  I plan on working with the respective unions to explore options to ensure you remain in paid status such as activating the catastrophic leave program.

    Q.          I am over 50 and heard that I am considered an older adult and may be at greater risk of contracting COVID-19 – what should I do to protect myself?
    A.          According to the Centers for Disease Control (CDC), preliminary data suggests that older adults and persons with underlying health conditions or compromised immune systems might be at greater risk for severe illness from the virus.  If you are an older adult or you suffer from a chronic medical condition or otherwise compromised health, you should seek and follow the advice of your health provider.  

    Moreover, you may request a reasonable accommodation that allows Ohlone to explore options for you to telecommute or find other reasonable options for you to work without compromising your health. My office will process your request promptly.

    Instructions for requesting a reasonable accommodation(s):  https://www.ohlone.edu/sites/default/files/documents/imported/noticeofre...
    Reasonable accommodation form. https://www.ohlone.edu/sites/default/files/documents/imported/reasonable...

    Please send me your questions that are particular to issues concerning your employment and/or welfare benefits. You may also contact your respective union representative to discuss concerns about your working conditions. Additionally,

    I welcome the opportunity to meet with you to discuss your particular situation.

    Sincerely,

    Shairon Zingsheim
    Vice President, Human Resources and Training

    MARCH 10, 2020 - ADVISORY

    Good afternoon Ohlone Community,

    As of today, March 10th, Ohlone College continues to have zero confirmed cases of COVID-19 in our community and continues to follow the advice of the Alameda County Department of Public Health, the California Department of Public Health, the Center for Disease Control and Prevention, and the California Community College Chancellor’s Office.  


    The campus is not closing at this time and remains fully operational with the understanding that this is a rapidly-changing situation and we are closely monitoring local, statewide, and national updates and guidance surrounding COVID-19. The safety and well-being of our community is at the forefront of our minds, and we are taking action to put plans in place should we need to transition to remote instruction quickly.  


    In the interest of safeguarding the health of our students, faculty, and staff, Ohlone College is taking the following steps to further limit the potential for COVID-19 to spread within our community:

    • All classes will be cancelled on March 19th and 20th (Thursday and Friday) to prepare for possible temporary remote instruction beginning March 30th.  
    • In order to prepare for the possibility of temporary remote instruction, faculty and staff are expected to be on campus on March 19th and 20th and work with their respective Deans and other faculty members to prepare their coursework for remote instruction. This timeline allows us to seek an exemption from the Chancellor’s Office to offer additional courses online.
    • All faculty members have been given a Canvas shell for their courses and we have requested Zoom accounts for all faculty members.
    • The college will determine which labs and activities will continue to be offered on-site.
    • The college will reevaluate remote instruction and services in the context of local public health recommendations and local circumstances on a daily basis. An announcement will be made by March 27th.
    • Facilities and services remain open and all non-instructional operations will continue as usual.
    • The Facilities team will continue to make extra efforts in sanitizing campus, facilities, and equipment.

    The College appreciates your patience. We are all striving to serve our students and to provide them with a healthy and supportive learning environment while protecting the well-being of our community.


    We ask that you keep a close eye on College communications forthcoming and to direct those who are looking for information to our website for the latest information: https://www.ohlone.edu/information-corona-virus.


    Please continue to also take care of yourself and your loved ones. Stay home if you are sick and allow your students to stay off campus should they feel ill. If you have special circumstances such as medical risk factors that you are concerned about, please communicate that with your physician, human resources, and your supervisor.  


    Gari Browning
     
    Gari Browning, Ph.D.
    President/Superintendent
    Ohlone Community College District
    43600 Mission Blvd.
    Fremont, CA 94539-5847
    (510) 659-6200
    gbrowning@ohlone.edu

    CALIFORNIA COMMUNITY COLLEGES CHANCELLOR'S OFFICE COMMUNICATIONS

    MARCH 7, 2020

    TO ALL CHIEF EXECUTIVE OFFICERS

    Dear Colleague,
     
    Today the California Department of Public Health (CDPH) issued revised Novel Coronavirus (COVID-19) guidelines for institutions of higher education. These guidelines replace the department’s Feb. 11, 2020 communication and provide more detailed protocols for implementing mitigation measures up to and including closure of campuses if necessary. All colleges should be actively implementing the measures described in Scenario 1 of this document and should work in close coordination with local public health agencies if measures described in Scenarios 2-4 are deemed necessary. In addition to this updated guidance for colleges and universities, the CDPH also issued guidelines for mass gatherings (defined as events in which large numbers of people are within arm’s length of one another other, but typically exclude office and commercial environments). Please share these documents with your leadership team and take action to ensure you are prepared to implement each scenario if required.
     
    My team continues to work closely with state public health and emergency planning officials and will continue to keep you updated. Please continue to monitor the Chancellor’s Office COVID-19 web resources page for additional guidance and information.
     
    Thank you for your continued leadership.
     
    Eloy
     
    Eloy Ortiz Oakley
    Chancellor, California Community Colleges
    Regent, University of California
    1102 Q Street, Suite 4400
    Sacramento, CA 95811-6549
    Phone: 916.322.4005
    Email: eoakley@cccco.edu
    Twitter: @eloyoakley

    Documents Attached: CDPH Guidelines for Institutions of Higher Education, CDPH Guidelines for Mass Gatherings

    MARCH 5, 2020

    TO ALL CHIEF EXECUTIVE OFFICERS

    Dear Colleague,
     
    Late yesterday, Gov. Gavin Newsom issued a state of emergency in California to help prevent the spread of COVID-19. The emergency proclamation includes provisions that protect consumers against price gouging, allow for health care workers to come from out of state to assist at health care facilities and give health care facilities the flexibility to plan and adapt to accommodate incoming patients. It provides local public health agencies more flexibility in declaring and renewing health emergencies. The proclamation requires of the state Office of Emergency Services to release updated guidelines to prevent the spread of COVID-19 in schools no later than March 10. My office will provide you with the updates to the existing guidelines as soon as they are available. Please share this proclamation with your leadership team and legal counsel as you continue to refine response plans.
     
    Earlier this week, state officials announced the release of more N95 masks to address shortages caused by COVID-19. In addition, the state this week secured expedited capacity to test for the virus from the CDC.  
     
    I want to stress that state public health officials still categorize the public threat of COVID-19 as low and do not recommend cancellation of public events. I have visited several colleges this week and continue to be impressed with the calm, thoughtful and highly professional response  to this event. Your close coordination with county public health agencies is to be commended.
     
    Please continue to check the Chancellor’s Office COVID-19 web resources page for information on emergency planning, advice for those experiencing possible symptoms (stay at home and contact your health care provider or local public health agency), crisis communications strategies, tips for containing the spread of the virus and travel recommendations for study abroad programs. My office is also working with the leadership of CVC-OEI to prepare guidance for colleges in the event that expanded online instruction is necessary to continue teaching and learning at our colleges if that is required.
     
    At the federal level, Congress appears close to approving an $8.3 billion emergency funding package that would help development of new treatments, boost funding to purchase medical supplies and provide more than $400 million in grants to states and localities for preparedness within 30 days.  This is in addition to the $20 million that Gov. Newsom has requested from the Legislature to respond to this crisis.  The federal package includes about $3.1 billion to purchase medical supplies for state and local health departments to beef up the Strategic National Stockpile, the largest national repository of emergency treatments. It will also provide additional resources for states and assist federal efforts to develop vaccines and therapeutics, as well as hospital preparedness. Another $300 million would help the government buy vaccines and treatments once they are approved.
     
    Thank you again for your leadership, and we will continue updates as needed.
     
    Best,
     
    Eloy
     
    Eloy Ortiz Oakley
    Chancellor, California Community Colleges
    Regent, University of California
    1102 Q Street, Suite 4400
    Sacramento, CA 95811-6549
    Phone: 916.322.4005
    Email: eoakley@cccco.edu
    Twitter: @eloyoakley

    MARCH 3, 2020

    TO ALL CHIEF EXECUTIVE OFFICERS

    Dear Colleagues,
     
    The Chancellor’s Office continues to work with other state agencies to monitor the COVID-19 outbreak. Public health officials continue to classify the threat posed by COVID-19 as low, but we understand the uncertainty surrounding this outbreak and its tendency to produce some anxiety. The Chancellor’s Office is relying on the professional assessments of the California Department of Public Health as the primary source of information and guidance on COVID-19 for our system. As previously stated, colleges are urged to follow the guidance the department drafted for colleges and universities and to work in coordination with local public health officials on any local responses that may be required. Attached you will find a general Q and A document about COVID-19 as of March 2.
     
    We have developed a web resource that provides direct links to tools and information developed by CDPH, the Centers for Disease Control and Prevention, the World Health Organization and other governmental public health agencies. You will be able to find information that is updated daily on the status of the outbreak and travel restrictions as well as resources related to developing emergency operations plans at higher education institutions, crisis communications guidance and tips, as well as other materials. We will continue to update the web resource and include a link to it in the Chancellor’s Office Today’s News communication that distributed four days a week for the foreseeable future.
     
    Thank you for your leadership, your preparedness and your dedication to our students.
     
    Eloy Ortiz Oakley
    Chancellor, California Community Colleges
    Regent, University of California
    1102 Q Street, Suite 4400
    Sacramento, CA 95811-6549
    Phone: 916.322.4005
    Email: eoakley@cccco.edu
    Twitter: @eloyoakley

     

    It is important to recognize that this may feel like a frightening and uncertain time for many people in our community. If you have concerns about your individual risk, please contact your primary care provider or feel free to contact Student Health Services. Ohlone College is closely following the COVID-19 outbreak and is committed to protecting the campus community above all else.

    Student Health Center Contact Information

    Phone No. (510) 659-6258
    Email  studenthealth@ohlone.edu