Club/ASOC Promotional Request
Please allow up to 7 business days for requests to be processed.
Step 1: Is your promotional material related to an Ohlone Club/ASOC?
If you answered NO - please reach out to email@example.com to ensure that the following process is the one for you.
If you answered YES - awesome! Please review the following steps to ensure a smooth and relatively quick process!
Step 2: Have you met with Student Life regarding your event?
If you answered NO : If you're hosting an event, whether it's online, in person or a social media campaign, all Clubs and ASOC should schedule a meeting with Student Life to go over the details of the event. This is just to ensure there are no scheduling conflicts, that the group has a chance to ask any questions they may have, and to provide the best outcome for your event. To schedule a meeting please submit a Meeting Request (Click here)
If you answered YES OR it's not an event promotion, it's an informational promotion: Awesome! Please move forward to Step 3.
Step 3: Do you have a text version of your flyer?
If you answered NO: All images must be ADA compliant. Thus - when we send out promotional material (canvas, social media, Student Update emails, the website) we must provide what's called a "text version" of the flyer. The text version must contain all the written information that is on the flyer, such as Club Name/ASOC - what the flyer is promoting. If it's an event make sure to include the Date, Time, what the event is about, and location (if it's on Zoom make sure to add a link in the text version).
If you answered YES: Move on to Step 4
Here is an example of an event flyer from a previous semester along with the appropriate text version:
AAPI Solidarity Healing Circle. Hosted by Ohlone's Student Life Dept; Student Health Center & Student Wellness Ambassadors.
Please join us in a community space of unity, allyship & support where Asian students and allies can connect in a safe environment. This event is open to all Ohlone community members and will feature support from Mental Health Professionals & ambassadors.
When: Monday March 29, 2021 at 1:00pm.
If you are in need of interpreting services please reach out to firstname.lastname@example.org no later than 3/26.
There is a quote from Dr. Bishop, President of Ohlone College, at the bottom of the flyer that reads "In light of the ongoing violence toward our Asian communities, locally and across the country, this message is to strongly condemn such acts and to remind us that we stand in solidarity and community with each other."
Step 4: You're ready to submit your request!
We recommend submitting requests a minimum of 14 days prior to your event to allow Ohlone Students time to see your advertisement.
Please submit the Club/ASOC Promotional Requests (Click here) form, and allow up to 7 working days from submission for it to be posted.